Programme Support Officer

Position Title: Programme Support Officer

Duty Station: Bangui, Central African Republic

Classification: Professional Staff, Grade P2

Type of Appointment: Special short-term graded, nine months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 14 April 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates

2. Candidates from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros;Congo (the); Cook Islands; Cuba; Curaçao; Fiji; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Libya; Madagascar; Marshall Islands Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the Chief of Mission (CoM) and the direct supervision of the Programme Coordinator, the Programme Support Officer will be responsible for the coordination of project development and the production of regular reports for donors, as well as in assisting with the development of evaluation and monitoring tools for projects in Central African Republic (CAR) Country Office.

Core Functions / Responsibilities:

1. Coordinate the development of new programmes and projects that respond to emerging trends and priorities, in close coordination with Programme/Project Managers, Regional Office (RO) in Dakar, relevant clusters and technical working groups and external partners, in compliance with donor’s interests and requirements.

2. Support fundraising actions by maintaining regular contact with donor relations counterparts, including organizing and attending meetings and field site visits, contributing to the development, review and distribution of project funding submissions/proposals and appeals, and compiling information on donor policies and priorities.

3. Support donor contract management through coordinating the administrative aspects of new and ongoing projects, including assisting with activation, processing, endorsement, records-keeping, and submissions in line with specific IOM internal requirements and procedures.

4. In close coordination with Programme/Project Managers and Programme Coordinator, facilitate the elaboration of periodic, precise, and analytical reports for donors by ensuring compliance with IOM project review and endorsement process. Work closely with the finance and logistics department to check the consistency between financial and narrative reports.

5. Work closely with the Monitoring and Evaluation (M&E) Officer in RO Dakar and Project and Programme Managers of CO to assist in the overall integration of M&E outputs in existing and new projects.

6. Strengthen the existing internal reporting templates and consolidate all reports from the field(weekly) and share key action points with the CoM and Programme Coordinator.

7. Provide information for and facilitate the incorporation of cross-cutting themes (i.e., gender, protection, transhumance, Displacement Tracking Matrix (DTM), etc.) and conflict sensitivity in project concept notes and proposals in line with the new IOM Project Handbook.

8. Conduct desk research and field visits to prepare background information to support the development of new project proposals.

9. Provide and coordinate inputs for information requested by Headquarters, the RO, other IOMCountry Offices, and external partners, such as donors, government, partner agencies, and implementing partners, in close coordination with the project teams.

10. Support liaison efforts with donors, UN partners, and governmental and non-governmental stakeholders in the CAR.

11. Draft donor profiles and guidance notes on donor priorities. Assist in developing approaches to expand the IOM donor base, including research and mapping of funding trends.

12. Contribute to the development and update of project Monitoring, Evaluation Accountability and Learnings (MEAL) systems, M&E plan, results matrix, risks matrix, data collection and quality assurance mechanisms.

13. Actively support the drafting, coordination, and consolidation of all relevant M&E information to inform project reports, as well as check the compliance with all donors’ reporting requirements.

14. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in International Law, Development Studies, Political Science, Journalism, Mass Media Communications, Public Information, or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience.

Experience

• Experience in project management, project development, institutional strengthening, capacitybuilding related activities in a developing country and post – conflict context;

• Previous work in relevant issues such as migration management and governance, displacement, stabilization, community violence reduction, livelihoods is essential;

• Experience in, humanitarian and migration-related activities, complex project implementation, budget drafting, research, report writing, liaison with governments and international agencies, reporting, fundraising, and donor relations required;

• Experience with project planning, scheduling and deployment of resources, and evaluation and assessment;

• Demonstrated capacity in coordination; and,

• Previous related experience in the Central African Republic field operations is an advantage.

Skills

• High level of professionalism and ability to work under pressure and adhere to strict deadlines in a complex and fast changing environment;

• Strong interpersonal skills and ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds;

• Excellent skills in drafting, editing and graphic design;

• Online communication and social media skills; and,

• Capacity to share the information at adequate levels between internal units.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English and French is required (oral and written). Working knowledge of a local language is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.