Registrar

Job Title: Registrar

Department: Student Affairs**

Reports to: Vice President for Student and Institutional Affair**s**

Reports from: Enrollment Services Coordinator, Academic Records Officer, Senior Academic Records Clerk

Location: Remote, with possible future travel to Education City-Doha/AUAF Qatar**

No. of position: 1**

Vacancy #: AF-Int-1-2022

Position Announcement close date: April 15, 2022**

Overview

Founded in 2006, the American University of Afghanistan (AUAF) is a private, non-profit, nationally-accredited university offering an American-style liberal arts education. We are a dynamic university with a student population of over 1,000 students.

AUAF is seeking a qualified candidate for the full time position of Registrar.

Position Summary

The mission of the Registrar’s Office is to assist students in achieving their educational goals at AUAF by maintaining and providing accurate records, providing an effective registration process, and by evaluating students’ academic progress according to established curricular requirements in compliance with academic policies.

The Registrar is to oversee the mission of the office by leading staff effectively in the planning and delivery of services and programs and collaborating with administrators, chairs, IT, and other staff to facilitate and improve services to students, while protecting the integrity and security of student academic data.

The Registrar oversees all operations of the Registrar’s Office as well as the hiring, training and development of Registrar’s office staff. The Registrar collaborates with other university leaders to design quality student services and protect student records.

Duties and Responsibilities:

1. Direct, mentor, and guide the Registrar’s office staff; work in collaboration with the office management staff to establish direction, priorities, and goals

2. Responsible for institutional data reporting to assist with university wide decision making and planning for student finance, curriculum alignment, enrollment trends/management, student live, staffing, alumni and facilities

3. Responsible for the creation, collection and analysis of data from student, faculty and staff records to create predictive models to assist with planning

4. Work closely and liaise with educational partners such as the American University of Central Asia (AUCA), Bishkek, American University of Sulaymaniyah (AUIS), Iraq, Bard College, New York and other partners as AUAF expands its global footprint

5. Creation of reports for government bodies (Qatar-Doha and US agencies)

6. Provide leadership and oversight in developing office policies and procedures to continuously improve services provided by the Registrar’s Office, including:

7. Performing incoming transcript evaluation and recording/maintaining effective registration processes

8. Processing grades

9. Certifying and reporting enrollment to internal and external entities

10. Tracking and clearing students for graduation; producing diplomas

11. Coordinate Commencement ceremonies

12. Make data-informed proposals and decisions to contribute to the overall goals of the office and the university

13. Oversee the development of the annual academic calendar

14. Work with the different departments and division chairs to develop and implement academic policy and curriculum

15. Function as the primary university data custodian for student academic records with responsibility for setting and implementing appropriate planning and policy­ level standards

16. Serve as the main resource to university departments for institutional policies and practices relating to student academic records, particularly in regard to balancing the university need for data access with the legal and ethical issues involved in records privacy and security

17. Direct budget preparations and internal allocations for the Registrar’s Office

18. Participate in professional development activities including professional associations relating to college registrars and accreditation

19. Serve on university academic and administrative committees and serve in other capacities as needed or directed by the university

Required Qualification and Experience:

1. Master’s degree in higher education administration or related discipline preferred

2. Minimum three years in a senior position responsible for student academic records and policy and procedures associated with those records

3. Record of growth in professional responsibility that demonstrates logical analysis, problem-solving, innovation, and leadership; ability to analyze data and use statistics for inferences and actionable decisions

4. Ability to move the office forward in the development of the profession including effective outreach to other universities to promote student learning outcomes; ability to change culture; a clear understanding of trends, policies, and regulations related to the academic records environment

5. Significant experience in the adoption and use of technologies to increase productivity and accountability within the records office; advanced understanding of relational database and ERP systems, preferably PowerCampus, including integration of self-service, learning management and degree audit systems in a complex university setting

6. Effective communicator with interpersonal and communication skills to interact verbally and in writing with diverse constituencies, including students, faculty, and administrators; to facilitate team work among staff and in committees; and to foster effective working relationships externally with schools, colleges, organizations, and agencies

7. Requires a high level of confidentiality

8. This position is remote but may require future travel and short term relocation to AUAF’s regional campuses such as Education City, Doha, Qatar.

Skills:

1. Knowledge of policies and procedures of an academic environment

2. High attention to detail

3. Supervision of diverse staff

4. Cross departmental collaboration

5. Excellent command of the English language

6. Excellent verbal and written communication skills

7. Direct experience working within an American system of higher education

8. Ability and knowledge in maintaining a high degree of professionalism

9. Ability to operate a personal computer including Microsoft Office and other database platforms

10. Problem solving and decision making.

Benefits:

The American University of Afghanistan offers a generous benefits package which includes flexible working hours, a competitive salary, international health care and life insurance, paid vacation leave, paid sick leave and location specific allowances when travelling if applicable.