Grants Administration and Reporting Officer

Reporting to: Grants Administration and Reporting Manager

BACKGROUND

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

IMC Worldwide is a global humanitarian alliance that comprises the resources and capabilities of two independent affiliate organizations, IMC and IMC UK. Together, our mission is to save lives and relieve suffering through the provision of health care and training. With headquarters in the United States and the United Kingdom respectively, we collaborate to maximize resources for the delivery of appropriate relief and development activities.

International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website provided at the end of this document.

JOB SUMMARY

Grants and Reporting Officer will support the Grants Manager in compiling grant proposals, contract modifications, donor communication, reports, information management as well as a range of regular and ad hoc reports and communication tools used for both internal and external communication.

GENERAL DUTIES AND RESPONSIBILITIES

Grants Management

• Support the development and drafting of concept notes, full proposals, modification requests, and supporting documents according to the program management tool.
• Provide assistance in preparation of budgets in coordination with program and finance personnel
• Organize and support in grants kick off meetings
• Participate in and support grant review meetings
• Support the Grants and Information Coordinator in tracking program progress on a monthly/quarterly basis
• Support in collating information for proposal development, donor information requests, coordinating inputs from relevant staff
• Maintain grants filing system for all IMC grants, including agreements, proposals, revisions, reports, etc.
• Liaise with in-country, regional and headquarters on grant management activities, including ad hoc requests for information and updates

Reporting

• Support program team and local partners in program design and reporting through the capacity building trainings, development of standardized information and reporting tools
• Manage information for regular situation analysis (security, political, media, from other agencies/actors), regarding humanitarian needs and data collection from program activities
• Maintain a donor reporting schedule and share with relevant staff on a timely basis
• Support the development of communication tools (for internal and external use), including maps, case studies, and infographics

Qualifications:

• Bachelor’s degree in social sciences, international relations and/or a relevant field of study
• At least 5 years’ experience with an international humanitarian organization
• Experience writing concept notes, proposals and managing information related to large-scale emergency response and reporting to donors (OFDA, BPRM, DFID, ECHO, UNHCR, OCHA, GAC, etc.)
• Strong understanding of the Syrian context and ongoing conflict
• Ability to exercise sound judgment and make decisions independently
• Ability to meaningfully contribute to decision making processes
• Strong communication skills, ability to organize and coordinate processes across a number of departments
• Flexible, dependable and able to cope with stressful situations
• Competent in MS Excel, word processing, Power Point, and tools useful in information management and program reporting such as mapping
• Strong writing English is essential

Languages:

• Arabic: Fluent; English: Excellent

Compliance & Ethics

Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.

The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive.

This job description is subject to periodic review and adjustment in order to achieve IMC’s goals in Jordan, and any changes to JD will be discussed and agreed between signed below.

“International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.”

we strongly encourage and support people with Disability to apply to this position as long as it does not conflict with the performing the tasks of the position.