Resources Management Officer (Regional Project)

Position Title: Resources Management Officer (Regional Project)

Duty Station: San Jose, Costa Rica

Classification: Professional Staff, Grade P2

Type of Appointment: Special short-term graded, nine months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 26 October 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

The IOM Western Hemisphere Program (WHP) funded by the United States Department of State, Bureau of Population, Refugees and Migration (PRM), seeks to strengthen the capacities of States in Central America, Mexico, and the Caribbean to manage migration in a humane and sustainable manner. The Program has four key outcome areas: migration management, partnerships, crisis and emergency response, and communication for development.

Under the direct supervision of the WHP Deputy Programme Manager, in coordination with the Senior Regional Resources Management Officer (SRRMO), the Resources Management Officer (Regional Project) will be responsible and accountable for supporting and coordinating the resources management functions, including Human Resources, procurement, accounting, budgeting, and financial reporting of the WHP, and supporting the Country Offices in the Region on the same matters.

Core Functions / Responsibilities:

1. Assist in supervising and monitoring the financial management of WHP activities including the oversight of financial expenditure, accountability and projectization of staff; and participate in the periodic financial analysis of the program as required.
2. Assist Country Offices where the WHP is implemented on matters related to IOM administrative issues and regulations with the view to increase their effectiveness and compliance, timely address identified potential shortcomings; prepare for verifications, monitoring visits, and audits.
3. In coordination with the WHP Deputy Program Manager, oversee the administrative and financial management for all activities of the WHP.
4. Oversee the budget control processes and the financial status of the WHP activities and inform and update the WHP management and the SRRMO accordingly for the way forward. Review regular financial reports, identify bottlenecks, and recommend action to resolve problems or correct errors, and highlight any unusual trends.
5. Participate in the development of effective monitoring mechanisms and tools to facilitate analysis, oversight, accountability, and senior management decision making.
6. Draft forecasts, interim and final financial reporting to donors and support the preparation of supporting documents in coordination with Country Offices.
7. Provide support to the WHP’s Regional Coordination throughout the programmes cycle to facilitate compliance with IOM’s policies and procedures, IOM financial and procurement regulations, accounting procedures, and donor regulations, starting from the process of preparing the budget proposal for regional activities and of reviewing the budget proposals prepared by each Country Office national activities.
8. Facilitate and support the recruitment and drafting of terms of references for staff and consultants under the WHP, in coordination with the supervisors, the WHP Regional Coordination and Human Resources Officer.
9. Closely coordinate with the relevant administrative, human resources, finance, and procurement logistics assistants of each Country Office involved in the WHP to facilitate adequate oversight, timely compliance, and harmonized reporting.
10. Oversee the logistical, financial, and administrative support related to regional activities and events organization.
11. Enhance and promote knowledge management and sharing of documents, reports, and guidelines that have bearing on matters related to the WHP; ensuring they are in compliance with IOM and Donor policies and procedures.
12. Attend coordination and governance meetings, provide updates and guidance on financial and administrative matters relating to the WHP.
13. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s Degree in Business Administration, Finance, Accounting, Management, or a related field from an accredited academic institution with two years of relevant professional experience; or,
• University degree in the above fields with four years of relevant professional experience.
• Professional certification as chartered accountant (CA) or certified public accountant (CPA).
• Chartered institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.

Experience

• Experience in financial management, accounting and budgeting;
• Experience in finance, accounting and other resources management services;
• Good knowledge of and experience in ERP system (especially PRISM/SAP);
• Experience in preparing clear and concise reports and analyzing data;
• Good communication and writing skills;
• Audit experience is a distinct advantage; and,
• Experience working on European Union (EU) and/or Department for International Development(DFID) projects is a distinct advantage.

Skills

• Sound and proven understanding of internal and international migration issues in the Region;
• Knowledge of IOM/United Nations (UN) regulations, policies and procedures;
• Knowledge of International Public-Sector Accounting Standards (IPSAS);
• Excellent writing, communication and negotiation skills;
• Strong interpersonal skills and ability to maintain trust and good working relationships with counterparts;
• Excellent ability to understand, develop and implement administrative and financial control procedures; and,
• Excellent ability to manage work teams.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (Arabic, Chinese, French, Russian, or Spanish).

For all applicants, fluency in English and Spanish is required (oral and written). Working knowledge of French is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country and who do not have prior experience outside the duty station’s country as staff member in the Professional category cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

How to apply

Interested candidates are invited to submit their applications HERE via PRISM, IOM e-Recruitment system, by 26 October 2022 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

Requisition: SVN 2022 278 Resources Management Officer (Regional Project) (P2) San José, Costa Rica (57790089) Released

Posting: Posting NC57790092 (57790092) Released