Finance and Administrative Assistant

The Global Alliance for Improved Nutrition (GAIN) is seeking a Finance and Administrative Assistant to work in our new regional office based in Ethiopia, Bahir Dar, Amhara Regional State. The role will see the post holder provide day-to-day financial and administrative support to the office, including key internal and external stakeholders.

This role will be on a fixed term contract up to 32 months, subject to availability of funding.

About GAIN

The Global Alliance for Improved Nutrition (GAIN) is a Swiss-based foundation launched at the UN in 2002 to tackle the human suffering caused by malnutrition.

Working with both governments and businesses, we aim to transform food systems so that they deliver more nutritious food for all people. In particular, we aim to make healthier food choices more desirable, more available, and more affordable.

GAIN’s mission is to advance nutrition outcomes by improving consumption of nutritious and safe food for all people, especially the most vulnerable to malnutrition.

About the role

The Finance and Administrative Assistant will assist the Regional Project Manager with a wide variety of financial and administrative duties to help with the smooth running of the new regional office.

This pivotal role will see you handling petty cash, making payments and ensuring all financial data and documents are processed and stored filed correctly. The post holder will also be required to aid with the facilitation of workshops and provide high level administrative tasks such as scheduling travel arrangements and hotel reservations.

The post holder will be expected to build and maintain relationships with internal and external stakeholders whilst exercising and demonstrating the ability to maintain confidentiality and trust with sensitive data.

Key Responsibilities include;

• Handling Petty Cash fund and making payments after receiving the required approval.
• Ensuring timely and monthly replenishment of petty cash.
• Preparing Petty Cash Report and Replenishment Request.
• Assisting regional project team in travel arrangements, hotel reservations, and in-country logistic arrangements.
• Assisting in handling orders such as office supplies and/or materials for office use and trainings.
• Responsible for copying, sorting, scanning, and sending documents through carriers.

About You

The ideal candidate should have demonstrable and proven experience of working in a financial or administrative supporting role within the private or not for profit sector.

Previous experience supporting key projects and workshops varying in size and scope is key to this role. You will be adaptable and flexible to the business needs of the office, with strong communication and interpersonal skills that will allow you to answer staff enquiries relating to administration and finance.

Experience in using QuickBooks, Navision or similar accounting software is an advantage.

About our Offer

The starting salary on offer for this role is from ETB 277,056 – ETB 317,160 (gross) per annum, depending on experience.

GAIN has a fair and competitive salary structure that allows for annual progression subject to good performance. In addition, GAIN offers a total of 37 days holiday per year (including annual leave, public holidays and additional office closure days), an attractive pension scheme and competitive insurance cover including health, travel and life assurance.

We are committed to the health of our staff, especially in these challenging times, and have developed a programme of wellbeing that includes flexible working, additional leave allowances, wellbeing days, mindfulness coaching and access to independent and confidential counselling.

GAIN also has a strong commitment to professional development.

We will support you to grow in your career through both formal and informal training, and are committed to providing opportunities through internal recruitment, secondments and promotion. All of this is delivered in a supportive and collaborative environment.

Our Working Culture and Environment

We provide a flexible working environment that includes a combination of home and office working opportunities through our global hybrid working policy. This encourages our staff to have a healthy work-life balance and increases staff motivation, enriches employee wellbeing, and improves performance and productivity.

All of our positions are based in one or more of GAIN’s designated offices as stated on our job advertisements. Successful candidates will be based in one of GAIN’s country offices and must have the existing right to live and work within a reasonably commutable distance of the relevant city / cities in which the role is advertised. Please note, that GAIN does not sponsor working visas and relocations.

GAIN reserves the right to withdraw an offer of employment for candidates who are considered to ineligible under the above conditions during or after the recruitment process.

For more detailed information please see the attached job description. To apply, follow the “Apply Now” link.

Applicants must ideally be based in the Bahir Dar area to be eligible to apply for this position.

This advert closes on 27th March 2023. Early applications are encouraged. GAIN reserves the right to close this advert early should we receive suitable candidates ahead of the closing date.

The Global Alliance for Improved Nutrition is committed to equality of opportunity and creating an inclusive environment where diversity is valued.

We are keen to reflect the diversity of our society at every level within our organisation and therefore welcome applications from talented and committed people from all backgrounds, representing the diverse societies we operate in.