Grants Finance Manager

Legal Action Worldwide

Job Description

Grants Finance Manager

THE POSITON

Legal Action Worldwide (LAW) is expanding and has created a new and exciting position for an experienced and qualified Grants Finance Manager to join the Finance Team at our Head Office. The Grants Finance Manager will be reporting directly to the Head of Finance and will work closely with Programme Managers, Finance Mangers in the field including project teams and partners.

The successful candidate will be responsible for the financial planning and reporting of grants, ensuring compliance in line with grants and financial regulations, build staff capacity and to support the Head of Finance on development of policies and procedures. The work stream will be diverse and challenging.

BACKGROUND ABOUT LAW

LAW is an independent, non-profit organisation comprised of human rights lawyers and jurists working in fragile and conflict affected areas in the Middle East, Africa and South Asia. LAW has a particular focus on gender equality and sexual and gender-based violence, the rule of law and accountability and transformative justice – working to bring justice to those who need it most.

LAW’s ground-breaking work has received international media coverage, including in the New York Times, the Times of London, the Guardian, Al-Jazeera, BBC News, France24, The Independent, Voice of America, Huffington Post and Foreign Policy.

MORE ABOUT THE POSITION

Where? The position will be based at our Head Office in Geneva, Switzerland. You should have the right to work in Switzerland or within the EU. Travel opportunities is also available.

Duration: This is a permanent and full-time position, but we may be flexible for the right candidate.

Salary: Competitive rates of pay apply.

Starting date: as soon as possible

Overview: The Grants Finance Manager will have solid experience in financial grant reporting, to manage a portfolio of several grants, and support the Head of Finance to improve organisational systems, policies and procedures.

KEY RESPONSIBILITIES

Grant Management

  • Ensure effective and timely financial management of assigned donor agreements and sub- agreements;
  • Mapping out donor requirements and expectations and evaluate and develop financial accounting and reporting structures to ensure compliance with hub offices;
  • Develop and monitor effective financial control mechanisms between LAW and partners;
  • Prepare reconciliation and consolidation analysis related to grant and/or project milestones and at close-outs;
  • Provide financial analysis, including budget variance analysis and analysis of commitments against spent on a monthly basis, to support appropriate financial decisions.

Audit

  • Coordinate and prepare for periodic audits on assigned grant agreements or sub-agreements;
  • Oversee the implementation and closure of audit findings and recommendations;
  • Develop staff capacity, training and contribute to the improvement of the audit, financial reporting and donor allocation process;
  • Support the Head of Finance in the preparation of financial information relating to new donor agreements as required;
  • Support the Head of Finance in the yearly statutory audit for grants.

Accounting and management

  • Work in collaboration with the Accounting Officer, to ensure that transactions are accurately allocated;
  • Collate all invoices related to the specific grants managed and ensure these are processed and paid in a timely manner;
  • Provide accurate information to the Accounting Officer to issue the monthly time sheet for all positions funded by the grants

Other tasks

  • Develop staff capacity and training on procurement and financial management processes;
  • Support the Head of Finance to develop effective and fit for purpose financial systems including software, policies and procedures;

About You

  • Master’s degree in finance, financial controlling, or business management;
  • Demonstrated 5 years’ experience or more in a similar position working for a INGO;
  • Excellent written and oral communication skills in French and English;
  • Advanced knowledge and demonstrated experience in Excel;
  • Knowledge of RPC 21;
  • Demonstrated experience of working on US and EU grants with sub-grantees;
  • Knowledge of ERP accounting system preferably Microsoft Dynamics Navision;
  • Flexibility and ability to under pressure and meet conflicting tight deadlines;
  • Demonstrated experience of facilitating audit and compliance requirements;
  • Ability to communicate to a wide range of stakeholders including technical financial matters to individuals not versed in financial management;
  • Excellent organizational skills, including ability to effectively manage multiple projects in a fast-paced environment and to effectively problem solve and troubleshooting.

How to apply

The closing date for applications is 17:00 hours (Geneva time) on 16th October 2022.

LAW seeks an experienced professional who shares our passion for human rights and championing strong financial management to the front line. If you have the right skills and experience join the LAW Family!

Please submit your CV and covering letter outlining how your previous experience and skills match this role (neither exceeding 2 pages of A4) to: [email protected]. The heading of the application should read ‘Grants Finance Manager’

At LAW we are strengthened by the diversity of our colleagues reflecting the people and communities that we represent and support. Our team includes many nationalities with diverse professional backgrounds, skills, and knowledge. This enables us to deliver and understand the cultural and political contexts on the ground and to tailor our support effectively and appropriately.

To learn more about LAW please visit our website: www.legalactionworldwide.org.


Closing date: 16-Oct-22