UNOPS
Background Information – Job-specific
Based in Copenhagen, Denmark, the UNOPS Integrated Practice Advice and Support (IPAS) serves all the regions and headquarters, primarily with advice and solutions to everyday implementation challenges. IPAS consists of a diverse team of subject matter experts in the six practice areas of HR, Administration, Legal, Finance, Procurement, Project Management, and Infrastructure. IPAS has three main roles:
● Support for operations in the field offices: IPAS provides timely advice and supports actively finding solutions to everyday implementation challenges, based on policy and best practices. It also provides operational support in specific areas.
● Business efficiency: IPAS recommends changes to policies, processes, and operating standards based on the feedback and experience of the field offices. IPAS also ensures transparent and efficient project implementation, in line with policy and business needs.
● Body of knowledge: IPAS contributes to research and coordination within the policy groups and project practitioners. It provides structured knowledge and subject matter expertise which is used across practice areas to provide coherent and tailored advice to the requesting offices.
As part of the Treasury & Banking Middle Office team within IPAS Finance, and under the supervision of the Finance Specialist, the incumbent will work closely with Country Offices, primarily providing operational support, risk management, and compliance on treasury management (Banking, investment, and project cash management). The incumbent will keep a balance between operational implementation efficiencies and policy/rules requirements. He/she will also contribute toward innovative solutions by channeling practical recommendations for improvements in policies and processes for efficient banking and treasury management.
You can meet our team and get a sneak peek of our working environment in this video: https://www.youtube.com/watch?v=z8CyuSqczvI&feature=youtu.be
Functional Responsibilities
Summary of functions:
The incumbent will be working in a team of five people, under the leadership of the Finance Specialist. The team’s role is to deliver treasury management services for UNOPS for the following areas:
● Banking
● Investment
● Project cash management
● Knowledge and team management
The incumbent will be working also closely with the Front Office Treasury, based in CPH and the Back Office, based in Bangkok.
1. Banking
o Oversee the monthly reconciliations of UNOPS bank accounts to ensure compliance with UNOPS rules and procedures;
o Support the Bank Reconciliation team on the unidentified items:
o Effect payment instructions by signing and approving transfer orders, bank instructions, and cheques for investments, treasury activities, replenishments and payments in general;
o Support the onboarding of new bank accounts (SWIFT connectivity), scenario testing, penny testing, and go-live in collaboration with ICT.
o Update and maintain the Payment Matrix to route and dispatch all UNOPS payments successfully and cost-effectively;
o Support the establishment, management, and maintenance of arrangements with commercial banks and multilateral institutions to effect cost-effective and secure payments;
o Contribute to the year-end closure process and in the preparation of the year-end financial statements for assigned areas;
o Monitor and oversee bank charges postings of HQ and all field offices; establish internal control procedures to ensure their nature and proper recording;
o Monitor the banking access of UNOPS accounts
2. Investment
o Lead and coordinate daily and timely execution of financial transactions.
o Review, confirm and approve financial transactions in compliance with UNOPS investment policy;
o Monitor and oversee the reconciliation of all of the deals made by the front office (FG-Treasury);
O Support liquidity forecast to front office FG-Treasury
o Contribute to the maintenance of the treasury management system core data, counterparts, user access, etc.
o Support the Front Office Treasury with processing and managing bank guarantees, Letters of Credit, and other Trade Finance Products.
3. Project cash management
o Oversee the review and clearance of requests for the establishment of project cash management instruments (e.g., operational advances, petty cash, credit, and prepaid cards, prepayments, mobile payments, and cash delivery);
o Monitor and approve requests for the establishment, replenishment, and closure of petty cash accounts and operational advances.
o Review reconciliations and settlements of petty cash accounts and operational advances.
o Oversee the maintenance and closure of project cash management instruments;
o Assist field offices on queries related to project cash management.
o Keeps track of the operational advances, petty cash, and the related procedures and settlements along with the aging analysis.n:
o Coordinate to complete the key risk indicator quarter report
4. Knowledge and team management
o Contribute with practical knowledge to the enhancements of practice policy developments;
o Actively contribute to global knowledge by maintaining knowledge systems and sharing information and knowledge across the regions;
o Provide training to personnel on processes, rules/policies, and systems;
o Contribute to product designs and implementation;
o Recommend solutions and process efficiency initiatives;
o Contribute to the development and maintenance of corporate systems and tool;
o Support the Finance Specialist as a deputy in the management of team
Competencies
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.
Education/Experience/Language requirements
Education:
● Advanced university degree required in Finance, Accounting, Business Administration, or similar field.
● Bachelor’s degree with an additional two years of relevant work experience will be accepted in lieu of a Masters/advanced university degree.
Experience:
● Minimum 3 years of experience in Finance is required (if in possession of an advanced university degree)
● Banking or Treasury experience is a mandatory requirement; experience in middle office/back office operations is a big plus (incl. but not limited to payments workflows, swift knowledge, confirmations, reconciliations and investigations of financial markets transactions)
● Knowledge of financial instruments (Fixed Income, Money Markets, and options) transaction processing is an advantage
● Experience using a TMS is a mandatory requirement (implementing or using Kyriba as a TMS is a big plus)
● Experience using single and multi-bank platforms is a benefit
● Experience using Finastra/CMS and SWIFT is a benefit
● Some experience in dealing with UN organizations is desirable.
Language Requirements:
● Full working knowledge of English
● Knowledge of French and Spanish would be an asset.
Contract type, level and duration
Contract type: ICA Contract level: IICA-1 / ICS 9 Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.
For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx
- Please note that the closing date is midnight Copenhagen time.
- Applications received after the closing date will not be considered.
- Only those candidates that are short-listed for interviews will be notified.
- UNOPS embraces diversity and it is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, or disability.
- UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
- Work life harmonization – UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
- For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
- For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
- The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
- All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter, UN Staff Regulations and Rules, UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
- It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.
Background Information – UNOPS
UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian, and development projects around the world. Our mission is to help people build better lives and countries achieve peace and sustainable development.
UNOPS areas of expertise cover infrastructure, procurement, project management, financial management, and human resources.
Working with us
We are proud of our people. With a wealth of knowledge and skills in various disciplines – engineering, finance, human resources, ICT, leadership, project management, procurement, and more – they help tackle some of the biggest challenges of our time. Their work around the world supports progress toward the Sustainable Development Goals (SDGs).
At UNOPS, we offer a range of short- and long-term opportunities in various environments and duty stations – from Denmark and Kenya to Mexico, Switzerland, Myanmar, Senegal, Uganda, and many more.
Diversity
With over 5,000 UNOPS personnel and approximately 7,400 personnel recruited on behalf of our partners, spread across 80 countries, our workforce represents a range of nationalities and cultures. We promote a balanced and diverse labor force — a strength that helps us better understand and address our partners’ needs. We continually strive to maintain our gender-balanced workplace. We encourage qualified underrepresented groups as per UNOPS Gender, Diversity, and Inclusion Strategy to apply for our vacancies.
Work life harmonization
UNOPS values its people and recognizes the importance of balancing professional and personal demands.
How to apply
https://jobs.unops.org/Pages/ViewVacancy/VADetails.aspx?id=24526#6