Logistics Officer

JOB DESCRIPTION and QUALIFICATIONS

Job Title : Logistics Officer

Position Base : Myanmar

Reporting To : Team Leader/Deputy Team Leader of Myanmar Operations (ASEAN Humanitarian Assistance for Implementation of Point 4 of the Five-Point Consensus of ASEAN Leaders Meeting)

Duration : 12 months

Vacancy closing: Sunday, Oct 30th 2022 at 11:45pm Jakarta time

Broad Statement of Function

1. Support the logistics operations of ASEAN Humanitarian Assistance to Myanmar;
2. Manage activities pertaining to procurement, reception, distribution and monitoring of relief items for the ASEAN Humanitarian Assistance in Myanmar;
3. Carry out any other relevant assignments as tasked by the Executive Director or other designated officers;
4. Comply with the AHA Centre’s Rules and Regulations.

Primary Responsibilities

1. Support the logistics operations of ASEAN Humanitarian Assistance to Myanmar

• In coordination with Logistic Officer of the AHA Centre, design and develop standard operating procedures to manage logistics operations efficiently;
• Work closely and coordinate with logistics entities of relevant humanitarian partners of the AHA Centre, including related departments of government ministries in Myanmar;
• Manage and be responsible for all logistics arrangement and procurement processes for AHA Centre’s projects in Myanmar;
• Ensure the appropriate record of all the relief items of humanitarian assistance to Myanmar, delivery and storage at the appointed warehouses in order to permit the rapid movement of the supplies for further distribution.

1. Manage activities pertaining to procurement, reception, distribution and monitoring of relief items for the ASEAN Humanitarian Assistance in Myanmar

• Develop and regularly update the list of contacts and database of reliable suppliers; transporters and other related companies;
• Conduct market survey for the development of procurement plan related to humanitarian assistance to Myanmar;
• Develop procurement plan including budget and timeline for humanitarian assistance to Myanmar;
• Develop monthly and quarterly progress report of the activities related to logistics in provision of humanitarian assistance in Myanmar;
• Assist for procurement-relevant activities such as the call for tender, bid analysis and provide a summary of the tender;
• Monitor the quality and specification of the items are according to agreed specifications and procured appropriately according to AHA Centre Financial Regulations;
• Coordinate and present transportation options for the delivery of any procurement related to humanitarian assistance to Myanmar;
• Liaise with relevant authorities and related partner agencies to facilitate the reception of humanitarian relief items to Myanmar;
• Ensure and maintain the coordination with partners for the warehouse management/store management;
• Prepare relevant documents for smooth facilitation of the items from the assisting organisation and/or supplier to the intended destination;
• Develop and maintain a regular stock status report for the relevant items of humanitarian assistance to Myanmar;
• Establish monitoring and evaluation mechanism, including post evaluation to ensure effectiveness and improvement of logistics procedures and practices for ASEAN Humanitarian Assistance to Myanmar;
• Prepare a final completion report one month prior to the termination of the project or any time earlier, detailing utilizing of the budget, progress against objectives, description of activities and deliverables for the entire project;
• Work closely with other appropriate staff members of the AHA Centre.

1. Carry out any other relevant assignments as tasked by the Executive Director or other designated officer

• Carry out any other relevant assignments as tasked by the Executive Director or other relevant officers;
• Adhere to all necessary aspects of logistics related affairs within the organization;
• Contribute to the AHA Centre’s collective efforts by accomplishing related duties as needed.

1. Comply with the AHA Centre’s Rules and Regulations

• ****Conduct him/herself according to the AHA Centre’s vision, mission, values and code of conduct;
• Adhere to all necessary aspects of corporate affairs within the organisation, such as administration, human resources, legal, finance as well as programme development and management, communications, M&E, and contribute to emergency operations as required.

General Qualifications

Education

Bachelor or Diploma in related field of duty in Supply Chain Management, Development, Disaster Management, Management, Public Administration or a related discipline. Master’s Degree in such related fields would be an asset.

Experience

• At least five (5) years of experience in emergency response, logistics, supply chain management, transport and warehouse management from international organisations, governments, or private sectors;
• Exposure working in a disaster management and emergency response operations organisation in a government or international organisation;
• Experience in managing a broad range of activities dealing with various international organisations and related institutions;
• Prior experience in dealing with ASEAN and other institutions involved in disaster management operations and training will be an advantage;
• Sound understanding of concepts, knowledge and issues on the ASEAN Agreement on Disaster Management and Emergency Response (AADMER) and relevant SOPs will be preferred;
• Certification by recognised institutions in the field of humanitarian logistics will be an asset;
• Strong command of the English language, both spoken and written;
• Computer literacy and proficiency in using Microsoft Office tools.

Competency Profile

Core Competency

• • Teamwork: Ability to build trust and respect among fellow team members and contribute to the resolution of workplace conflict;
    – Communications and interpersonal skills: Ability to expresses thoughts clearly, accurately and succinctly in verbal and in writing to different audiences, and ability to relate well with others and to maintain relations with cordiality and diplomacy;
    – Effective problem solving and decision-making skills: Ability to use sound judgment and initiative, develop options and achieve outcomes;
    – Analytical skills: Ability to gather and analyse information and solve problems by using a logical and systematic approach;
    – Organisational awareness: Ability to align thinking and actions to organisational values;
    – Flexibility and adaptability: Ability to respond positively to change and new organisational practices, structures, procedures and technology;
    – Personal credibility: Has high regards for self-discipline, good attendance record, respect punctuality and set example to others, show consistency in words and actions, has high integrity and is conscientious;
    – Meticulous: Ability to show great attention to details, when doing routine work as well as when working under pressure;
• • Ability to work in a multi‐ cultural setting: Ability to interact effectively with people from different cultures;
    – Ability to work under pressure: Ability to remain efficient and productive under pressure.
    – Ability to work in the international environment: Abiliity to work and communicate with professional language skills

Technical Competency

• • Good understanding of logistics and procurement for disaster emergency response operations;
    – Program management skills, proven skills in monitoring and evaluation, and reporting;
    – Ability to communicate in both writing and speaking in English and Myanmar;
    – Relevant skills in smooth functioning of IT skills and database skills.

Application Process

The AHA Centre urgently invites the best, most talented and highly-motivated individuals from the ASEAN Member States to apply for this position. We encourage female candidates to apply.

You may apply by sending your application to [email protected] highlighting your suitability and potential contribution to the position together with a detailed CV, certified true copies of educational certificates obtained, and completed the AHA Centre Application Form, which can be downloaded at www.ahacentre.org/opportunities.

Please ensure that the total size of your email, including attachments, is no more than 5MB.

Please indicate the name of the position that you are applying for on the subject of your email.

Incomplete applications will not be considered.

The Selection Panel’s decision is final and only shortlisted candidates will be notified.

For more information on the AHA Centre, please visit www.ahacentre.org

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