Base Manager Poltava

The Danish Refugee Council (DRC) is a leading international NGO, which mandate is to promote durable solutions and to protect conflict and displacement affected populations on the basis of humanitarian principles and human rights.DRC is implementing a multi-sector response to support Ukraine refugees, IDPs and host populations both within Ukraine and in the neighboring countries of Poland, Romania and Moldova and wider Europe.

DRC successfully maintained its presence in the government-controlled areas (GCA) and adapted its programmes to provide early recovery and durable solutions to people affected by the conflict (IDPs and communities living along the contact line), as well as reduce the threats of explosive ordnance with a growing humanitarian mine action programme.

DRC has operational offices in Lviv and Chernivtsi in Western Ukraine, Dnipro in eastern Ukraine, and we are going to open a new office in Poltava

DRC currently employs over 300 staff in Ukraine and will continue significant scale-up in 2022 to implement emergency response using direct interventions, support to duty bearers and civil society organizations (CSOs), and partnerships with CSOs. DRC will continue and adapt its durable solutions portfolio to the evolving context.

Due to scale-up, DRC Ukraine plans to open a base office in the region of Poltava to support the implementation of its programmes in the area of Protection, Shelter/NFIs and MPCA sectors

About the job:

Overall, the DRC Base Manager will be responsible for ensuring that the programme in the Poltava area of operation and its necessary support structures at the field-office level is well-designed, donor compliant, efficient, resourced and respects DRC accountability principles (Core Humanitarian Standards). They will report to the Area Manager or Head of Operations. While program teams currently do not report directly to the Poltava Base Manager (especially mine action teams due to the specific technical expertise required for oversight), if further DRC program is developed from Poltava office, the Base Manager will be directly responsible for supporting their implementation. The role is pivotal and requires active collaboration and coordination with programme managers and team leaders. The Base Manager remains overall accountable for activities in their area of responsibility.

Your main responsibilities will be:

Management and Leadership

• The base manager is expected to provide stable and reliable leadership and guidance to all departments operating in the oblasts. This includes troubleshooting and providing advice, recommendations and guidance as needed.
• Base Manager may contribute to essential staff management functions of other departments including supporting appraisals, recruitment, disciplinary action
• Supervise finance, admin, human resources, procurement and logistics ensuring that expenditure is compliant with DRC procedures, donors’ regulations and national legislation
• Assure the implementation and understanding by staff members of all accountability tools (ie, CHS, Code of Conduct) in the field office
• Ensure the safety and security of DRC staff and assets in her/his area of responsibility, in coordination with the safety team

Programming

• The Base Manager should maintain a robust understanding of their local context including understanding the needs, resources and other actors in their area. They should be able to clearly articulate priority programmatic and geographic areas of intervention.
• Support and monitor programme staff planning of activities. For example, the Base Manager should support programmes to anticipate their procurement and finance needs based on their planned activities. The base manager should also routinely join field visits as an independent eye to monitor for quality, efficiency and effectiveness of DRCs activities and help overcome challenges as needed.
• The Base Manager should promote the flow of information between support and programme functions, between field offices as well as between the field offices and the country office, ensuring decision makers have up to date relevant information and staff at all levels have an additional channel to have their voices and expertise heard.
• Support assessments and fact-finding missions to set up new or follow-up projects and provide support as needed to prepare concepts and proposals and reports

Finance and Administration

• Power of attorney and signing authority: The base manager will have the authority to sign binding agreements other documents on behalf of the organization. This requires a high level of familiarity with policies, legislation and internal discussions.
• Support with property management needs. This includes liaising with landlords and identifying new properties as needed.
• Ensure that budgets and budget lines allocated to the Base are designed in accordance with needs. Ensure that expenditures on the budgets and budget lines allocated to him/her are planned and properly managed.

Representation and coordination

• Cultivate good relations with key humanitarian actors, including UN agencies, INGOs and donors, through regular attendance at coordination meetings/clusters and bilateral meetings. Maintain a strong contextual awareness of who is doing what in the area and up to date contacts to the greatest extent possible.
• Represent DRC as required. This includes supporting or leading visits from donors, journalists, diplomats, authorities etc.

Key stakeholders: (internal and external)

• Internal: Area Manager, Head of Operations, support teams
• Ukrainian CSO and Beneficiaries
• Local authorities
• Other NGOs, UN agencies operational in the area

To be successful in this role we expect you to have minimum 4 years of management experience in an INGO or relevant areas.

Required experience and competencies:

• Strong people management and leadership skills (including to those not in management line)
• Fluency in English (speaking, writing, reading) is essential
• Fluency in relevant national languages mandatory
• Strong writing and public speaking skills in English, Ukrainian and Russian.
• Experience and knowledge of good financial, procurement, safety and HR practiced in Ukraine and in humanitarian organizations
• Experience in project management and proven organizational skills
• Experience dealing with national partners and local/government authorities
• Professional background in working with internally displaced persons and/or refugees

In this position, you are expected to demonstrate DRC’ five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.

Collaborating: You involve relevant parties and encourage feedback.

Taking the lead: You take ownership and initiative while aiming for innovation.

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer

Contract: Until December 2022, with possibility of an extension, depending on funding and performance.

Salary at Band F – managerial and conditions in accordance with Danish Refugee Council’s Terms of Employment for Expatriate or National Staff.

Duty station: Poltava

Start date: ASAP

Further information

For information about our work and organisation, please visit our website https://drc.ngo/ and FB page https://www.facebook.com/DRCinUA

Application and CV

Only motivated applications that address the stipulated duties and meet the required qualifications sent together with a CV and cover letter (no longer than four pages), in English will be considered.

Do not apply if you do not have the necessary experience and qualifications.Applications sent by email will not be considered.

Closing date for applications: 26th of September 2022

DRC as an employer
By working in DRC, you will be joining a global workforce of around 8000 employees in 40 countries. We pride ourselves on our:

• Professionalism, impact & expertise
• Humanitarian approach & the work we do
• Purpose, meaningfulness & own contribution
• Culture, values & strong leadership
• Fair compensation & continuous development