CAPACITY DEVELOPMENT COORDINATOR (ACT/CDC/06/2023) Locals only position

Act Change Transform (Act!) is a local Non-Governmental Organization whose mission is to facilitate the empowerment of marginalized people and communities in Kenya and neighbouring countries, to become active participants in their development by enabling them to: stand up for their rights; demand good governance in the management of resources; and participate in decision-making processes. Act! does this through implementing partners, offering them capacity development, management of grants so that value for money is achieved and providing strategic leadership in national advocacy for the benefit of women, youth, people with disabilities and other marginalized communities.

Job Summary
The Capacity Development Coordinator will support the development and maintenance of excellence in the Act! standards for institutional strengthening and capacity development initiatives across all programmes; and its partner beneficiary organizations (grassroots, sub-national and national levels) across all our strategic programming pillars. Capacity Development (CD) is a key approach, which Act! uses in Capacity Development/Building/and or Strengthening for its partners & stakeholders at large.

The position holder will work closely with programme leaders to realize the short and long-term CD objectives of the programmes and the organization. Those must be accomplished in line with Act!’s mission, vision, and strategic objectives. With the CEO’s support, the Capacity Development unit ensures that the highest quality investments are made at all times to strengthen partners and beneficiary organizations that work with Act! from time to time. The CD unit play’s a key role in helping Act! maintain its market leadership position as Capacity Development Services (CDS) organization and a key influencer and promoter of local CD services delivery best practices and continuous innovations to both internal and external clients. The job holder will contribute to the achievement of a current and functional resource of high-quality standards of all the Act! developed, tested and adapted CD tools and skills enhancement materials Act!.

Key Responsibilities:

The CD Coordinator reports the Capacity Development Manager and works collaboratively with all the Platform Managers i.e. (1). Peacebuilding & Conflict Transformation Manager; (2). Democracy, Governance and Human Rights Manager; and the (3). Sustainable Environment and Natural Resources Management Lead. S/He will also work closely with other functions and units such as MERL, Grants Management, HR, and Communications as may be desirable. Other tasks may be assigned to the CD Coordinator by the CEO and other project leaders on demand. The CD Coordinator may in the course of their duty hold supervisory responsibilities over the junior CD officers, assigned interns and consultants.

1.0 Capacity Development

Internal
The CD Coordinator will work collaboratively with key Programme and Technical Officers both at the National and Regional office in Mombasa to ensure efficiency in programmatic support. The key tasks include;

• Conducting Partner Organizational Capacity Assessments (OCA) or other OD tools such as the Organizational Performance Index and monitoring the implementation of the Capacity Improvement Plans tailor-made to the individual organizations based on the OCA findings to meet best industry practices on institutional strengthening whilst ensuring adherence to donor regulations.
• Coordinate support for the implementation of the Capacity Development Services (CDS) component of the programmes ensuring effective & efficient implementation and delivery.
• Ensure the development of and adherence to the set CD quality standards in training materials development, and utilization is in delivering the CD services.
• In close collaboration with the Senior CD Officer(s) coordinate the CD activities across Act!s programmes and the organization as per annual institutional strengthening plans.
• Support and mentor other staff on Capacity development approaches and practices.
• Provide support and contribute to the documentation of “success stories” and other anecdotal information to enhance the overall quality of performance reports to all of Act! constituents.
• Support the designing/adaptation of sector-specific organizational capacity assessment tools with the participation of sector stakeholders along Act! platforms and sectors of focus.

External
The position holder will also have significant contact and interaction with Act!s partners / sub-award partners, and other state and non-state actors as is necessary for the effective delivery of programmatic responsibilities. The tasks include;

• Networking for new knowledge and information in CD.
• Support CSO Partners to undertake Capacity Assessments which include remedial plans and monitoring & reporting.

2.0 CD Curriculum Development, Training Coordination, Mentorship and Reporting

The CD Coordinator will support the following tasks:
• Preparing/adopting and updating training manuals to address capacity-building needs.
• Preparing training facilitation notes and training evaluations.
• Develop guidelines for mentoring and coaching of partners where necessary.
• Updating tools to ensure they are up to date with new developments in Kenya and globally.
• Co-designing and overseeing the training programs.
• Supporting the delivery of training with other team members.
• Coordinating individualized mentorship follow-ups at organizational and individual levels.

3.0 New Business Development (NBD) & Fee for Service Implementation Support

• Contribute towards the Act! NBD by offering expertise in CD whenever necessary.
• Contributing to ideas and practical efforts in developing Capacity Development based business for Act!.
• Providing input into Act! proposals on other platforms to ensure they include sound Capacity Development components as part of in-building sustainability.
• Contributing to the implementation of the NBD initiatives, which feeds into Act! sustainability component on fee for service support.

4.0 Monitoring, Evaluation, Reporting, and Learning

• Together with the Monitoring Evaluation Reporting and Learning team develop indicators and protocols for capacity development and institutional strengthening result areas.
• Tracking, Monitoring and Reporting on capacity-building indicators.
• Be part of the team producing annual performance reports for the donors.

5.0 Performance Standards

• Quality standards in Capacity Development.
• Annual, quarterly and monthly capacity development progress reports
• Well-documented best practices on capacity development and program implementation among partners.
• Learning, mentorship and peer support mechanisms within Act!
• Documented collaboration and Networking with other capacity development organizations/institutions.

Qualifications, Experience & Personal Requirements

Academic qualifications
A Bachelor’s degree in a relevant development field such as management and organizational development, or other related fields. A master’s degree will be an added advantage.

Professional Qualifications
Post-graduate qualification in Organizational Management & Development and Training is highly desirable.

Experience
A minimum of 7 years practical and relevant experience in a successful Capacity Development of Civil Society Organizations in Kenya and the region.

Essential Skills & Competencies
• Excellent Facilitation & Training Skills.
• Extensive training and mentoring, coaching and accompaniment experience.
• A proponent of participatory processes.
• Demonstrated management and analytical skills.
• Demonstrated experience in the development and refinement of assessment tools and training materials.
• Strong interpersonal and representational skills.
• Strong oral and written communication.
• Strong listening and questioning skills.
• A good developmental mind and deep respect for communities’ and partners’ aspirations.
• Knowledge of issues in Democracy & Human rights; Environment & Natural Resources Management; Peace Building / Conflict Transformation will be an added advantage.
• Ability and willingness to travel extensively within Kenya.