UN Office for the Coordination of Humanitarian Affairs
Org. Setting and Reporting
This position is located in the Operations and Advocacy Division (OAD), in the Office for the Coordination of Humanitarian Affairs (OCHA). OCHA is part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response efforts. OCHA’s mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness and prevention and facilitate sustainable solutions.
The position of Humanitarian Affairs Officer/Civil-Military Coordination is based in Dnipro, Ukraine (the duty station may be subject to change, as the operational situation in the country evolves). Under the overall supervision of the Deputy Head of Office, OCHA Ukraine, the incumbent reports to the Humanitarian Affairs Officer (Civil Military Coordination)/Head of Unit.
Within limits of delegated authority and depending on location, Humanitarian Affairs Officer/Civil-Military Coordination at this level may be responsible for the following duties:
– Humanitarian Civil-Military Coordination:
• Ensure the establishment of the necessary links with relevant interlocutors, Senior Military Officers in International military Forces and National Military Forces, Military Liaison Officers (MLO), and personnel in UN agencies, including any relevant civilian mission staff, and civil-military coordination personnel of appropriate NGOs.
• Monitor, analyze and report on any major accomplishments and progress as well as identify and follow up on any potential or actual friction points in relations between the humanitarian and military communities.
• Can serve as the primary focal point (in the absence of the Head of Unit) for all matters, including policy, related to civil-military coordination, in close consultation with the Head of Unit.
• Prepare, or provide substantive input in the preparation of policy documents, position papers and reports on civil-military coordination issues for presentation to various agencies throughout the UN system and and the Inter-Agency Standing Committee (IASC) members. Contribute to the Office regular reporting on civil-military coordination issues.
• Support maintaining the Humanitarian Notification System (HNS). Serve as HNS focal point. Disseminate the HNS SOPs, provide training and guidance to humanitarian partners on the HNS. Ensure all notifications are processed and followed-up according to the HNS SOP and guidance. Relay any feedback received from partners concerning the HNS to upgrade the system if required.
– Humanitarian Access:
• Monitors, analyses and reports on humanitarian access issues and actions, including identification and follow-up on potential or actual friction points in relations between humanitarian and armed actors.
• Maintains contact with humanitarian actors in the area of responsibility, facilitates information sharing and advocates for humanitarian issues with relevant military, paramilitary organizations and Non-State Armed Groups for facilitating humanitarian access in coordination with other OCHA entities.
• Contributes to the development and implementation of the Humanitarian Country Team (HCT) humanitarian access strategy, including stakeholder mapping, context analysis of humanitarian access dynamics.
• Supports humanitarian leadership in Ukraine with negotiations with relevant stakeholders to establish/maintain humanitarian access, and promotes a principled, coordinated approach to access.
• Ensures the establishment of mechanism to monitor constraints on access, conduct regular reporting and analysis, and provide timely analysis and updates to various coordination fora and key stakeholders.
– Policy and Advocacy:
• Support the development of country-specific guidelines on civil-military relations, access, SOPs and position papers, based on the current “Guidelines on the Use of Military and Civil Defence Assets in Disaster Relief” and “Guidelines on the Use of Military and Civil Defence Assets to Support UN Humanitarian Activities in Complex Emergencies”, as well as the “IASC Reference Paper on Civil-Military Relationship in Complex Emergencies”, the IASC Discussion Paper and Non-Binding Guidelines on the “Use of Military or Armed Escorts for Humanitarian Convoys”, applicable Security Council resolutions and other relevant instruments.
• Ensure that country-specific guidelines, and the generic guidelines mentioned above are properly disseminated and understood by both the humanitarian actors and the military forces present, as well as by local actors, as appropriate. Promote and ensure adherence to the above Guidelines within the entire humanitarian community and advise on potential consequences if these principles are compromised.
• Organize, with relevant and balanced Humanitarian and Military representation, Workshops on Civil-Military relations, by advocating adherence to applicable guidelines and principles and focusing on positive examples, contribute to a positive working relationship between relevant international military and IASC members.
• Act as an advocate for the promulgation of UN-CMCoord concepts, principles and activities, the promotion and protection of humanitarian principles and the dissemination of UN-CMCoord related guidelines.
– Establish and maintain UN-CMCoord Network:
• Maintain dialogue and coordination with the military and security forces in the area of responsibility. Identify, establish and maintain contact with the appropriate armed forces counterparts and ensure mutual exchange of information about ongoing humanitarian activities and issues. Advise the military forces in the area of responsibility on humanitarian coordination mechanisms. These mechanisms may include the UN Country Team, UN Security or Disaster Management Teams, Humanitarian Clusters, etc.
• Maintain contact with humanitarian actors in the area of responsibility and serve as an information channel and advocate for their issues with relevant armed actors, military/paramilitary organizations.
• In coordination with the head of unit, lead or participate in working groups, meetings and consultations with other UN agencies and humanitarian partners; organize meetings on UN-CMCoord matters with Heads of Agencies and/or other appropriate entities.
• Maintain, if appropriate, an information exchange forum for stakeholders and interested parties in civil-military relations and participate in relevant meetings.
– Humanitarian Affairs:
• Participates in large, complex projects, to include disaster assessment or other missions; coordinates international humanitarian/emergency assistance for complex emergency/disaster situations; ensures necessary support (e.g. staff, funding, specialized equipment, supplies, etc.); prepares situation reports to the international community, apprising of situation to date and specifying unmet requirements.
• Partners with other humanitarian agencies to plan and evaluate complex humanitarian and emergency assistance programmes; helps ensure that latest findings, lessons learned, policy guidelines, etc. are incorporated into these activities, including gender-related considerations.
• Establishes and maintains contacts with government officials, other UN agencies, non-governmental organizations, diplomatic missions, media, etc.; ensures appropriate mechanisms to facilitate collaboration and exchange of information both in and outside the UN system, including on early warning and contingency planning.
– Other duties:
• Supports Security Focal Point of OCHA Ukraine Country Office, establishing and maintaining engagement with the Ukraine Security Management System as appropriate, including regular participation in the UN Security Cell.
• Performs other duties as required.
PROFESSIONALISM: Knowledge of a range of humanitarian assistance, emergency relief and related humanitarian issues, including humanitarian access and civil-military coordination approaches and techniques to address difficult problems. Analytical capacity and in particular the ability to analyze and articulate the humanitarian dimension of issues which require a coordinated UN response. Ability to identify issues and judgment in applying technical expertise to resolve a wide range of problems. Ability to conduct research, including ability to evaluate and integrate information from a variety of sources and assess impact on the humanitarian situation in assigned country/area. Ability to work under extreme pressure, on occasion in a highly stressful environment (e.g., civil strife, natural disasters and human misery); ability to provide guidance to new/junior staff. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
An advanced university degree (Master’s degree or equivalent) in political science, social science, international studies, public administration, economics, engineering, earth sciences or a related field is required. A first-level university degree in combination with an additional two years of qualifying experience may be accepted in lieu of the advanced university degree
A minimum of five (5) years of progressively responsible experience in humanitarian affairs, emergency preparedness, crisis/emergency relief management, or other related area is required.
Experience, in civil-military coordination, in the military forces, or in law enforcement, dealing with major humanitarian operations is desirable.
Experience in technical advisory, policy support, or capacity building is desirable.
Humanitarian experience in emergency situations (complex emergencies or natural disasters) is desirable.
Experience within the UN Common System or other comparable international organization is desirable.
For this position, fluency in English (both oral and written) is required. Fluency in Ukrainian is required. Knowledge of Russian is desirable. Knowledge of another UN official language is desirable.
The evaluation of qualified candidates may include an assessment exercise, which may be followed by competency-based interview.
This position is funded for a finite period of one year. Extension of the appointment is subject to extension of the mandate and the availability of the funds. The contract will be administered by United Nations Development Programme (UNDP) on behalf of OCHA.
Appointment against this post is on a local basis. Candidates for the National Professional Officer category shall be of the nationality of the country, where this position is located (limited to Ukrainian nationals).
Staff members are subject to the authority of the Secretary-general and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. An impeccable record for integrity and professional ethical standards is essential.
Please note that the duty station within Ukraine may be subject to change depending on the evolving operational situation in-country.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.