The Church of Jesus Christ of Latter-day Saints
This position provides senior level administrative support in Global Fleet Services. May also provide Fleet information and assistance to Mission Vehicle Coordinators, Church department drivers, and others – who contact Church headquarters for help. This includes providing information about all aspects of Fleet management including acquisition, maintenance, driver certification, repairs, and vehicle sales.
Responsibilities
Percentage of time spent on the following responsibilities may vary depending on the individual assignments given.
25% Provides senior administrative support to Global Fleet Services: produces needed reports, coordinates communication and processes involving vendors, manufacturers, transporters, vehicle brokers, etc.
20% Coordinates with missions and departments on vehicles that are scheduled for sale. Insures vehicle preparation for sale and arranges sale with individuals, brokers, dealerships.
20% Generates purchase orders from build sheets produced by the Acquisition Mgr. Accuracy and detail are critical for timeliness of delivery and correct vehicle options.
10% Responsible for New Vehicle Invoice Processing. Performs audit and entry of vehicles into CARS system. This data generates the asset log / history and proper documentation is vital.
10% Produces Acquisition Report. Documents vehicles that have been received and not paid for. Analyzes and investigates problems associated with delivery. Works with delivering dealers to insure timely vehicle delivery.
5% Responsible for ensuring that all procedures and paperwork have been followed prior to authorizing the release of vehicle title to buyers.
5% Generates and analyzes Over Mileage Report to department drivers generating new vehicle applications for replacement of fleet vehicles minimizing asset value loss by timely transactions.
5% Provides senior level support of Director of Support Services, Vehicle Review Committee and other Fleet Managers.
Qualifications
- Associates degree with 5 years of experience in an administrative role, or equivalent combination of education and experience.
- Advanced computer skills with demonstrated proficiency in Microsoft office tools such as Word, Excel, Outlook, Decision Point, etc.
- Must be able to multi-task and have the ability to learn and grasp new concepts in a changing environment.
- Sound ability to tactfully and diplomatically communicate and handle difficult issues.
- Have the ability to learn and understand all phases of automotive repair, vehicle maintenance policies and terminology
About Us
Church employees find joy and satisfaction in using their unique talents and abilities to further the Lord’s work. From the IT professional who develops an app that sends the gospel message worldwide, to the facilities manager who maintains our buildings— giving Church members places to worship, teach, learn, and receive sacred ordinances—our employees seek innovative ways to share the gospel of Jesus Christ with the world. They are literally working in His kingdom.
Only members of the Church who are worthy of a temple recommend qualify for employment. Apart from this, the Church is an equal opportunity employer and does not discriminate in its employment decisions on any basis that would violate U.S. or local law.
Qualified applicants will be considered for employment without regard to race, national origin, color, gender, pregnancy, marital status, age, disability, genetic information, veteran status, or other legally protected categories that apply to the Church. The Church will make reasonable accommodations for qualified individuals with known disabilities.
To apply for this job please visit epej.fa.us2.oraclecloud.com.