Program Assistant – Program Management Unit, Remote

Program Assistant – Program Management Unit, Remote

Social Impact (SI) is a Washington, DC-area international development management consulting firm. We provide monitoring, evaluation, strategic planning, and capacity building services to advance development effectiveness. We work across all development sectors including democracy and governance, health and education, the environment, and economic growth. Since 1997 we have worked in over one hundred countries for clients such as US government agencies, bilateral donors, multilateral development banks, foundations, and nonprofits.

Social Impact strives to be a great place to work. We are proud of our diversity and actively seek to expand it as a way of improving our employees’ experience, our collective professional breadth and the quality of the work we do. We seek to promote equity and inclusion through our policies and practices and build a culture of belonging for everyone where differences and authenticity are honored and embraced. We work hard to create opportunities for growth and ensure that our staff are fulfilled and engaged. We believe we are better when we collaborate, learn from one another and have fun while working hard.

Position Summary:

The Program Assistant is an important member of the Program Management Unit (PMU) team, providing support to the firm’s extensive Project Offices. This position will support the PMU team in supporting a variety of SI’s Project Offices and programs with a variety of clients such as USAID. The PMU PA will work in close collaboration with Program Managers (PMs) and will report to a PMU PM. Minimal to no travel is anticipated for this position.

Responsibilities: Field Office and Contract Management

• Act as point of contact for all project administrative and logistical support for Project Office staff, HQ staff, and consultants, including travel mobilization, consultant onboarding, recruitment, financial tracking and reconciliation, procurement, and report copyediting and formatting.
• Support the tracking and execution of all client deliverables.
• Support all project-related procurement and subcontract/vendor management.
• Contribute to the review and processing of field office expense reports and monthly cash advance requests.
• Ensure Project Office technical needs are met by facilitating internal and external technical support.
• Under supervision of the PM and PD, support Project Office compliance with all HQ and client policies and procedures for contractual and financial management.
• Act as liaison between Project Offices and HQ departments, facilitating communication and collaboration, and scheduling meetings and training events as necessary.
• Under supervision of the PM, support Project Office and project startup/closeout procedures, including financial, contractual, operational, and personnel-related tasks.
• Review monthly client invoices and support the PM with budget tracking.
• Lead knowledge management by ensuring all project files are correctly named and stored on project SharePoint sites and in an organized and consistent manner.

PMU Operations and Development

• Design and update informational one-pagers, outlines of SI’s standard operating procedures, and templates.
• Contribute to continual learning and improvement of Project Office program management – improving management processes and developing best practices.
• Contribute to other company-wide initiatives, as workload allows.

Qualifications:

• Bachelor’s degree in International Development, International Relations, Political Science, or another relevant field required, and 1-year administrative experience preferred, OR
• Combination of High School Diploma and 4 years’ experience general budgeting, contracts, invoicing, recruitment, and project coordination required, experience in international projects preferred.
• Work or study experience overseas preferred.
• Proactive, self-starting, and detail oriented.
• Deadline-oriented; ability to follow through on multiple tasks in a fast-paced environment.
• Excellent verbal and written communication skills.
• Working knowledge of PC-based word processing, Excel, and PowerPoint applications.
• Must be willing to learn SI’s program management, accounting, and travel applications.
• A commitment to valuing diversity and contributing to an inclusive work and learning environment.

Come join our energetic and innovative team! We offer you the opportunity to play a leading role in the growth of our company, work as part of a creative and committed team, and make a difference in the well-being of our world.

To learn more about Social Impact, please visit our website: http://www.socialimpact.com

SI is an EEO/AA/ADA Veterans Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Only selected candidates will be contacted for an interview. Please, no phone calls.