Eastern Africa – Country Adminstrator Assistant

COOPI is looking for a Country Administrator Assistant in Eastern Africa

COOPI has been present in Eastern and Southern Africa since 1980. Our organization currently operates in Ethiopia, Malawi, Somalia, Sudan and Uganda. Furthermore, the headquarters of the Eastern and Southern Africa Regional Coordination is located in Nairobi (Kenya). The Horn of Africa region has several significant problems – including long-lasting conflicts, widespread political instability and frequent climate shocks – with repercussions on the local economy and social infrastructure. The restrictions on freedom of movement resulting from the spread of the Covid-19 pandemic have further damaged the socio-economic fabric of the countries in the area. Present in this complex regional context for more than forty years, COOPI – alongside emergency interventions – carries out programs for the sustainable development of the areas where it operates, combating food insecurity, promoting widespread access to water and sustainable sources of energy, and striving to promote greater community cohesion.

Description of the role

The Country Administrator assistant will support the country admin and key staff responsible for all the administrative activities.

Main responsibilities

• Support the administrative country coordination for the good accounting management of the project, in accordance with internal procedures and external donors procedures and monitoring project system;
• Support the coordination in budget management of the expenditures distribution of the program;
• Supervision of all AICS and VIMINALE projects: revision of the accounting, translation from English into Italian of the supporting documents and preparation (and upload) of report;

Specific Responsibilities

• Support weekly share of administrative and financial information with the coordination and guarantee regular updates and archiving of program accounts;
• Support the supervision and monitoring of all the administrative aspects of the Programme in the field and continuous budget monitoring;
• Support the preparation and follow-up of projects’ audits from time to time and support in Annual Coordination Audit;
• Preparation of project financial reports and annexes according to donor requirements;

Requirements

Essentials

• University degree in financial/Administrative subjects;
• Demonstrated effective verbal and written communication, negotiation skills, multi-tasking and organizational skills;
• Fluency in English and Italian language;
• Computer literate;

Desired

• Experience in logistics, procurement and security matters is a strong advantage;
• Proven capacity to work in a team is essential;
• Demonstrated ability to work in stressful environments and under pressure;
• Experience in working in conflict-prone environments a plus;

We reserve the right to close the vacancy prior to the application closing date, once a sufficient number of applications have been received.
Please note that only the shortlisted candidates will be contacted. Interviews will be conducted on rolling basis and the vacancy will be closed when filled, thanks for understanding.

Cooperazione Internazionale (COOPI) is an Italian humanitarian non-governmental organization founded in Milan in 1965. For more than 50 years of long-term support and constant presence in the field, COOPI has been engaged in breaking the cycle of poverty and responding to specific emergencies in numerous sectors, including Food Security, Humanitarian Aid, Health, Socio-Economical Services, Water and Sanitation, Human Rights, Education and Training, Migrations and Sustainable Energy.