Regional Program Manager

The Latin America Region: IRC’s Latin America Region is comprised of three population-based responses to regional crisis: 1) the Venezuela Crisis including Venezuela, Colombia, Ecuador, and Peru; 2) Northern of Central America (NCA – El Salvador, Guatemala and Honduras) and 3) Mexico & Cross Border (including coordination with IRC-US programming). Additionally, the Latin America region coordinates with the Emergency and Humanitarian Action Unit is responding to the current humanitarian crisis in Haiti through a partnership-based approach.

The purpose of the Role: Reporting to the Regional Program Officer (RPO) the Regional Program Manager will be responsible for providing business development, awards management, communications and operational support to country offices in Latin America as well as to the regional unit. The RPM will work with the country office grants, partnerships and finance staff, as well as the regional team, as necessary, to ensure timely and accurate awards reporting and maintain grants records. The RPM will also assist with new proposal development as needed. The position entails potential travel to country offices as determined by country office support needs.

This position can be based in IRC locations in the Latin America region including Colombia, Ecuador, El Salvador, Honduras and México and other IRC locations in the United States (incl NY).

Major Responsibilities

Awards Management

• Review, edit, and provide substantive feedback on grants reports prior to donor submission and submit reports in a timely manner, proactively engaging with country teams to assure the inputs and content of the donor reporting is of the highest quality;

• Engage and support in capacity and systems strengthening for country teams to ensure high quality and timely satisfaction of key donor compliance requirements, reporting, partnership matters, as well as adherence to IRC systems;

• Review sub-award proposal packages, sub-award agreements and modifications, ensuring compliance with donor requirements and IRC’s Partnership Excellence for Equality and Results System (PEERS);

• Assist RPO in the preparation and review of grant proposals/modifications and submissions, including collaborating with various departments to acquire signed approvals and helping to complete proposal packages;

• Assist RPO in monitoring routines

• Assist in maintaining the region’s awards filing system and various grant and regional support trackers;

• Support country teams in the management, review and approval of grant workflows

• Support onboarding of grants and partnerships staff to country programs;

• Support roll-out of IRC’s Project Cycle Meeting (PCM) guidance; and any new organizational process

• In partnership with the RPO, support country teams with accessing, interpreting and actioning U.S Government and UN compliance guidelines.

• Work with RPO and country office grants staff to ensure that grant opportunities on OTIS (internal web-based grants management system) are up to date

• Collaborate with other IRC departments as needed

Internal and External Communications

• Participate in monthly calls with country teams and regional meetings;

• Respond to day-to-day requests for information, and draft internal and external communications;

• Provide editing and writing support for country updates, factsheets, sitreps and other communications materials, as needed

Administrative Support

• Compile necessary documentation for and seek signatures for agreements, proposals, Power of Attorney requests; as well as any other documents needed signatures

• Develop and/or manage trackers and other documentation systems, including regional awards tracker, donor reporting, subawards, etc.

Other

• Participate in special projects as needed and as discussed with RPO;

• Travel to Latin America country offices to provide ad hoc support or to gap fill as needed.

Key Working Relationships:

Position Reports to: Regional Program Officer, Latin America

Position directly supervises: N/A

Indirect Reporting: N/A

Other Internal and/or external contacts: Regional Program Manager; Director Awards Management; Regional Grants Advisor(s) (UK and Berlin); Regional Grants Assistant (UK); Country Office Grants and Partnerships Coordinators, Managers, and Officers; NY Finance Department; IRC Award Management Unit; NY Crisis Response, Recovery & Development (CRRD) Department; Office of General Counsel.

Skills, Knowledge and Qualifications:

• Excellent interpersonal and communicative skills;

• Ability to effectively collaborate closely with people within and across departments in a multi-cultural environment;

• Strong teammate and an independent performer in a fast-paced environment;

• Strong administrative skills, and the ability to prioritize projects with attention to detail;

• Fluent in Spanish and proficiency in English, both spoken and written;

• Minimum 2 years related non-profit, grants management and/or administrative work experience; field experience (particularly in Latin America) a plus;

• Experience working in the Latin America region is desirable, particularly in one of the countries where IRC is currently operating: Colombia, Ecuador, El Salvador, Guatemala, Honduras, Mexico, Peru and Venezuela;

• Excellent writing and editing skills: the ability to draft and edit documents for internal and external audiences;

• Understanding of United States Government and UN donors and their requirements preferred;

• Ability and willingness to travel internationally;

• Good IT skills (Word, Outlook, Excel)

• Degree in a subject related to IRC’s work (International Relations, Refugee or Migration Studies, Development Studies, Public Policy Social Work, etc.) or equivalent work experience.

Working Environment: Standard office work environment; must be willing to travel to the region. This role may require working remotely full or part time and part time remote employees may be required to share workspace.

Standards of Professional Conduct: The IRC and IRC workers adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity, Equality, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances

IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law