Administrative Assistant

At Property Reserve, our people, values, and work come together to build something greater. Property Reserve is the real estate investment arm of the reserve funds for The Church of Jesus Christ of Latter-day Saints. In the spirit of time-tested self-reliance principles, Property Reserve creates sustainable cashflow for future needs.

As caretakers of sacred funds, we invest in income-generating properties and land to support the Church’s mission. Our focus is on the acquisition, build-to-hold development, and portfolio level management of office, industrial, multi-family, build-to-rent, hospitality, and retail properties.

Property Reserve provides a diverse range of investment experiences, interacting with a seasoned leadership team. Working in a highly collaborative environment, each Property Reserve team member has the chance to contribute meaningfully and frequently to the company culture. Headquartered in downtown Salt Lake City, we offer a locale with a unique blend of world-class outdoor recreation, a thriving culture & arts scene, and diverse housing options with convenient commutes.

Supporting the Asset Management and Leasing team, the Administrative Assistant will be experienced in handling a wide range of administrative and executive support-related tasks, including also some design and marketing duties, and should be able to work independently with little or no supervision. The Administrative Assistant will be a highly resourceful team-player, who is comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient. The individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Responsibilities

Leasing & Marketing Administrative Duties

• Lead and support special projects, manage marketing campaigns, conduct research and prepare high-level reports and presentations
• Create and update marketing materials, including flyers, brochures, corporate leasing proposals, case studies, qualifications booklets, email blasts, invitations and website content
• Work with local brokers to drive direction and implementation of all marketing efforts as it pertains to promotion of specific listings
• Conduct, collect, and analyze commercial market research to provide up-to-date in-house market reports
• Create proposal responses and pitches to include writing and editing of company information, proposal text and graphics
• Design, animate and produce presentations by utilizing multiple forms of graphics
• Manipulate and annotate aerial and map data in PowerPoint
• Assist in draft, review and analysis of lease documents, maintaining edits and updating lease management programs
• Accurately process new lease documents and commission invoices
• Support timeliness of deliverables to ensure edits and comments are streamlined in one file and changes are made efficiently
• Manage Client and Project database
• Assist in new entries and updates on ListingLab, Crexi, RealNex, LoopNet, City Creek website, Yardi Edge and CoStar
• Update and manage floorplans in Yardi and AutoCAD
• Routinely uses standard office equipment such as computers, phones, copiers, etc.
• Largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bending or standing on a stool as necessary
• Daily interaction with all levels of staff, clients and vendors
• May require working beyond the core office hours

Asset Management Administrative Duties

• Perform a range of staff and/or operational support activities; may serve as a liaison with other departments on basic administrative and/or operational matters
• Manage and schedule calendar of appointments, meetings and travel itineraries, and coordinates related arrangements. Anticipates and resolves scheduling conflicts
• Assist with preparation for meetings, including formulating agendas, scheduling, finalizing and sending meeting materials to attendees in advance
• Generate documents and reports, transcribe minutes from meetings, perform data entry, and conduct research. Prepare and edit detailed presentations for executive leaders
• Perform accounting functions by accurately coding invoices, processing commission invoices and expense reports, and assisting with developing and monitoring annual leasing budget
• Function as coordinator of departmental projects, following up on pending details, coordinating project team activities, and ensuring deadlines are met. Provide research and project assistance as needed
• Establish, maintain, process, and update files, records, certificates, incident reports, and/or other documents as needed
• Maintain polite and professional communication via phone, e-mail, and mail
• Anticipate the needs of others to ensure their seamless and positive experience
• Work with highly sensitive and confidential information
• Assist other administrative assistants and the receptionist as needed

Qualifications

• Member of the Church of Jesus Christ of Latter-day Saints and currently temple worthy.
• High school diploma or equivalent required; Bachelor’s degree in Business Administration or related field preferred.
• 5+ years experience of administrative experience, preferably supporting multiple managers or departments.
• Advanced proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint).
• Proficiency in Adobe Creative Suite (Illustrator, InDesign and Photoshop)
• Proficiency in AutoCAD
• Basic understanding of accounting and budgeting principles
• Demonstrated capacity to assume full ownership/accountability for multiple projects and/or processes. Ability to work well independently, as well as effectively within a team
• Excellent organizational, time management, and attention to detail skills with high energy, and drive
• Ability to meet required deadlines, prioritize, organize, and work calmly under pressure in a fast-paced environment
• Superior communication skills with a demonstrated ability to write effectively
• Demonstrated ability to work with sensitive and highly confidential information with poise, tact and diplomacy
• Exceptional customer service focus, with a high level of responsiveness
• Robust problem-solving skills: ability to make independent decisions, manage conflicting priorities in a fast-paced environment

(PR/IP)

About Us

Church employees find joy and satisfaction in using their unique talents and abilities to further the Lord’s work. From the IT professional who develops an app that sends the gospel message worldwide, to the facilities manager who maintains our buildings— giving Church members places to worship, teach, learn, and receive sacred ordinances—our employees seek innovative ways to share the gospel of Jesus Christ with the world. They are literally working in His kingdom.

Only members of the Church who are worthy of a temple recommend qualify for employment. Apart from this, the Church is an equal opportunity employer and does not discriminate in its employment decisions on any basis that would violate U.S. or local law.

Qualified applicants will be considered for employment without regard to race, national origin, color, gender, pregnancy, marital status, age, disability, genetic information, veteran status, or other legally protected categories that apply to the Church. The Church will make reasonable accommodations for qualified individuals with known disabilities.