HR Officer – Lebanon

ABOUT ARK:

ARK is a social enterprise, empowering local communities through the provision of agile and sustainable interventions to create greater stability, opportunity, and hope for the future.

We believe that strong, resilient communities are the foundation of local, national, regional and international development and stability – and ultimately a safer, peaceful and more prosperous world. At ARK, we have delivered research and programmatic interventions validating this approach in over twenty countries since 2008. As a social enterprise we work in partnership with communities, our donors, and other implementers to build local capacities, generate opportunity and bring about sustainable change.

Learn more about our impact here: https://www.ark.international/impact

PURPOSE OF POSITION:

ARK Group’s HR department provides support services across all projects and offices. A partnership approach facilitates and enhances HR related matters, to the benefit of employees, management, consultants, projects, and partners.

The HR Officer will be responsible for providing overall HR support to the Lebanon office and project team. The HR Officer will work closely with the Senior HR Officer and the Corporate Services Department to ensure the provision of excellent quality HR services.

KEY RESPONSIBILITIES:

Recruiting and Selection:

• Maintain up to date generic Job Description (JD) Library.
• Coordinate the production of specific JDs for post vacancies.
• Post the vacancy on appropriate job portals and social media and forward applications to the hiring team.
• Screening of applications and shortlisting candidates.
• Assist in the administration of and preparation for candidate interviews.
• Assist in the drafting and issuance of employee documentation such as Recruitment Approvals, NDA, and Conflict of Interest agreements and conducting reference checks.
• Assist in the drafting of employee and consultant contracts, ensuring that they are compliant with local employment law.

HR Administration, Systems and Compliance:

• Maintain up to date document records for employees and consultants.
• Monitor contract end dates and extension dates in order to ensure continuity of service.
• Ensure that Payroll reporting is carried out in a timely manner.
• Process Consultant Invoices and the requisite payment requests to the Finance Department.
• Process other HR-related invoices such as medical insurance renewals and online job portals
• Maintain and update staff medical insurance records.
• Support employee performance management system and probationary review process.
• Coordinate flight bookings, accommodation, and visas as appropriate.
• Prepare correspondence/documentations (reference letters, NOC, salary certificates, visa etc.) required for colleagues.
• Ensure HR profiles are created, and staff documents are uploaded accordingly.
• Ensure that all staff members are familiar with the HR system and their responsibilities regarding timesheets, leave applications and sickness reporting.
• Ensure that Project & Line Managers are briefed regarding the Probationary Period Reporting and their responsibilities.
• Work closely with the Senior HR Officer and assist on the onboarding and offboarding process.
• Ensure that exit procedures are carried out, including the handing-in of all company-issued equipment and documentation.
• Assist in the conducting of exit interviews by the Line Manager and Country Manager (if appropriate).
• Liaise with the Finance Department regarding final payments.
• Support with employee registration process, including liaising with social security authorities, accountants, and legal representatives as and when required.
• Provide guidance when needed to HR related queries.

SKILLS, KNOWLEDGE AND EXPERIENCE:

Essential

• Excellent Excel, Word and PowerPoint skills.
• Solid knowledge and understanding of local labour law, HR processes, policies, and systems.
• Excellent verbal and written communication skills in English.
• Attention to detail, ability to work independently and meet tight deadlines.

Desirable

• A degree in Human Resources, or closely related field preferred.
• A minimum of 3 years of experience in a similar role.

MORE ABOUT OUR COMPANY:

We believe that strong, resilient communities are the foundation of local, national, regional and international development and stability – and ultimately a safer, peaceful and more prosperous world. At ARK, we have delivered research and programmatic interventions validating this approach in over twenty countries since 2008. As a social enterprise we work in partnership with communities, our donors, and other implementers to build local capacities, generate opportunity and bring about sustainable change.

Our People

Our team covers a diverse range of professional backgrounds, from diplomacy, humanitarian, development and the military, to the UN, civil society groups, multilateral organisations, journalism and the private sector.

An ARK Person Is:

Smart: We think deeply about things. We’re proud of our institutional knowledge and our grounding in rigorous research, which we use to make informed decisions.

Humble: Our work leaves little room for pride or arrogance. Our operating environment is constantly evolving, and we recognise our limitations. We believe in and rely on the education and experiences of others while remaining quick to read, invite feedback, and ask sensible questions.

Accountable: Each of us want ARK, its partners, and beneficiaries to succeed. This means taking initiative, assuming ownership when necessary and never giving up on our beneficiaries. We are committed and accountable, to both our donors and the communities we serve.

Collegiate: We know we are stronger together, and that every contribution counts. We trust each other and always support each other.

Outspoken: We tackle diverse challenges, and we always want to find the best solution to a problem. We aren’t afraid to share our opinions and we want to hear those of others too.

ARK Group is an equal opportunity employer. We actively seek a diverse applicant pool and encourage candidates of all backgrounds to apply. ARK Group does not discriminate on the basis of ability, age, gender identity and expression, national origin, race and ethnicity, religious beliefs, or sexual orientation. We welcome all kinds of diversity. ARK Group places human dignity at the centre of its development and stabilisation work and is thus committed to the protection from sexual exploitation and abuse of children and adults. All ARK Group employees and related-personnel are expected to share this commitment, and only those who also uphold these values will be recruited as part of our team. This vacancy is therefore subject to a range of due diligence checks.

How to apply

To apply, please send your updated CV and a cover letter (in English) to [email protected] with ‘HR Officer – Lebanon’ in the subject line.