Hungary: Office Manager

ABOUT THE OPPORTUNITY

Internews seeks an Office Manager for a US Government-funded project focused on championing a strong independent media sector in Armenia, Georgia, Hungary, Poland, Romania, and Ukraine that is resistant to powerful interests seeking to manipulate, isolate, or control the press. The Office Manager will manage the daily operations of the Internews’ Hungary office, maintain office equipment, and handle logistics for meetings in coordination with Headquarters and project staff, and third-party vendors. The Office Manager will report to the Project Director.

LOGISTICS

Internews plans to open a field office in Hungary. Ultimately, this role will be based in Budapest, Hungary. However, you must have work authorization in this location that does not require sponsorship from Internews.

Wherever possible, we work to try to find solutions for international hiring that work for both the company and the candidate. This means that some of the particulars around the offer for a role will be dependent on several factors, and that the benefits and salary structure that apply to a position will ultimately be based upon the candidate’s location and where the role is hired.

Applications will be reviewed on a rolling basis, so candidates are encouraged to apply soon.

This is a limited-duration position, with an expected end date of 2024.

OUR COMMITMENT TO FOSTERING A CULTURE OF BELONGING

We are an organization of dynamic, mission-driven individuals who are passionate about our core values and about supporting positive change in the world. We pride ourselves on our commitment to innovation and flexibility. We believe that diverse teams are strong teams and work to support an ethic of belonging, dignity, and justice for all people . Our current team includes a mix of genders, parents and non-parents, and people of multiple races, nationalities, ages, sexual orientations and socioeconomic backgrounds. We are an EEO employer and encourage candidates of all races, genders, ages, orientations, ethnicities, and national origins to apply, and welcome those with alternative backgrounds and experiences.

DAY-TO-DAY TASKS will include:

• Manage the daily operations of the Internews’ Hungary office, including ordering supplies, greeting and otherwise assisting visitors, distributing mail, etc.
• Manage the maintenance of all office equipment.
• Schedule and handle logistics for meetings and events as requested.
• In coordination with other project staff and third party vendors, manage logistics and communications for project events (e.g. large multi-country conferences, trainings, workshops), including liaising with and gathering information for contracts and payments from vendors and speakers/trainers, sending out informational updates to participants, arranging travel and hotels, on-site event management, etc.
• Coordinate with other project and Headquarters staff to track consultant visits and facilitate their contracting, travel, and payments.
• Assist programmatic staff in developing official documentation, such as communications materials, memos, etc.
• Compile and submit VAT reimbursement requests.
• Represent Internews at meetings and events as assigned.
• Follow Internews guidelines on data security.
• Other tasks as assigned.
• Understanding of and demonstrated commitment to upholding Internews’ Core Values.

QUALIFICATIONS WE’RE LOOKING FOR:

Required:

• At least two years of administrative experience.
• Bachelor’s degree in related field or equivalent standard of education.
• Strong oral and written communication skills, including writing and grammar and interpersonal skills.
• Proficiency with Microsoft Office suite and other common software and web applications.
• Ability to work with sensitive data and confidential information
• Proven ability to operate effectively in a multicultural environment using remote collaboration and communication tools
• Strong attention to detail and excellent organizational skills
• Fluency in Hungarian and English required, as well as in at least one of the following languages: Armenian, Georgian, Polish, Romanian, and/or Ukrainian.