HR Generalist

Samuel Hall is seeking a highly motivated individual to join its team as an HR Generalist in Nairobi to provide HR support services throughout the organisation. Working under the HR Manager, you will be the point of contact and link between employees, internal teams and external parties on matters dealing with HR Management. The HR Generalist will maintain company HR processes and policies, implement creative solutions to problems and support in HR planning and decision making. The desired candidate should be available to start work in January 2023.

Who We Are

Our research connects the voices of communities to changemakers for more inclusive societies. Samuel Hall is a social enterprise that conducts research, evaluates programmes and designs policies in contexts of migration and displacement. Our approach is ethical, academically rigorous, and based on first-hand experience of complex and fragile settings. With offices in Afghanistan, Germany, Kenya, Tunisia and the United Arab Emirates, we are based in the regions we study.

We have over ten years’ experience in 70+ countries and have become a trusted partner and leading voice in the field of migration and displacement research, working with governments, donors, multilateral organisations and NGOs, as well public and private sector entities. It’s an exciting time for Samuel Hall – we were recently selected by Stanford University as one of the Global South’s high-potential, fast-growth social enterprises. For more information, please visit www.samuelhall.org.

WORK ENVIRONMENT: We work in a fast-paced, demanding, and challenging environment – you will be expected to grow with us and carve out your own spot in the team. We look for proactive, creative individuals who find opportunities to make their mark and identify solutions to problems. We look for strong leaders and reliable team-players who can add value from the very start, expand our knowledge and help us to maximise our social impact.

Tasks & Responsibilities

Objective 1 – Hiring and Contract Management

• Manage the listings and posting of Job profiles for new hires on the SH platforms
• Maintaining a clean careers email
• Supervise the downloading, sorting, and screening of job applications by title/ folders and maintaining a clean careers email.
• Support the recruitment process by interviewing candidates up to Project Lead levels, performing reference checks, and drafting HR analysis to inform decision making.
• Generate employment contracts and provide follow-up activities as may be required.
• Coordinate onboarding and offboarding processes
• Support the visa and work permit processes where applicable
• Update and maintain physical and digital records of employees.

Objective 2 – People Management

• Support training of staff and coordinate the organization of weekly training sessions.
• Attend to internal and external HR-related inquiries or requests
• Update staffing changes.
• Prepare SHEA monthly payroll
• Ensure timely and accurate filing of statutory returns
• Coordinate health insurance onboarding and offboarding for all staff.
• Assist with performance management procedures.
• Perform termination processes and assist with exit interviews.

Objective 3 – Software Management

• Onboard and off-Board staff into the company’s HR Information Systems (Hi Bob, Monday.com and WinguBox)
• Update and ensure the accuracy of the information in the HR software in use
• Generate and share HR Analytics reports to inform decision-making
• Provide follow-up on assigned tasks and ensure compliance
• Schedule and maintain agendas for HR meetings, interviews, and activities.
• Organise regular training and continuous user support to staff on demand
• Support in updating staff profiles on the website

Opportunities for Growth

Working at Samuel Hall means that you are contributing to ground-breaking, innovative, and rigorous work that bridges research, implementation and policy. Most of our training happens on the job, but as part of our investment in learning and development, everyone is encouraged to apply for up to five days of paid professional development leave and financial resources to enable them to acquire new skills and knowledge.

Vacancy Requirements

Required

• A minimum of 3 years relevant work experience in administration, human resources or operations management
• A Bachelor’s degree in HR Management or a relevant field
• Diploma/Higher Diploma in HR Management
• Experience with Microsoft Office and Google Suite
• Experience with HRIS softwares
• Excellent spoken and written skills in English
• Strong coordination and communication skills
• Keen attention to detail
• Ability to be patient and to work well within a global team
• Ability to cope well under pressure, occasionally work irregular hours and meet tight deadlines in a fast pace organisation
• Demonstrated interest in humanitarian and development work
• Existing work authorisation in Kenya is required.

Desirable

• Masters degree in relevant field
• Spoken and written skills in French
• Knowledge of institutional frameworks and policies