Save the Children US
Across the full portfolio of awards under this portfolio, you will provide fiscal leadership and active engagement through the full life cycle of the award process including proposal development, award monitoring and closeout, in coordination with the Humanitarian Program Portfolio unit (HPP) and other relevant stakeholders. You will be responsible for award compliance in accordance with Save the Children’s (SC) accounting policies and donor requirements, and will report into a Sr. Director, Humanitarian Finance and Compliance.
What You’ll Be Doing (Essential Duties)
Department and Humanitarian Leadership (5%)
- Serve as SCUS finance lead on the Global Hunger Crisis project, leading and/or participating in coordination calls, and acting as SCUS point person on the response, working closely with DHR and International Programs management; responsibilities on prioritized responses can include:
- Represent SCUS on internal response update calls or in external fora, such as InterAction working groups or with institutional donors;
- Support the fundraising of private resources, including coordinating information requests for private funding proposal
- Support cross-functional coordination for high-risk awards or high-priority responses, as needed
- Play a key role in continuous unit improvement efforts, taking the lead on specific improvements as identified/requested.
- Other key strategic work as determined appropriate with department leadership
Portfolio Finance Management (70%)
- Lead the financial management oversight to a portfolio of prioritized humanitarian programs; including the setup of approved budgets in SC’s internal systems; monitoring budget management and financial compliance during implementation; and coordinating the closing of projects.
- Collaborating with HPP, effectively contribute to project start-up activities for awards, including planning and facilitating kick-off calls/meetings with Save the Children International (SCI); and reviewing project timelines financial deliverables and relevant donor requirements in detail with COs, technical advisors, and partners, as necessary.
- Contribute to award monitoring calls in collaboration with HPP, leading discussions related to financial compliance, budget management and sharing best practices to prevent financial related risks.
- Develop budget monitoring tools to monitor award expenditures, while also producing relevant financial reports to ensure charges are in line with donor rules and regulations, organizational policies, and approved budgets.
- Maintain comprehensive financial documentation for audits and compliance reviews in award management systems, including not limited to, financial reports, foreign tax reports, cost compliance certifications and financial coding analyses.
- Effectively communicate financial updates, challenges, and requests with the HPP team and SCI counterparts.
- Independently identify financial errors, determine the necessary corrective actions, and manage follow-up between HQ and SC International/Member stakeholders.
- Proactively identify issues and risks; escalate concerns to supervisor with proposed solutions, and collaborate as needed with partners, Member and Country Office Senior Leadership, Finance, Legal and/or Grants and Contracts team to develop mitigation strategies.
- Draft and finalize financial reports in collaboration with the Donor Billing & Reporting Department, ensuring timely and accurate financial reporting.
- Collaborate with the HF&C Sr. Advisor to support SCUS’ annual budgeting processes, including review of SCI Data Packs; collating technical advisor budgets across portfolios; and ensuring fiscal year department budgets account for relevant award and subaward costs.
- Provide leadership on effective financial compliance and procedures for sub-grant financial management and financial reporting.
- Ensure compliance to each award agreement, and act as lead advisor to respective stakeholders in adherence to financial compliance requirements. In collaboration with HPP, monitor project implementation through a risk-based lens, supporting financial reporting and procurement, and providing compliance training and support to CO and partners.
- Facilitate processing of Member to Member / Fee for Service agreements, coordinating across SCUS, SCI, other SC Members, as needed.
- Travel to Save the Children Country Offices to conduct award reviews; provide financial management support, ensure award is prepared for closeout, and build CO capacity on donor requirements.
- Support in the onboarding of new staff on financial management and best practices on donor compliance; act as a resource for colleagues with less experience.
New Business Development (10%)
- Manage the process of developing and submitting high quality and compliant cost applications that are aligned with SC’s response strategy and donor priorities. Responsibilities include:
- Working closely with COs, the Humanitarian Program Portfolio unit and technical teams to coordinate proposal timelines and roles and responsibilities
- Communicating cost proposal requirements and conducting necessary trainings on cost proposal templates.
- Ensuring SCUS costs are appropriately budgeted into the projects
- Collaborating across department and with SCI to ensure that Level of Effort (LOE) are appropriately budgeted for program needs.
- Ensuring proposed program activities are in alignment with cost proposal documents.
- Ensure proposal budget documents are ready for donor submission, in line with DHR Standard Operating Procedures.
Award Implementation Close and Administrative Close-Outs (10%)
- Lead the award implementation end-date process, collaborating with HPP and relevant stakeholders to successfully end program implementation, utilizing standard operating procedures.
- Facilitate financial reconciliation with the SCUS Finance Division and SCI, including final accruals, award balances, and adjustments.
- Draft and or review final financial reports, coordinating reviews between SCUS and SCI ensuring compliance to donor and internal accounting rules, and seeing reconciliation efforts through completion alongside SCUS and SCI stakeholders.
- Serve as DHR’s primary focal point on award financial audits, liaising with necessary stakeholders and providing documentation as needed.
- Complete award process of close-out via the Award Management System Close-Out checklist. Manage close-out workflows and facilitate review follow-ups as needed.
Special Projects & General Agency Support (5%)
- Support Agency change processes working with supervisor to determine level of engagement and effort, as necessary.
- Plan for and allocate time towards professional development goals.
Required Qualifications
- Minimum of a bachelor’s degree or equivalent experience, plus at least 5 years of relevant experience
- Demonstrated experience working across the full cycle of grant/award management from proposal and budget development through to reporting and close-out
- Proven experience in financial management, preferably within the humanitarian or non-profit sector
- Demonstrated knowledge of and experience working with the U.S. Government as a donor and partner.
- Ability to work with non-financial stakeholders and communicate effectively and help them understand financial processes and procedures.
- Proven ability to manage a complex and varied workload, while adhering to tight deadlines
- Excellent analytical, organizational, and interpersonal communication skills
- Proven attention to detail, ability to multi-task and able to make independent decisions as appropriate.
- Professional proficiency in MS Office suite
- Professional proficiency in spoken and written English
- Demonstrated ability to communicate and collaborate effectively with individuals and teams at all levels, both internally and externally
- Demonstrated commitment to fostering and maintaining and environment of diversity, inclusion, and belonging.
- Willingness and ability to travel both domestically and internationally—at times to countries with insecure environments—at a minimum 10% of the time and as required, to support high-priority humanitarian responses, strategic initiatives, and project implementation.
Preferred Qualifications
- Professional proficiency in speaking and writing in a second, relevant language (Arabic, Spanish, or French) strongly preferred.
- Demonstrated experience with international humanitarian (emergency) response at field and/or home office-level.
- Experience implementing high value, high risk US Government projects
- Demonstrated knowledge of and experience working with USAID and BPRM as donors and partners.
- Ability to connect technical programming to financial management and compliance.
Compensation
Save the Children is offering the following salary ranges for this position, dependent on candidate location:
- Geo 1 – NY Metro, DC, and other locations with labor costs significantly above national average: Target Salary for this position is $84,150 – $94,050 base salary
- Geo 2 – Locations around the US National Labor Cost Average: Target Salary for this position is $76,500 – $85,500 base salary
- Geo 3 – Locations significantly below the US National Labor Cost Average: Target Salary for this position is $68,850 – $76,950 base salary
The salary ranges listed above are for US based candidates. For candidates located outside of the US, salary ranges will be based on the salary scales of the local employer of record.
Actual base salary may vary based upon, but not limited to, relevant experience, base salary of internal peers, business sector, and geographic location (more information on job structure is available here). Employee may be eligible for an incentive program. Save the Children US also offers outstanding benefits that include health, dental, vision and life insurances, short-term and long-term disability coverage, an Employee Assistance Program, a retirement savings plan with employer contribution, paid vacation leave, safety & wellness leave, family leave, parental/adoption leave, caregiver leave, and much more.
About Save The Children
Save the Children believes every child deserves a future. In the United States and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.
Our work for children and their families requires that we commit—at every opportunity—to work together to identify and dismantle persistent systemic and structural racism, inequality, and any other forms of discrimination in this country and beyond. As an anti-racist organization, Save the Children will not tolerate discrimination in any form—in our employment practices, amongst our staff, in our leadership or toward the people we serve. We stand in solidarity with all people to fight for equal rights, justice, inclusion, and belonging.
Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom we are in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse.
Save the Children is committed to minimizing safety and security risks for our valued employees, ensuring all are given training, support and information to reduce their risk exposure while maximizing the impact of our programs for children and families. Our shared duty, both agency and individual, is to seek and maintain safe working conditions for all.
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