Junior Transaction Specialist – British Columbia (REMOTE)

Doing the audacious is part of eXp Realty’s DNA. We are a company that rewards creative minds who can offer bold solutions, where opinions matter, anything is possible and the outcome can be revolutionary. As a global full-service real estate brokerage utilizing a 3-D, fully immersive, cloud office environment, offering 24/7 access to collaborative tools & training, eXp has broken the traditional mold of real estate. We are doing big things. Come join us!

What You Will Do

This position will provide support to the Transactions Department with responsibilities that include but are not limited to: maintaining the central conveyance email and responding to inquiries in a timely manner, processing closings, referrals, cancellations, and performing data entry. This role will also include following up with agents, solicitors and outside brokerages when further documentation is required to complete a file.

The ideal candidate must be a team player, and have meticulous attention to detail, speed, accuracy, superior organization and time management skills and the ability to collect missing documents from agents, with the utmost diplomacy.

How You Will Make An Impact

• Work within a cloud-based real estate transaction management platform.
• Maintain the central conveyance email and phone on behalf of the transaction team
• Reply to inquiries in a timely and professional manner
• Promptly forward emails to the appropriate parties
• Perform data entry when required. Review agreements, enter all data into the appropriate software.
• Ability to identify the status of transactions in order to effectively answer inquiries from agents, solicitors and conveyancers from outside brokerages.
• Process incoming Closing Letters from lawyers and/or Co-op Brokerages.
• Process incoming Referral fees, and invoice the Cooperating Brokerage for commissions.
• Assist in maintaining the Cancelled Transactions section of Skyslope.
• Identifying “duplicate/error” files, performing data entry and collapsing transactions when necessary.
• Review Cancelled transactions in Skyslope to ensure they’re not holding trust deposits. Notifying the Team Lead if funds are identified.
• Learn the compliance aspect of paperwork, to follow up diligently with agents on deficiencies, missing documents or any corrections needed.
• Follow up with lawyers or cooperating brokerages to request confirmation of closings.
• Complete daily tasks in a timely and efficient manner.
• Performs other duties as assigned.
• Shadow the TSÂ when time permits, to learn the full range of TS responsibilities:
• Learn the “Workflow” of a Transaction Specialist
• Review transactions in Skyslope and learn the compliance aspect
• Conveying instructions to lawyers
• Invoicing for commissions and referral fees
• Mutual Release Procedure
• Closing Procedure
• Assisting the New Builds team, learn the New Builds workflow
• Creating Subtrades in LW and S/S for New Builds
• Invoice Developers for advance commissions on New Builds

How you will grab our attention:

• High School Diploma/GED required.
• 1+ years in a similar role within a real estate brokerage
• Strong organizational, prioritization and time management skills with the ability to prioritize and stay focused in a fast-paced environment
• Strong computer skills are a must
• Team player
• Basic knowledge of required council and board forms
• Ability to work quickly and independently, with attention to detail
• Ability to maintain confidentiality and work well with agents
• Highly adaptable and a clear-thinking problem solver
• A self-starter on individual projects and a contributing member on team projects with a “can do” attitude
• Excellent written, verbal, and organizational skills
• Positive, trustworthy and dependable
• Strong attention to detail in reviewing documents and entering data is required
• SkySlope and LoneWolf experience preferred
• Ability to work remotely with no direct in-person supervision
• eXp World Holdings is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability or any other characteristic protected by law.