Advocacy + Comms Administration Assistant

Remote‌‌‌-‌‌Home-Based‌‌Location‌‌

About WIEGO

Women‌ ‌in‌ ‌Informal‌ ‌Employment:‌ ‌Globalizing‌ ‌and‌ ‌Organizing‌ ‌(WIEGO)‌ ‌is‌ ‌a‌ global‌ ‌network‌ ‌focused‌ ‌on‌ ‌securing‌ ‌livelihoods‌ ‌for‌ ‌the‌ ‌working‌ ‌poor,‌ ‌especially‌ ‌women,‌ ‌in‌ ‌the‌ ‌informal‌ ‌economy.‌ ‌We‌ ‌believe‌ ‌all‌ ‌workers‌ ‌should‌ ‌have‌ ‌equal‌ ‌economic‌ ‌opportunities‌ ‌and‌ ‌rights.‌ ‌WIEGO‌ ‌creates‌ ‌change‌ ‌by‌ ‌building‌ ‌capacity‌ ‌among‌ ‌informal‌ ‌worker‌ ‌organizations,‌ ‌expanding‌ ‌the‌ ‌knowledge‌ ‌base‌ ‌about‌ ‌the‌ ‌informal‌ ‌economy‌ ‌and‌ ‌influencing‌ ‌local,‌ ‌national‌ ‌and‌ ‌international‌ ‌policies.‌ ‌

The Position

We are currently looking for an Advocacy + Comms Administration Assistant to provide ongoing administrative and project management support to the Communications Director and Global Networks Advocacy Strategist. This is an exciting opportunity to use your administrative skills and experience to make a real difference in supporting our work around the globe.

Responsibilities

Responsibilities will include:

Support for our Communication Team

• Working with the Senior Communications Team to schedule, prepare meeting agendas and arrange video conferencing for Communications and Programme meetings.
• Preparing meeting minutes & action items to ensure effective project management of Communications Team tasks.
• Managing and curating the Communications Team’s online filing systems (Google Drive, Basecamp).
• Supporting the Communications Director with bi-annual outcome harvesting and reporting.
• Desk-based research and analysis on communications best practices.
• Other administrative and coordinating tasks as needed.

Support for the Global Networks

• Participating in different informal economy workers Nets coordination meetings.
• Coordinating effective messaging and planning for communicating on global and regional campaigns.
• Facilitating technical support during online events via Zoom and similar online conferencing tools.
• Ensuring designated points of contact for consultants (translators, designers and other service providers) when developing material (digital or print).
• Confirming design specifications and ensure all work for WIEGO and Nets have the WIEGO brand specs
• Small content creation, copy-writing or editing tasks, as needed.
• Supporting the Project team in meeting project goals according to benchmarks and deadlines.
• As needed and on request, support documentation of WIEGO and Global Network’s work across all informal sector groups.

About You

To be successful for this position you will need to have:

• Bachelor’s or equivalent college degree in Communications, Project Management, International Development or other related fields.
• Knowledgeable about, and sensitive to, workers in the informal economy and their issues, and organizations.
• Excellent skills in working with electronic communication tools (blogs, websites, word press, Zoom, etc.).
• Basic knowledge of html, for basic corrections in a normal blog use routine.
• Minimum knowledge of video-sound editing.
• Experience in coordinating and networking internationally, or regionally and able to understand virtual and dynamic processes.
• Advanced skills in using social media (familiar with the use of Facebook and Twitter, management of multiple social identities).
• Excellent judgement, ability to work well autonomously with minimal supervision, and flexibility to manage multiple projects and changing priorities.
• The candidate must have excellent English skills (e.g. editing) plus have very good command of French and/or Spanish and/or another language. You should feel comfortable developing text for social media assets in multiple languages.

What we offer

This is a 4 day/week consultancy role until the end of March 2023 and working hours would need to align with mornings in the Eastern Time Zone as this is when we schedule internal and external meetings. The position is home-based and successful candidates will need to have their own office and office equipment.

Pay‌ ‌is‌ ‌dependent‌ ‌on‌ ‌experience,‌ ‌location‌ ‌and‌ ‌the‌ ‌role‌ ‌profile‌ ‌as defined by WIEGO’s Remuneration Policy–‌ ‌this‌ ‌will‌ ‌be‌ ‌discussed‌ ‌with‌ ‌the‌ ‌successful‌ ‌candidate.