Reporting Officer (Displacement Tracking Matrix (DTM))

  • Contract
  • Warsaw Poland
  • TBD USD / Year
  • Salary: TBD

International Organization for Migration

Position Title: Reporting Officer (Displacement Tracking Matrix (DTM))

Duty Station: Warsaw, Poland

Classification: Professional Staff, Grade UG

Type of Appointment: Special short-term ungraded, six months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 21 September 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.


Established in 1951, the International Organization for Migration (IOM) is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is committed to the principle that humane and orderly migration benefits migrants and society. As the leading international organization for migration, IOM acts with its partners in the international community to: assist in meeting the growing operational challenges of migration management; advance understanding of migration issues; encourage social and economic development through migration, and; uphold the human dignity and well-being of migrants.

IOM has been active in Poland since 2002 under an agreement with the Polish government and conducts various migration programs, including activities supporting the integration of male and female migrants into Polish society. IOM in Poland implements projects aimed at the private sector to promote ethical recruitment, respect for the rights of migrants and migrant women as well as the elimination of forced labour from value chains and the prevention of human trafficking.

Following the launch of military operations across Ukrainian territory on 24 February 2022, substantive flows and displacements across Ukraine and toward neighbouring countries have been reported countries in the following days. Poland has received the highest number of Ukrainians and Third Country Nationals (TCNs) from Ukraine.

In Poland, The Displacement Tracking Matrix (DTM) in Poland gathers and analyses data to disseminate critical multi-layered information on mobility, vulnerabilities, and needs of Ukrainians and TCNs, to enable decision makers and humanitarian actors to provide these populations with targeted assistance.

Under the overall supervision of the IOM Poland Emergency Coordinator and direct supervision of the Reporting Officer, the Reporting Officer (Displacement Tracking Matrix (DTM)) will be responsible for developing information products from DTM activities.

Core Functions / Responsibilities:

  1. Analyse the collected data on arrivals, exits and presence of Ukrainian and TCNs to, from and in Poland.
  2. Produce reports and other information outputs (eg. infographics, maps, charts and graphs) based on the collected data, including, analysis of the displacement patterns, needs and intentions of displaced population.
  3. Research, analyse, draft and format internal and external programme reports and documents.
  4. Support development of data collection methodologies, tools (eg. survey design) and processes as well as develop guidelines and standard operating procedures for data enumerators. Contribute to the methodological and technical aspects of DTM development and implementation activities.
  5. Train the data collectors on the specific questionnaire to ensure harmonized understanding of the formulated questions and options and ensure compatibility of the collected data.
  6. Ensure that the developed reports and info/products are in line with the Global DTMAnalytical, Knowledge and Output (AKO) unit to ensure all outputs are aligned with global DTM Standards.
  7. Liaise with relevant authorities, United Nations (UN) agencies, Non-Governmental Organisations (NGOs), think tanks, government authorities, and other stakeholders on issues relevant to the programme. Represent IOM at relevant meetings.
  8. Support the Information Management Officer in ensuring the dissemination and adaption as necessary of information management tools that meet partners’ and other humanitarian actors’ needs.
  9. Support the functions of the DTM programme within cluster/sectoral activities.
  10. Ensure adherence to IOM data protection principles regarding the collection, use, storage, disclosure and disposal of personal data.
  11. Perform such other duties as may be assigned.

Required Qualifications and Experience:


  • Master’s degree in Political or Social Science, Economics, Management, Law or a related field from an accredited academic institution with two years of relevant professional experience; or
  • University degree in the above fields with four years of relevant professional experience.


  • Experience in humanitarian emergencies;
  • Previous experience in reporting and data analysis, possibly in emergency contexts;
  • Experience in data collection, research, and report writing;
  • Experience working in international organizations and the humanitarian community;
  • Experience in relevant issues such as migration, displacement, and humanitarian assistance;
  • Numerical skills and experience in data analysis and data visualisation;
  • Experience writing technical requirements documents, translating/planning specifications to technical briefs for data capture/analysis, and compiling diverse data sets.


  • Strong computer background, including experience with relational databases, Microsoft applications, spreadsheets, and word processing. • Advance knowledge of Excel, Word, Adobe Suite.
  • Demonstrated understanding of different data collection methodologies
  • Excellent communication skills: capable to share ideas and explain results to all levels of the Organization and stakeholders.
  • Statistical analysis skills (STATA, SPSS, etc).


IOM’s official languages are English, French and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English is required (oral and written). Working knowledge of Polish, Russian or Ukrainian is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.


Accredited Universities are the ones listed in the UNESCO World Higher Education Database (

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

  • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators

  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators

  • Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
  • Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
  • Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link.

Competencies will be assessed during a competency-based interview.


Internationally recruited professional staff are required to be mobile. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

How to apply

Interested candidates are invited to submit their applications HERE, by 21 September 2022 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to:

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

Requisition: CFA 2022 45 Reporting Officer (Displacement Tracking Matrix (DTM)) (57742618) Released

Posting: Posting NC57742619 (57742619) Released

Closing date: 9/21/2022