Executive Assistant & IM Officer (For Philippine Residents ONLY)

International Committee of the Red Cross

Job Purpose

The Executive Assistant & IM Officer provides high-level administrative support and will be in charge of information management. S/he acts as a reference person for written protocols, correspondence and standard tools.

Main Responsibilities:

  • Works with the Information Management Adviser to set goals and priorities and determine the resources required (technical or relays) to achieve the objectives of the Information Environment Strategy; ensures that all related projects and programs are implemented, considering the specificities of different contexts.
  • Ensures information flows are coherent and efficient, that institutional policies and procedures are updated and applied, and that users are properly briefed and trained.
  • Manages and monitors collaborative tools and databases, including access, and ensures that information is updated in the reference tools; acts as a reference person for the ICRC intranet.
  • Screens, prioritizes, dispatches and follows up on requests, calls and correspondence; independently manages appointments and organizes internal and external meetings and events; represents the ICRC to high-level contacts and counterparts in the diplomatic corps.
  • Is a member of a management or coordination team and participates in discussions, follows up on the implementation of decisions and strategies; flags issues and delays; produces and updates the timeline, schedule and other tools.
  • Independently initiates, drafts, edits and finalizes correspondence, presentations and other documents; prepares briefing files.
  • Ensures that staff are briefed and/or trained on information management, written protocols and correspondence, rules on signatures and the protection, use and storage of office supplies, records management, archiving, and information-management tools; ensures staff comply with related rules and procedures.

Selection Requirements and Profile:

  • Minimum five years’ experience providing executive support in an international organization or company.
  • Experience coordinating a team and in project management.
  • University degree or equivalent certification or experience; Masters degree an asset.
  • Excellent command of English and/or good command of French
  • Advanced computer skills, including Microsoft Office suite, SharePoint and IBM Lotus Notes.
  • Enterprise Content Management certification.

WHAT WE OFFER:

  • Diverse and humanitarian-minded workforce
  • An opportunity to contribute to institutional efforts to protect and assist conflict victims worldwide
  • Training opportunities
  • Flexible work schedule

How to apply

Qualified applicants are requested to attach their comprehensive and updated resume and motivation letter in one pdf file to [email protected] following this format for the subject line: LASTNAME First name – Executive Assistant & IM Officer

Deadline of application: 15 September 2022

Start Date: Immediately

This vacancy is open to Philippine Nationals ONLY.

Only shortlisted candidates will be notified


Closing date: 9/15/2022