Executive Assistant

Opportunity International

The Executive Assistant serves as the primary point of contact for the Chief Financial Officer’s office for internal and external constituencies. This role has responsibilities that involve work of a confidential and complex nature, necessitating exposure to sensitive information and contacts requiring considerable discretion, judgment, tact, and diplomacy. The role serves as a liaison to leadership and oversees special projects.

ESSENTIAL DUTIES include the following. Other duties may be assigned.

Executive Support

  • Provides executive administrative and operational support to the CFO and finance team including compliance, for general office and administrative tasks, including calendar management, scheduling and coordinating meetings, preparing ad-hoc reports, expense reports, PowerPoint presentations, planning logistics for travel plans, and/or other similar activities.
  • Manages the CFO’s email correspondence including prioritizing correspondence, preparing draft responses, and keeping the email inbox current and clear.
  • Works closely with the CFO to keep them informed of upcoming commitments and responsibilities by following up appropriately and ensuring that the CFO is prepared for meetings.
  • Conducts research, prioritizes, and follows up on issues and concerns addressed to the CFO and other department managers, including those of a sensitive or confidential nature.
  • Recommends appropriate course of action, referral, or response for issues and concerns.
  • Organizes, maintains and updates files, databases, records, and/or other documents, including electronic documents for the Finance department, including electronic records, corporate contracts, policies and procedures.
  • Attends meetings as required to provide administrative support, note taking, and ensure follow-up tasks are completed.
  • Provides guidance to staff, internal departments, and others to prepare for CFO meetings.
  • Provides a bridge for smooth communication between the CFOs’ office and internal departments, building relationships throughout the organization that will assist the CFO, Compliance Director and Finance department in achieving organizational objectives.
  • Handles customer information requests from banks including processing requested documents for the CFO’s signature.
  • Maintains Finance and Compliance task list, including reminders and status updates.
  • Reviews, maintains and provides adjustments to accounting system codes for recurring internal transactions and allocations.

QUALIFICATIONS

  • Bachelor’s degree or equivalent work experience.
  • 5-7 years of experience supporting C-Level Executives as an Executive Assistant.
  • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Strong sense of discernment and a proven ability to handle confidential information with discretion.
  • Consistently demonstrates emotional maturity.
  • Demonstrated record of exceptional standards, including attention to deadlines, budgets, and quality of work.
  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors.
  • Excellent written and verbal communication skills with the ability to effectively relate across all levels of the organization and in a global environment demonstrating cultural awareness and sensitivity.
  • Proficient in Outlook, Word, PowerPoint, and Excel. Smartsheets experience is a plus.
  • Highly resourceful and proactive team player, with the ability to act on their own initiative.
  • Experience dealing with legal contracts and banking information a plus.
  • A deep, abiding passion for the mission of Opportunity International and its commitment to economic, spiritual, and social transformation.

LANGUAGE SKILLS

Fluency in English both written and verbal. Additional language fluency such as Spanish, or French are a plus.

ABOUT OPPORTUNITY INTERNATIONAL

Opportunity International is a global non-profit that has been empowering people to work their way out of poverty for over 50 years. Last year, Opportunity provided 18.7 million families with innovative financial resources, training, and support to grow their small businesses and send their children to school. Opportunity and its partners released $2 billion in capital across 30 countries and helped fund 8,400 schools that reached 2 million children.

Learn more about our company by visiting our website: https://opportunity.org/

How to apply

Please apply here: https://opportunityinternational.applytojob.com/apply/zqe4BOufAS/Executive-Assistant?referrer=20230313195711U0FMT4AG5F39PIED


Deadline: 24 Apr 2023