Team Administrative Assistant (Hybrid Remote)

Overview

Terramera is seeking a highly organized and self-motivated Team Administrative Assistant responsible for providing administrative support to executive team members of the organization. The successful candidate is a team player who thrives in a fast-paced and ever-changing environment to help ensure smooth and effective business operations.

Why join us? You will contribute to the revolutionary solution as part of the world-renowned Soil Carbon program – aimed to bring together farmers and clean technology to turn climate change, economic crisis, and food insecurity into opportunities.

WORKING RELATIONSHIPS

Reporting to the Executive Assistant, the Team Administrative Assistant will interact with a broad range of internal and external individuals including our leadership team and executive contacts.

Accountabilities

• Manage Executive calendars for appointment and meeting scheduling both internally and externally
• Manage Executive contacts
• Provide administrative support to Leaders/Business Units/Departments as necessary
• Scanning, photocopying, mailing, filing and retrieval of documents, referencing materials, maintaining spreadsheets and ad-hoc tasks as required
• Assist with catering requirements for meeting and special event planning
• Facilitate boardroom/meeting room set up and take down for internal and external meetings, ensuring space is presentable before and after meetings
• Arrange travel plans, itineraries, meetings, and travel agendas
• Draft, format, and proofread a variety of documents including correspondence, memos, detailed reports, and meeting agendas
• Complete and submit detailed expense reports as required
• Perform other related duties in keeping with the purpose and accountabilities of the job

Requirements

• High School Diploma or equivalent
• Related Post-Secondary education or certificate considered an asset
• 2+ years of administration, office, and/or executive support experience
• Experience managing multiple calendars, meeting requests, and general administrative support to a team in a fast-paced environment
• Experience with systems, operational processes, and administrative procedures such as travel arrangements, document preparation, and records tracking systems
• Intermediate to advanced computer literacy with excellent practical knowledge and skills with the Microsoft Office Suite, including Word, Excel, and PowerPoint
• Advanced skills in Microsoft Outlook and Teams are an asset
• Experience or knowledge within the agriculture and/or tech industry is an asset
• Ability to and enthusiasm for identifying workflow issues, proposing solutions, and implementing changes

QUALITIES WE’RE LOOKING FOR

• Ability to multi-task, prioritize and balance conflicting demands
• Ability to take direction from multiple stakeholders
• Superior organizational skills, with excellent attention to detail
• Excellent time management
• Solid work ethic and a ‘can-do’ attitude
• Excellent verbal and written communications skills

LOCATION

• Vancouver, BC (Remote Hybrid position, 90% remote)

Who We Are

Terramera is an AgTech company transforming how we grow food and the economics of agriculture by simulating complex systems and the interactions of molecules and taking learnings from and to the field. The company provides solutions to the agricultural industry to reduce the use of synthetic pesticides, increase crop resiliency, predictability and quality, support regenerative agronomy and measure the carbon sequestered through regenerative agriculture. Terramera is headquartered in Vancouver, British Columbia, Canada, with integrated operations that include research labs, automated plant growth facilities and a robotics workshop, and has more than 200 patents in its IP portfolio.

Our success begins with our people. We’re looking for A-Players who are passionate about making a difference as we are and thrive in environments that are dynamic, challenging and rewarding. Join our movement, as we set a new standard and change the world together as a highly dedicated, innovative, future-focused and solutions-oriented team.

While we thank all applicants for their interest, only short-listed candidates will be contacted. For more information on Terramera, please visit our website at www.terramera.com

Terramera is committed to a diverse workforce and we are an equal opportunity employer. As we make serious efforts to learn more about how we can increase diversity in our candidate pool, we invite you to voluntarily provide demographic information in a confidential survey at the end of this application.

Providing this information is optional. It will not be used in the hiring process, and has no effect on your opportunity for employment.

APPLICATION DEADLINE

• Applications will be accepted on a rolling basis.