Executive Assistant & IM Officer (For Philippine Residents ONLY)

Job Purpose

The Executive Assistant & IM Officer provides high-level administrative support and will be in charge of information management. S/he acts as a reference person for written protocols, correspondence and standard tools.

Main Responsibilities:

• Works with the Information Management Adviser to set goals and priorities and determine the resources required (technical or relays) to achieve the objectives of the Information Environment Strategy; ensures that all related projects and programs are implemented, considering the specificities of different contexts.
• Ensures information flows are coherent and efficient, that institutional policies and procedures are updated and applied, and that users are properly briefed and trained.
• Manages and monitors collaborative tools and databases, including access, and ensures that information is updated in the reference tools; acts as a reference person for the ICRC intranet.
• Screens, prioritizes, dispatches and follows up on requests, calls and correspondence; independently manages appointments and organizes internal and external meetings and events; represents the ICRC to high-level contacts and counterparts in the diplomatic corps.
• Is a member of a management or coordination team and participates in discussions, follows up on the implementation of decisions and strategies; flags issues and delays; produces and updates the timeline, schedule and other tools.
• Independently initiates, drafts, edits and finalizes correspondence, presentations and other documents; prepares briefing files.
• Ensures that staff are briefed and/or trained on information management, written protocols and correspondence, rules on signatures and the protection, use and storage of office supplies, records management, archiving, and information-management tools; ensures staff comply with related rules and procedures.

Selection Requirements and Profile:

• Minimum five years’ experience providing executive support in an international organization or company.
• Experience coordinating a team and in project management.
• University degree or equivalent certification or experience; Masters degree an asset.
• Excellent command of English and/or good command of French
• Advanced computer skills, including Microsoft Office suite, SharePoint and IBM Lotus Notes.
• Enterprise Content Management certification.

WHAT WE OFFER:

• Diverse and humanitarian-minded workforce
• An opportunity to contribute to institutional efforts to protect and assist conflict victims worldwide
• Training opportunities
• Flexible work schedule