Norwegian Refugee Council
Position: Grants Coordinator
Reports to: Grants Manager
Supervision of: None
Duty station: Tegucigalpa/ San Salvador (Depending of the location of the candidate)
Duration and type of contract: Honduran or Salvadorian National fix term contract, with a probability of extension.
All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.
1. Role and responsibilities
The general purpose of the Grants Coordinator position is to provide essential grant management support to Grant Manager in delivering quality programmes in line with the North of Central America and Mexico (NCA&M) Country Strategy.
The following is a brief description of the role.
- Adherence to NRC policies, guidance and procedures and consideration of NRC global and regional strategies when executing functions related to this role.
- Develop and maintain overview of grants, donor requirements, rules and regulations, and internal and external deadlines, including filing of grant documents (including through the grants database – forthcoming).
- Coordinate the development of donor applications and reports, as well as ensuring donor compliance and quality control.
- Contribute to the development and revision of funding proposals, budgets and donor reports.
- Be updated on donor priorities, trends (such as interest in cash-based interventions) and track and share relevant calls for proposals.
- Document, analyze, and share learning from proposal and reporting process, and compliance with donor rules and regulations.
- Contribute to continuously improving internal grant management systems.
- Provide an internal help-desk on donor related issues, including organize and deliver trainings in donor rules and regulations, as well as proposal and report writing.
- Coordinate the development and distribution of internal reports.
- Contribute to Project Cycle Management (PCM) and usage of the NRC PCM framework in the country office as delegated by the Grant Manager.
- Support external donor audits.
- Represent with relevant partners and donors as delegated.
- Promote the rights of IDPs/returnees in line with the advocacy strategy.
The specific purpose of the role is to provide technical grant coordination support to the NCA&M office- under the supervision of the Grants Manager.
- Maintain the Grant Tracker to meet donor milestones, inform relevant teams of the milestones and track proposals in development.
- Maintain a document filing system for all relevant working files and the NCA&M Filing Tree.
- Participate in or conduct Project Planning Meeting as requested.
- Concept Note or Proposal writing as assigned which can include leading, contributing, or reviewing technical narratives, budgets, logframes, and other annexes for the original submission or any subsequent donor issued questions.
- Ensure lesson learnt from other proposals or implemented grants are included in the new project design.
- Conduct initial grants information meeting and/or Grant Opening Meeting as assigned.
- Participate and contribute to Progress Review Meetings (PRM).
- Lead on donor reporting for the NCA&M Office by sending report reminders, providing access to the necessary templates, and ensuring the quality of the reports. Reporting can include the updating of project key documents (logframe, workplan, budget) and should be coordinated with the relevant support units.
- Participate and contribute to Grant Closing Meetings.
- Lead or contribute to staff capacity building (reporting, PCM, etc).
By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:
- Coordinators, Team Leaders, PDM, Finance, CD, Logistic, Area Manager, M&E
- Grant Coordinators in other COs
- Institutional Partnership Advisers
Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:
- Professional competencies
A bachelor’s degree is the minimum eligibility criteria to apply for this position. It is advantageous if the candidate has a minimum of two years of professional experience related to this position. Obtaining a Diploma or a Master’s Degree certainly adds more value to the profile.
These are skills, knowledge and experience that are important for effective performance.
Generic professional competencies for this position:
- Between 3-5 years of relevant experience within field of expertise
- Relevant experience from the project management in the humanitarian sector
- Experience from working with humanitarian and development donors
- Good understanding of donor rules and regulations
- Skills and experience in report and proposal writing
- Strong communication, coordination and interpersonal skills
- Strong analytical skills (data and financial)
- Ability to mediate in high-stress scenarios with competing interest
- Excellent written and oral communication skills in English
- Above average computer skills
Context related skills, knowledge and experience (shall be adapted to the specific position):
- Knowledge of the Central American Humanitarian context
- Knowledge of main humanitarian donors requirements – (e.g. ECHO, UNHCR, USAID, BHA, etc)
- Fluent written and spoken Spanish and English
b. Behavioral competencies
These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position:
- Planning and delivering results
- Managing resources to optimize results
- Handling insecure environments