Head of Procurement Section

Position Name: Head of Procurement Section

Employment Regime: Seconded/Contracted

Post Category for Contracted: Expert Level

Ref. Number: SOM-057

Location: Mogadishu

Availability: 17/11/2022

Component/Department/Unit: Mission Support Department/ Procurement Section

Security Clearance Level: EU SECRET

Open to Contributing Third States: No

1. Reporting Line:

The Head of Procurement Section reports to the Head of Administrative Division.

2. Main Tasks and Responsibilities:

 To lead, manage and coordinate the work and staff of the Procurement Section;

 To coordinate the Mission contracting and procurement processes in accordance with EU established professional and transparent procurement policies, rules and procedures;

 To assist and advise the chain of command on all contracting and procurement issues;

 To provide support related to contracting and procurement matters to other units within the Mission;

 To develop professional relationships with the European Commission and other actors involved in the process in Brussels HQ;

 To develop professional relationships with procurement colleagues in other Missions to share best practices in the area of procurement;

 To identify, manage and report the risks arising from the implementation of specific processes, systems and projects;

 To implement gender-responsive leadership and ensure gender and human rights mainstreaming internally and externally in mandate implementation;

 To uphold a strict zero tolerance policy to misconduct, including all forms of harassment, sexual harassment, discrimination and abuse, and proactively ensure an equal and inclusive work environment for all staff;

 To raise awareness of staff on their rights, obligations and appropriate standards of behaviour, including existing formal and informal complaint and support mechanisms;

 To plan, develop and implement policies to meet expected organisational performance regarding procurement services within a given timeframe;

 To work and maintain ERP and other electronic systems used by the Procurement Section and the Mission.

3. General Tasks and Responsibilities:

 To identify and report on lessons learned and best practices within the respective area of responsibility;

 To contribute and ensure timely reporting on activities within the respective area of responsibility;

 To take account of gender equality and human rights aspects in the execution of tasks;

 To undertake any other related tasks as requested by the Line Manager(s).

4. Essential Qualifications and Experience:

 Successful completion of university studies of at least 4 years attested by a diploma OR a qualification in the National Qualifications Framework which is equivalent to level 7 in the European Qualifications Framework OR a qualification of the second cycle under the framework of qualifications of the European Higher Education Area, e.g. Master’s Degree OR equivalent and attested police and/or military education or training or an award of an equivalent rank; AND

 A minimum of 6 years of relevant professional experience, after having fulfilled the education requirements, out of which a minimum of 2 years at coordination/management level.

5. Essential Knowledge, Skills and Abilities:

 Ability to exercise collaborative, sound and effective leadership;

 Ability to manage, mentor and motivate a professionally diversified and multicultural team;

 Ability to establish, plan, and review priorities;

 Knowledge of using legally established professional and transparent procurement policies, rules and procedures.

6. Desirable Qualifications and Experience:

 University and/or Master’s Degree in management, business or public administration/law/procurement/supply chain or other related or relevant field;

 Experience in financial management of tendering processes and audits, preferably including EU procedures;

 Knowledge of current technologies used for Procurement like an Enterprise Resource Planning (ERP) System;

 International experience, particularly in crisis areas with multinational and international organisations.

7. Desirable Knowledge, Skills and Abilities:

 Knowledge of the EU Financial Regulation and the Practical Guide on contract procedures for European Union external action (PRAG).

How to apply

Details on current vacancies and application form: https://www.eeas.europa.eu/eucap-somalia/2-2022-call-contributions-european-union-capacity-building-mission-somalia-eucap_en

Details on working in a EU CSDP mission: https://www.eeas.europa.eu/eeas/working-csdp-mission-general-conditions_en