BHA Program Manager

Title: BHA Project Manager

Department or Program: BHA Project

Location: Beirut, Lebanon with regular field visits to implementation areas

Reporting to: Deputy Country Director – Programs

Dotted line work coordination: Heads of Departments (Operations, HR, Finance), MEAL Manager, Health Program Manager, and Mental Health Coordinator.

ABOUT RELIEF INTERNATIONAL: Relief International (RI) is a leading non-profit organization working in 16 countries to relieve poverty, ensure the well-being and advance dignity. We specialize in fragile settings, responding to natural disasters, humanitarian crises and chronic poverty. Relief International combines humanitarian and development approaches to provide immediate services while laying the groundwork for long-term impact. Our signature approach — which we call the RI Way—emphasizes local participation, an integration of services, strategic partnerships and a focus on civic skills. In this way, we empower communities to find, design and implement the solutions that work best for them. RI includes the four corporate members of the RI Alliance: RI-US, RI-UK, MRCA/RI-France and RI-Europe. Under our alliance agreement, we operate as a single, shared management structure.

POSITION SUMMARY

The BHA Program Manager will be responsible for the overall implementation and monitoring of the project activities and the quality and timely achievement of the programmatic objectives and indicators of the project. S/he will facilitate collaborative partnerships between donor, partners and relevant external stakeholders. The Job Holder will ensure the successful implementation of the project while focusing on program quality assurance, donor compliance, coordination with external stakeholders, and grants management. The position reports directly to the DCD for Lebanon. The BHA Program Manager will also coordinate closely with RI-Lebanon Heads of Departments (Supply Chain Operations, HR, Finance), MEAL Manager, Health Program Manager, and Mental Health Coordinator.

ESSENTIAL RESPONSIBILITIES AND DUTIES

Project Management Oversight:

• Lead the development and execution of an integrated programing in coordination with RI and the partner Operational Teams
• Lead kick-off and mobilization of the project with the partner, and lead development of a master implementation plan
• Ensure the global overview on efficient use of the financial resources.
• Have regular visits to field implementation sites as permissible per the prevailing situation.
• Work on contingency plans to allow continuation of the humanitarian response, in case of context changes.

Coordination and representation

• Ensure SOPs, tools and procedures are in place for managing processes and response across the project components
• Ensure strong internal communication between the partner and RI team members and provide managerial and programmatic oversight.
• Ensure that coordination of actions is articulated as a structural mean to improve the timeliness, inclusiveness, transparency and connectedness of proposed action within existing coordination set-ups.
• Ensure the project activities are coordinated with all necessary forums and stakeholders, including UN agencies, sectorial Working Groups, to ensure alignment, reduce on-going and future humanitarian needs, increase resilience and assist a durable recovery.

Project delivery

• Organize and chair a mobilization meeting at the beginning of the project.
• Coordinate delivery of the projects objectives for RI and its partner.
• Ensure compliance with donor reporting requirements, ensuring inputs from all project members are represented and included.
• Safeguard the purpose of the program strategy and ensure the coherence of the project, making certain that RI and its partner move in one direction.
• Ensure major risks and obstacles are identified and remedial actions taken with agreement of RI and its partner.
• Ensure that lessons learnt workshops are organized and scheduled per the agreed upon implementation plan, and followed up on.
• In close coordination with the Awards and Partnership Manager, ensure accurate, high quality and timely grants management of the partner within the consortium.
• Ensure proper financial management, procurement, administration and human resources needs of the program are conducted with the maximum benefit to the program and in compliance with donor and RI requirements.
• Ensure integration of gender/protection mainstreaming into all activities as appropriate.
• Oversee the design of effective MEAL and IM systems in close coordination with RI’s MEAL Manager and Partner team.
• Convenes monthly meetings with the partner and RI team.

Span of Control & Decision Making

The Job Holder should take decisions related to the accountabilities outlined above seeking approval/ coordination from Deputy Country Director, Supply Chain & Operations Manager (related to procurement and logistics), HR Manager (related to recruitment, performance evaluations and other HR-related decisions), Finance Manager (related to budgeting, spending and other Finance-related decisions) and as appropriate. The BHA Program Manager will have approval authority for the project responsibility as per the Procurement Authority Matrix.

Staff Care (for Directors/Managers/Coordinator/Supervisors)

• Review Staff Care issues with the direct reports on a regular basis; continuously monitor individual staff members’ capacity for self-care; and take adequate actions to ensure that staff well-being measures are in place and in alignment with the RI’s policies. Ensure an adequate attendance and participation in all Staff Care trainings as requested by the Organization and Country office.

Direct reporting, dotted line work coordination and external coordination

• The Job Holder reports directly to Deputy Country Director
• Under the supervision of the Deputy Country Director, the job holder will have a dotted-line work coordination with Supply Chain & Operations, HR, Finance, as well as the MEAL Coordinator, Health Coordinator and Mental Health Coordinator to ensure accurate spending, compliance, resource allocation, and planning in order to ensure that tasks are being implemented in alignment with the needed work plans and deliverables

Working Conditions

The Job Holder will be working from RI’s office in Beirut. Frequent travel to other field offices in Lebanon, implementation areas (across Lebanon) will be required on an “as-needed” basis.

Competencies (RI’s Competency Framework)

Field Competencies

Contributions to program achievements

Accountability towards Beneficiaries and Stakeholders

Flexibility and Resilience

Organization Competencies

Accountability

Cultural sensitivity

Leadership Competencies

(For Managers & Directors Only)

Leadership & Management of people

Strategic thinking & Visioning

Building collaborative relationships (Networking)

Results orientation

Qualifications and Skills Requirements

Job Specifications:

• At least three years of managerial experience implementing complex donor-funded projects, with an emphasis on those that focus on humanitarian assistance to vulnerable communities and partnership management.
• Experience with reporting, budgeting and grants management.
• Graduate degree in Health is required.
• Solid knowledge of several donor regulations.
• Strong leadership and management skills.
• Attention to detail.
• Team player with strong negotiation/ collaborative communication skills.
• Dedication to the mission.
• Fluency in written and spoken English.
• Strategic thinking.
• Strong communication, interpersonal, representation and negotiation skills.
• Ability to work under pressure, both independently and with teams
• Flexibility
• Ability to work in a dynamic environment and to multi-task to meet deadlines
• Promotes teamwork, contributes towards building team consensus and acts as a team player
• Consistently approach work with energy and a positive, constructive attitude
• Demonstrates ability to identify problems and take initiative to propose solutions

Diversity, Equity & Inclusion

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives. We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.

Equal Employment Opportunity

Relief International is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact. We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics

Relief International (RI) is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to RI’s Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct e-learning courses upon hire and on an annual basis.

RI Values

We uphold the Humanitarian Principles: humanity, neutrality, impartiality and operational independence. We affirmatively engage the most vulnerable communities. We value:

• Inclusiveness
• Transparency and accountability
• Agility and innovation
• Collaboration
• Sustainability

How to apply

• To apply for this post, click on https://phg.tbe.taleo.net/phg01/ats/careers/requisition.jsp?org=RI&cws=4&rid=1830
• You will be asked to upload a CV and Cover Letter. The cover letter should be no more than 2 pages long and explain why you are interested in this post with Relief International and how your skills and experience make you a good fit.

Closing date. Please apply immediately we will be reviewing applicants on a rolling basis, therefore may withdraw the position for the job board closing date.

Due to limited resources, only short-listed candidates will be contacted.

Note to external agencies, we will not be accepting CVs from third parties.

Relief International is committed to protecting our staff and the communities we work with from abuse and harm including sexual exploitation, sexual abuse and sexual harassment.

All staff are expected to abide by our Code of Conduct.

Recruitment to all roles in Relief International include a criminal records self-declaration, references and other pre-employment checks, which may include police and qualifications checks.

Diversity, Equity and Inclusion

Relief International is committed to diversity and gender equality, we strongly encourage applicants from the global south and female candidates to apply.