Project Manager

Healthcare Foundation Organization

(International staff only)

JOB VACANCY ANNOUNCEMENT

VA/HFO/SSHF/061/2022

Job title:

Project Manager (1 position)

Reporting to

Health Technical Lead

Department:

Health

Hours:

40 hours per week

Duty station:

Juba, South Sudan with 70% and 30% in field

Opening date

December 20, 2022

Closing date

January 10th, 2023

Starting date

ASAP

BACKGROUND

About Healthcare Foundation Organization (HFO) was founded in 2015 in South Sudan over 7 years ago and has built a long-term, local presence in Equatoria Region (Central Equatorial State, Upper Nile Region (Jonglei State, Fangak, Ayod and Canal/Pigi Counties), Upper Nile state, Panyikang county, Unity State, Rubkona, Guit, and Leer Counties) and Bahr El Ghazal Region (Northern Bahr El Ghazal, Aweil East County) & Warrap State, Twic East, and Gogrial East Counties). Regional Office in Sudan with head office in Khartoum, White Nile State, and the Blue Nile States. Our Country team of advisors uses their specialist expertise in Health, Nutrition, Protection, Food Security, Education and Water, Sanitation, and Hygiene. We work in the above States to support over 300,000 poverty-fighting developments and humanitarian aid projects.

HFO has been working in South Sudan since 2017 and is currently working in four States. Our services are in line with Humanitarian core policies and are tailored for specific South Sudan organizations, initiatives, and regions. HFO would like to implement an anticipated Program. For more information, please visit HFO’s website at www. hfo-ss.org We wish to recruit interested and qualified applicants (an international only) for the following position:

OUR VISION STATEMENT

HFO envisions empowered, holistically transformed and peaceful communities growing in unity and diversity towards self-reliance**.**

OUR MISSION STATEMENT

HFO exists to inspire, empower and transform communities to move towards self-reliance through the provision of holistic social services and development assistance.

    1. PURPOSE OF THE POSITION:
    1. Specific Responsibilities:

Scope: Within the Healthcare Foundation Organization (HFO) health and Nutrition sector, the Project Manager will take direct responsibility for facilitating Gavi’s goal of “leaving no one behind with immunization” in the targeted regions of Jonglei and Upper Nile Regions under the Health Technical Lead As the key member of the Technical Support Team in the project, the Project Manager is responsible for providing high quality technical guidance to programme implementation team, coordinating the delivery of high quality, innovative, cost-effective immunization programmes both in emergency as well as long-term development, resulting in immediate and lasting change for children. The project coordinator will support the development, planning, implementation, monitoring and evaluation and administration of the immunization programme towards achievement of planned objectives of the work plan, aligned with country programme goals, objectives, and strategy. He or She will also lead a consortium of local partners and provide technical expertise on negotiating humanitarian access. The Project Manager will work with the Country Health and Nutrition Team and Health Technical Unit to roll out the project, representation with key stakeholders and preparation, reviews, and submission of required project deliverables.

2.0 Build and maintain effective external relations, strategic partnerships and support resource mobilization:

  • Ensure project efficiency, effectiveness and vaccination coverage are enhanced through effective implementation and monitoring.
  • Provide practical technical assistance for new vaccines, routine immunization and cold chain.
  • Take responsibility for high-quality reporting, monitoring and evaluation systems for internal and external use, capturing best practices to support program decision-making.
  • Confirm appropriateness and completeness of supply order, distribution and documentation, and adherence to established allotments are ensured.
  • Empower partner and country staff through effective capacity building activities in the development, implementation, and management of the immunization programme.
  • Facilitate effective communication, networking and collaboration with internal and external partners.
  • Monitor evolving needs of the target communities, conduct assessments on immunization health needs in new project areas and adjust the programmatic priorities as necessary in collaboration with the Regional and Woreda Health Bureaus, local partners and health officers.
  • Launch immunization-centric assessments, advocacy, documentation and dissemination of innovations and good practices by working with quality programmes team.
  • Elaborate directions and training to project staff focusing on appropriate approaches and methodologies; conceptual and practical frameworks; standards and tools for effective and quality delivery of immunization programmes.
  • Ensure that project intervention adhere to HFO’s core policy documents, guidelines and internal technical strategies.
  • Promote the quality of the HFO’s assigned immunization programs by setting up monthly quality of care assessments and analysis of findings and feedback to the supported target location. This will include EPI audit reports and checks in collaboration with the country and HQ based health staff.
  • In the case of a major humanitarian crisis, the role holder

3.0 Monitoring & Evaluation

  • Participate in the design of robust program’s MEAL plan and ensure that the stated goals and objectives of the GAVI project are overseen and met by strong monitoring, and evaluation follow up.
  • Participate in design/adaptation of health information systems including surveillance systems for the HFO health programs.
  • Collaborate with Client Responsiveness Team to undertake regular client feedback and response activities at the field level, working with the partner’s staff and MEAL team to develop context-appropriate tools.

4.0 Manage knowledge building and sharing and advocacy efforts:

  • Support the process of developing and dissemination of best practices and lessons learned that are directly linked to the implementation of the programme including with donor partners.
  • Advise and support South Sudan Country Office on resource mobilization procedures and guidelines as well as funding modalities.
  • Facilitate partnership and resource mobilization training to programme staff and managers including the development of tools and products, as needed.
  • In close corroboration with the M&E Manager, contribute to capacity building of staff in the country office to have a common understanding of Human Rights Based approach and Results Based Management (RBM) concepts, techniques to achieving HFO Outcomes and meeting donor requirement.

5.0 Key Performance Indicators:

  • Effective and strategic partnerships developed and sustained including with non-traditional partners.
  • Timely preparation of reports and submission to donors.
  • Effective and facilitation of donor gender working group
  • Resource mobilization strategy developed, and contribution to the development and submission of sound proposals.
  • Timely monitoring of resource mobilization strategy.
  • Understanding of staff on results-based management and planning in line with HFO guidelines and donor requirements
  • Donor contract management system and LEADS well maintained and up to date.

Competencies

6.0 Core Values:

  • Respect for Diversity.
  • Integrity.
  • Professionalism.

7.0 Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues.
  • Accountability.
  • Creative Problem Solving.
  • Effective Communication.
  • Inclusive Collaboration.
  • Stakeholder Engagement.
  • Leading by Example.

8.0 Functional Competencies:

  • Ability to develop detailed operational plans, budgets, and deliver on them;
  • Ability to synthesize programme performance data and produce analytical reports to inform management and strategic decision-making.
  • Ability to formulate and manage budgets, manage contributions and investments, manage transactions.
  • Ability to implement new systems and affect staff behavioral/ attitudinal change.
  • Ability to lead resource mobilization.
  • Strong analytical skills.
  • Strong knowledge of Results Based Management and reporting.
  • Demonstrates good oral and written communication skills.
  • A proven ability to liaise with stakeholders and partners, including government, civil society, international organizations and grassroots organizations.
  • Knowledge and understanding of the social, cultural and political context of South Sudan and its relation to gender.

Required Skills and Experience

9.0 Education:

  • Advanced university degree in public health, health economics, development or social sciences, business administration (with experience in international development) or related field, or other relevant qualification.
  • A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

10.0 Experience:

  • Minimum of 5 years of progressive relevant professional work experience in management methodologies along the areas of business development and management.
  • Experience in external relations, partnerships and resource mobilization, administration and human resource development and management.
  • Experience in country and/or region is an asset.
  • Experience working in the UN System is an asset.

11.0 Languages:

  • Fluency in English is required.
  1. HFO STATEMENT:
  • HFO staff must adhere to the values and principles outlined in the HFO Code of Conduct and Ethics, HR Policy Manual, Prevention from Sexual Exploitation and Abuse policy, GBV, and Child Safeguarding Policies.
  • In accordance with these values, HFO enforces policies on beneficiaries, partners, and services providers to protect the Vulnerable groups from being exploited and to ensure a safe environment free from harassment.

How to apply

  1. HOW TO APPLY:
  • Applications should be addressed to Human Resource & Administration Manager by quoting the vacancy number ­­­­­­­­­­not later than January 10th, 2023 @ 5.00 PM.
  • Applications received after this date will not be considered and submitted using the email address: [email protected] and copy [email protected]
  • Due to limited internet space, HAND DELIVERY of Applications is allowed, and please find the address of the HFO Office below this advert.
  • Hand delivers to HFO security Guard in Tongpiny, off Catholic University of South Sudan or Near to UNIDOR Office
  • Due to the urgency of these positions, applicants WILL BE selected on a rolling basis and before the dateline.
  • Qualified female applicants are particularly and strongly encouraged to apply!

HFO Employment statement: Healthcare Foundation Organization (HFO) provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, or marital status