Human Resources Officer

Position Name: Human Resources Officer

Employment Regime: Seconded/Contracted

Post Category for Contracted: Mission Support – Management Level

Ref. Number: SOM-064

Location: Mogadishu

Availability: 01/01/2023

Component/Department/Unit: Mission Support Department/ Administrative Division/Human Resources Section

Security Clearance Level: EU CONFIDENTIAL

Open to Contributing Third States: Yes

1. Reporting Line:

The Human Resources Officer reports to the Head of Human Resources Section.

2. Main Tasks and Responsibilities:

 To support the Head of Human Resources in leading, managing and coordinating the Human Resources Section;

 To advise and assist Mission members on Human Resources policies and procedures;

 To cooperate closely with the Brussels Support Element–Human Resources and Liaison Officer in all matters related to human resources management;

 To plan, prepare and implement end-to-end selection and recruitment processes;

 To prepare Calls for Contributions for international staff and organise Calls for Applications for local staff;

 To coordinate the extension process for eligible staff prior to the launch of the Call for Contribution;

 To update job descriptions in line with the Civilian Mission Handbook in consultation with line managers and Civilian Planning and Conduct Capability (CPCC);

 To coordinate the selection and recruitment process:

o managing vacancies and applications;

o advising and training selection panels;

o preparing selection reports;

o participating in selection panels;

o preparing, updating and maintaining the application and recruitment information databases (Application Tables);

o preparing regular and ad-hoc quantitative and qualitative analysis and reports;

o communicating with candidates;

o conducting the grading of contracted personnel;

 To coordinate the deployment of selected candidates and their redeployment in coordination with CPCC, organise the check-in and check-out of Mission members, create and implement effective on boarding plans;

 To contribute to the development, implementation and follow-up of Human Resources strategies, plans and procedures in line with the approved CPCC Human Resources policy;

 To conduct timely issuance and management of employment contracts for international and national staff;

 To administer insurance portfolio for international and national staff;

 To administer the attendance, leave record, reimbursement of duty trips, temporary reallocations, home travel reimbursement, monthly payrolls systems and other relevant entitlements in coordination with the Field Office Financial and Administration Officers;

 To utilise the centralized IT tools such as CiMA (HR database) and Goalkeeper Registrar;

 To support, inform, assist and advise on training and staff development;

 To implement a performance management approach in accordance with CPCC policy, for monitoring, assessing and developing the performance of Mission members;

 To develop and implement tools for business continuity;

 To contribute to planning, setting up and developing Human Resources related functions in all phases of the Mission (including downsizing), in accordance with strategic guidance from CPCC;51/74

 To act as a point of contact for mission members in regards to VISA issues; being the link to the Immigration Directorate;

 To draft technical specifications/terms of reference for procurement activities in his/her area of expertise, participating in the evaluation of tenders as required.

3. General Tasks and Responsibilities:

 To identify and report on lessons learned and best practices within the respective area of responsibility;

 To contribute and ensure timely reporting on activities within the respective area of responsibility;

 To take account of gender equality and human rights aspects in the execution of tasks;

 To undertake any other related tasks as requested by the Line Manager(s).

4. Essential Qualifications and Experience:

 Successful completion of university studies of at least 3 years attested by a diploma OR a qualification in the National Qualifications Framework which is equivalent to level 6 in the European Qualifications Framework OR a qualification of the first cycle under the framework of qualifications of the European Higher Education Area, e.g. Bachelor’s Degree OR equivalent and attested police and/or military education or training or an award of an equivalent rank; AND

 A minimum of 4 years of relevant professional experience, after having fulfilled the education requirements.

5. Essential Knowledge, Skills and Abilities:

 People management skills;

 Organisational skills and capacity to develop plans, policies and forecasts;

 Problem solving skills and capacity to deal with disputes, grievances and staffing issues;

 Influencing, persuading, coaching and negotiating skills.

6. Desirable Qualifications and Experience:

 International experience, particularly in crisis areas, with multinational and international organisations;

 Training and experience in MS Excel, Access and Visio and building databases with similar software;

 University or/and Master’s Degree in human resources management or/and an international certification in human resources management.

7. Desirable Knowledge, Skills and Abilities:

 Ability to prepare HR communications appropriate to the audience.

How to apply

Details on current vacancies and application form: https://www.eeas.europa.eu/eucap-somalia/2-2022-call-contributions-european-union-capacity-building-mission-somalia-eucap_en

Details on working in a EU CSDP mission: https://www.eeas.europa.eu/eeas/working-csdp-mission-general-conditions_en