Deputy Program Manager


Macfadden is seeking a Deputy Program Manager (DPM) to support a contract with the United States Agency for International Development (USAID), Bureau for Democracy and Office of U.S. Foreign Disaster Assistance. This position reports directly to the Program Manager (PM) and provides direction and guidance to Macfadden/PAE contract staff, ensuring that roles and responsibilities are clearly defined and support activities are performed as required. The DPM oversees recruitment, orientation, staffing changes, training, professional development, employee performance reviews, and assists with the management of consultants, vendors, subcontracts, preparing contract report deliverables and data collection, material and service procurements, supports inventory and facilities management, and supports Unit Managers as needed. The DPM performs a variety of both complex and routine administrative, management and analytical duties and works with the Program Manager, Deputy Program Manager, corporate office, and client to ensure contract requirements are met and compliance rules are adhered to. The DPM ranks tasks in order of importance and impending deadlines, and handles several tasks simultaneously. The individual must develop a working knowledge of USAID policies and guidelines, as well as corporate practices and procedures. In addition, the DPM assumes, as designated by PM, the role and responsibilities of the PM in his/her absence.

Key Accountabilities:

  • All aspects of personnel management – Recruitment, onboarding, orientation, staffing, and performance reviews, etc.
  • Ensure all documentation for timesheets, invoices, subcontractors, vendors and procurements are properly prepared and compliant.
  • Provide staff oversight and ensure staff are compliant and adhering to government rules and regulations.
  • Maintain good communication and professional relationships with all colleagues and clients.

Essential Functions:

Personnel Management

  • Assist in providing management oversight of nearly 200 staff that range from junior to senior in administrative and technical positions;
  • Oversee orientation, training and staff performance reviews;
  • Ensures position descriptions are created for new positions and updated for existing positions;
  • Assists in interpreting policies, purposes, and goals of corporate and/or USAID for contractor support staff;
  • Documents discussions, events and collects data as requested by the Contract Director;
  • Support Program Manager with staff communications and information dissemination;
  • Motivate staff to achieve a high standard of service and support professional development;
  • Support managing surge staff, consultants, vendors and subcontractors;
  • Assists in resolving conflicting demands for contractor support service;
  • Provides guidance and direction concerning the resolution of problems;
  • Coordinates development and dissemination of customer satisfaction surveys, and compiles and analyzes survey results for inclusion in performance reports;
  • Reports in writing and orally to the Program Manager;
  • Other duties as assigned.

Financial Management

  • Supports financial management as needed to include review of supporting documentation for compliance and completeness;
  • Ensures all timesheet and material costs are properly documented and processed.

Procurement Management

  • Supports procurement process as needed;

Education& Experience:

  • Bachelor’s Degree & 15 years of relevant experience or Master’s Degree & 12 years of relevant experience – Business Administration, Human Resource Management, or other relevant discipline preferred
  • Experience working in a Human Resource, Staff Supervisor or Management role.

Required Skills: Excellent written and verbal skills, staff recruitment, orientation and personnel management skills, and good understanding of budgets and financial management with excellent attention to detail; proficient in Excel and other MS Office programs.

Preferred Skills: Familiarity with FAR, ADS, and other relevant government regulations and experience working directly with a government client.

Access Requirements:

Ability to obtain and maintain a US Government issued Secret clearance for the duration of your employment. Only applicants that are eligible to apply for a clearance or who currently hold an active Secret or higher-level security clearance will be considered for this position.

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

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How to apply

Closing date: 9/30/2022