Senior Finance Manager

Reports to: Director Finance

Staff reporting to this post: Budget Specialists Coordinators, Reporting (FP &A) , Senior Officer, Reporting (FP & A) and budgeting

KEY AREAS OF ACCOUNTABILITY:

1. Point person for HPO Initiatives:

• Coordinate HR, budget, FC&C, and Awards departments for effective and efficient running of ER/CAM, leave accrual etc.
• Conduct test runs and trainings for master trainers
• To act as communication person between CO and key stakeholders at regional and centre for existing and upcoming HPO Initiatives.

2. Member I Donor /Internal Reporting:

• Maintain a donor I Member reporting calendar for all awards.
• Ensures timely and accurate reporting on awards and NAF in coordination with AMU and adherence to the donor required formats.
• Ensure reports are submitted to the finance director for approval three days before these are due date to AMU.
• Ensure that all the reports are reconciled with Agresso, and the ineligible costs are reclassed before submission of the report to AMU.
• Prepare analysis reports as required for by the CD, FD, and SMT.

3. Training I Capacity Building:

• Provide guidance on grant compliance issues to Program Managers, Logistic and Finance staff.
• Train budget holders/program managers regarding development of budget, monitoring tools and donor compliances issues, as needed

4. Budget Vs. Actual Analysis:

• Provide BvA reports to the relevant stakeholders including budget holders and arrange meeting with them to review the BvA report:
• Analyse the SoF wise BvA report on a monthly basis and obtain explanation from the respective budget holders for significant over or under spending
• Prepare explanations on the over and under spending and share with the regional office
• Attend monthly call with the ARO to explain the BvA results and other queries

5. Develop annual budget and (re)forecasts

• Circulate guidelines for annual budget, and (re)forecasts
• Ensure timely submission of Master Budget, including narratives, to Director Finance for review and submission to ARO.
• Meeting with the Budget Holders, if needed, to train them on how to prepare SoF wise phased budget
• Maintain the CAM calculator and shared cost to prepare new proposal budget
• Facilitate verification of salary information between the HR and Finance (payroll)
• Ensure timely receipt of the donor budget from the budget holders/ awards team
• Review individual SoF budget
• Work with awards team for compliance with budget timetable and pipelines submission
• Guide Budget Holders in reviewing the direct salaries to be included in the Master Budget
• Meetings with CD, DCD and other stakeholders to explain the master budget before finalization
• Work with FMS team for Master budget uploading and budget revision
• Working with budget holders on decentralization of budget

6. Develop donor I Member budget

• Actively engage with the Technical Advisors, Budget Holders, and Awards Team, in preparing the donor proposal budget
• Lead on the proposal budgets, amendments, modifications, cost/no-cost extensions
• Submit the proposed budget for review and approval of Finance Director at least one day before submission to the Awards Team
• Ensure accurate and up-to-date CAM calculators are in place.

7 . Create DEAs and Phased Budgets

• Work with the Budget Holders and Awards team to create appropriate DEAs for each SoF
• Prepare Phased budget for each SoF with the Budget Holder and develop SoF Loader for the same.

8 . Staff Costs and ODC Budgets

• Prepare monthly indicative employee-wise SoF-wise budget sheet in coordination with the reporting team.
• Advise staff on salary allocation and budget availability
• Analyze budget GAP for all Kabul and field staff plus other direct costs, on quarterly basis, as well as when required.

9. Training (10% FT LOE)

• Support Budget Holder, Finance and field staff with the information and training as needed
• Facilitate budget management training in CO.
• Carry out regular visits to SO and project sites
• Ensure key donors compliance checklist are available, provide orientation to BH and follow up implementation

10. Others – Under the directions from supervisor:

• Facilitate audit, and financial reviews,
• Ensure that audit recommendations are implemented as per donor rules and regulations
• Amend I update the Scheme of Delegation (SoD) upon start or end of any award.
• Prepare analysis reports as required for by the CD, FD, and SMT.
• Assist to develop, implement and review organizational funding scenario,
• Participate in internal and external meetings and report on grants management issues.
• Contribute to country strategy and operational planning and reporting
• To cover for any other position in the Director Finance team during leaves or high workload.
• Perform other Related Responsibilities as assigned by supervisor
• Ready to work to respond to any natural disaster or emergency situation anywhere in Afghanistan
• Prepare financial analysis and reports required by the management
• Facilitate audit, and financial reviews,
• Ensure that audit recommendations are implemented as per donor rules and regulations
• Participate in internal and external meetings and report on major issues.
• Contribute to country strategy and operational planning and reporting
• To cover for the Director Finance or the team during leaves or high workload.
• Ready to work to respond to any natural disaster or emergency situation anywhere in Afghanistan