Programme Funding Manager


Role & Responsibilities

Provide strategic support and coordination for grant management of all Medair and partner projects. The PFM plays a key role in overseeing strategic partnerships, maintaining and building new donor relations (in conjunction with the Country Director), and being a focal point for coordination at relevant cluster meetings, with government authorities and other stakeholders on the central level. The PFM also has the delegated responsibility for researching new funding sources, preparing proposals and coordinating reports for submission to institutional donors, and maintenance of appropriate information systems.

Project Overview

Emergency nutrition, health, WASH and food security projects targeting displaced, conflict- and drought-affected vulnerable populations in central and southern Afghanistan. These are complemented by activities aimed at long term and sustainable behaviour change in the general population to improve public health.

Workplace & Working conditions

Position based in Kabul, Afghanistan.

Starting Date / Initial Contract Details

May 2023. Full time, 12 to 24 months.

Key Activity Areas

Donors & Partners Relations Management

  • Work in conjunction with the Country Director in maintaining efficient donor relationship management (e.g. providing appropriate and timely feedback to ensure they are fully informed of project progress and successes) with all new and existing donors.
  • Administer the drafting and presentation of all concept notes and proposals, as well as operational reports related to the country programme, in collaboration with the relevant senior field managers and GSO staff.
  • Accompany donors on field trips and ensure programme details are transmitted in a timely and professional manner. Maintain current analysis of institutional donor humanitarian policy and practice, trends and new funding opportunities.
  • Coordinate with local and international partners to agree on content of new funding proposals, and ensuring all stakeholders are aware of donor requirements and their obligations towards these, and that appropriate systems, including financial and monitoring and evaluation systems, are in place.
  • Plan and pursue strategic local and international partnerships for the programme, and be a focal point for managing and maintaining relationships with local partners.
  • Ensure that mechanisms are in place for proper support, oversight and monitoring of activities implemented by partners, as well as for the compliance with donor requirements and international standards.

Coordination & Representation

  • Communicate and coordinate with other NGOs, UN agencies and local authorities regarding operational presence, strategy and areas of possible collaboration, as well as develop and maintain new relationships with relevant actors on the ground.
  • Represent Medair in relevant NGO coordination as required, as well as maintain positive relationships with relevant government ministries in order to facilitate and ensure cooperation, especially on the central level.
  • Support the Country Director in representation and providing the latest data and project figures, reports, briefings and information management to share with internal and external stakeholders.
  • Seek out and actively participate in relevant local networks or task groups on specific humanitarian aid issues.

Quality Management

  • Ensure that applications and reports are produced to a high standard, comply with guidelines, deadlines, contracts and other donor needs and requests.
  • Respond to and action relevant advice from GSO regarding institutional donor project quality, strategy and technical guidelines.
  • Work with the relevant sector manager(s) to ensure the integration of beneficiary participation and accountability in programme activities.
  • Ensure that best practice is communicated, followed and shared in all aspects of grant management.

Grant Management

  • Lead and coordinate the preparation and submission of institutional donor proposals and reports (as well collaborate with and support the Communications Officer in regards to Private Funding needs), managed by the Country Director and in consultation with other senior field managers and GSO staff, enabling all donor requirements and deadlines are met. Maintain an overview of the country programme’s relationships with, and funding from, key institutional donors.
  • Liaise with relevant departments in GSO to coordinate and consolidate timely narrative and financial reports for donors. Establishing and maintaining appropriate systems and procedures to ensure the compliance with donor contracts and other requirements are met.

Financial Management

  • Help plan and construct budgets for new projects, in collaboration with the relevant Project Manager(s), Project Coordinator(s), Sector Advisors and support staff, and in accordance with donor guidelines.

Team Spiritual Life

  • Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
  • Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
  • Encouraged to join and contribute to Medair’s international prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.


  • University degree in a relevant subject such as Management / Development Studies / Business Administration or in a relevant technical subject. Post-graduate degree in the humanitarian sector desirable.
  • Strong working knowledge of English (spoken and written).


  • 2 years post-qualification experience in a relief or development context.
  • Computer literate with good working knowledge of Microsoft Excel, Word and Outlook.
  • Knowledge of Humanitarian Essentials, Sphere and HAP Standards and other international humanitarian guidelines and protocols. Advanced planning, assessment and analytical skills.
  • Numerate and able to understand and work with project budgets, financial reports and financial management systems. Proven and successful report and proposal writing skills.
  • Good negotiation and networking skills. Experience of maintaining grant management systems.

All new deploying international staff to Medair’s country programmes (and other roles which require field travel) should be fully vaccinated with a WHO-approved COVID vaccine, supported with a COVID vaccination certificate as evidence.

How to apply

Please ensure you are fully aware of the:

a) Medair organizational values

b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair’s accountability policies and best practices.

c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).

Application Process

To apply, go to this vacancy on our Medair Page.

Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

Deadline: 9 Jun 2023