Grants Management Specialist

Are you ready to pursue an exciting opportunity with a progressive humanitarian organisation in a senior management role? Would you thrive working in one of the world’s most challenging humanitarian regions, the Middle East?

Who are we?

Danish Refugee Council is a leading humanitarian agency pursuing our mandate to protect and promote durable solutions to displacement-affected populations based on humanitarian principles. DRC applies a regional approach with operational presence in Iraq, Jordan, Lebanon, Syria, Turkey & Yemen with a Middle East Regional Office (MERO) based in Amman, Jordan, which has 30 staff. Overall in the region DRC Middle East has more than 1,800 staff and an operating budget of USD 120 million.

About the job

The Grants Management Specialist (GMS) is responsible for leading the coordination and submission of timely and compliant concept notes and proposal packages, which reflect the shared vision, mission, or objectives which are in alignment with DRC Middle East Region’s mandate and strategic priorities. The GMS will provide thorough responses to information requests from internal and external sources, and lead on the submission of timely grant amendment or extension requests within the permitted timeline outlined in the grant agreement. The GMS manages donor reporting workflows and processes between programme, MEAL, and finance teams to ensure the timely and quality development and review of reports, strictly managing deadlines within and across grants. The role has a regional office focus and ensures full compliance with DRC procedures and guidelines within the region.

Duties and Responsibilities

Responsibilities:

• Maintain an overview of regionally hosted grants in relation to donor requirements, rules and regulations and regularly update grants information on DRC Dynamics.
• Support programme development processes as appropriate
• Manage internal and external reporting workflows, processes, and deadlines between programme, MEAL, and finance teams to ensure the timely and quality development and review of reports
• Support the development and preparation of high-quality, timely reports for donors and partners on implementation progress, ensuring all donor reporting requirements are met and demonstrate DRCs capacity
• Submit timely grant amendment and extension requests, closely adhering to contractual terms and processes
• Maintain a donor reporting schedule, ensuring realistic deadlines for internal revisions
• Update internal reporting workflow and guidelines, as needed
• Ensure that all grant related documents are filed for future records in an accessible, coherent filing system
• Ensure close adherence to donor communication guidelines and requirements
• Provide thorough responses to information requests from internal and external sources
• Develop and update internal programme cheat sheets, summarising programme and donor commitments, including reporting requirements, donor compliance, and targets per activity
• Promote internal version control of proposals and grant amendments
• Work closely with grants and business development colleagues at DRC HQ to ensure compliance with DRC and donor processes and standards
• Contribute to HQ global policies on compliance and grants management
• Lead grants opening, review and close-out meetings with programme and support departments
• Occasionally, extend support to grants colleagues in country offices based on need and requests
• Any other reasonable tasks as assigned by line manager

About you

Experience and technical competencies: (include years of experience)

• At least 3 years’ experience in proposal, project, or programme development, reporting or gants management in an INGO
• Experience with grant management, donor reporting, communications
• Knowledge of donor’s guidelines and procedures
• Good communication skills with fluency in written and spoken English
• Able to work independently and energetically
• Ability to work in a deadline driven environment and undertake a proactive approach
• Strong interpersonal skills and demonstrated ability to coordinate inputs from various departments
• Excellent organizational skills and strategic thinking

Education

• University degree in international relations, humanitarian or development studies, business administration or other relevant field

Languages

• English (fluent)
• Arabic (fluency would be an asset)

In this position, you are expected to demonstrate DRC’s five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer

Contract length: (12) months

Start date: October 1st, 2022

Duty station: Amman with frequent travel in the region

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for Expatriates or Nationals. This position will be placed at Non-Management (G1) band.