Field Coordinator, Admin and Finance

Childfund Work Location Sultanpur, Uttar Pradesh, India

Childfund Division Global Operations

ChildFund Department Country Management

Job Details

Position title: Field Coordinator, Admin. and Finance Location: Sultanpur, Uttar Pradesh

ChildFund office: Sultanpur, Uttar Pradesh Manager/Supervisor title: Senior Field Officer, Program

Position type: Full-time fixed term Work environment: On-site

About ChildFund

ChildFund is a child-focused international development organization that works in 23 countries to connect children with the people, resources and institutions they need to grow up healthy, educated, skilled and safe, no matter where they are.

ChildFund’s Values

ChildFund is creating an diverse, equitable, inclusive, and accessible environment where everyone is welcomed and celebrated equally. In our culture of connection, you will have ample opportunity to grow, learn, and lead while contributing your talents and innovations to our inspiring mission.

ChildFund’s Commitment

ChildFund has a zero-tolerance policy regarding sexual exploitation, abuse and harassment (SEAH) and all other forms of harm by its staff, partners, and other representatives in the delivery of its mission and services for children. ChildFund is committed to creating a safe environment in the workplace as well as in the communities where it delivers programs and services. ChildFund expects every staff member, partner, and representative to adhere to this commitment and to ensure all organizational policies and standards are followed. This position is subject to a range of vetting checks, including a criminal records check and/or disclosure to ensure program participants are safeguarded.

About This Role

Field Coordinator, Admin. and Finance will be responsible for handling all admin and finance related tasks for the assigned geography/area/s such as – managing procurement, vendor management, handling day to day bookkeeping and accounting, handling office expenses, managing cash flow, support in preparing financial reports, etc. in line with internal policies and statutory requirements.

Required Experience And Education

• Graduate or Post graduate degree in Finance/ Commerce /Accounts.
• Minimum 3 years’ experience in accounting and administration.
• Working experience with NGOs is a must.
• Willingness to travel to remote locations.
• Strong communication skills (both verbal and written)
• Strong computer skills, with familiarity in using Microsoft Office suite applications.
• Sound knowledge of Tally and other accounting software.
• Organised, team player, self-starter and results-oriented individual.
• Be gender sensitive with strong conviction and skills for the empowerment of excluded and disadvantaged children.

Primary Responsibilities

• Ensure proper and effective implementation of admin. and finance activities.
• Verify and finalize bills/ vouchers for payments.
• Update finance records on daily basis in the accounting application.
• Prepare fund projection and fund request for implementation of different activities with support from the Field Officer, Programs.
• Prepare financial statement of expenses against funds received and share it with the Finance team on monthly basis.
• Provide technical assistance to the office employees on personnel policies, purchase, record keeping, risk management and contract administration.
• Provide administrative support to the field team, including travel arrangements, support in conducting meetings, arranging field visits, facilities management etc.
• Handle vendors for equipment, supplies, printing services and maintenance of equipment under established guidelines.
• Provide administrative support on staff/personnel information and data to HR Department.
• Work closely with Admin, HR and Finance team in zonal/cluster office as well as in the National Office, for the support required.
• Any other responsibility as assigned by the Line Manager.

Required Competencies

ChildFund’s Core Competencies

• Teamwork: the ability to work effectively and collaborate with others; values and respects individual differences.
• Communication: demonstrates empathy and tact when communicating with others and uses a storytelling approach when appropriate.
• Results orientation: gets things done; takes proactive steps to achieve organizational goals and quality standards.
• Decision making: uses good judgement, critical thinking, and non-traditional ways to evaluate problems and opportunities; reflects and innovates to improve decisions and outcomes.
• Resilience: thrives and grows in rapidly changing, demanding, and complex environments.
• Digital literacy: adopts and champions new technology to relevant contexts, stays aware of technological trends and embraces technological solutions to business challenges.

Other Required Competencies

• The ability to speak, read, and write fluently in English & Hindi. (Technical competency.)
• Strong verbal communication skills, with the ability to develop and deliver compelling presentations. (Technical competency.)
• Proficiency with Accounting (Tally). (Technical competency.)
• Example: Strong knowledge of procurement and vendor management. (Technical competency.)