Save the Children
Reports to: Director Finance
Staff reporting to this post: Budget Specialists Coordinators, Reporting (FP &A) , Senior Officer, Reporting (FP & A) and budgeting
KEY AREAS OF ACCOUNTABILITY:
1. Point person for HPO Initiatives:
- Coordinate HR, budget, FC&C, and Awards departments for effective and efficient running of ER/CAM, leave accrual etc.
- Conduct test runs and trainings for master trainers
- To act as communication person between CO and key stakeholders at regional and centre for existing and upcoming HPO Initiatives.
2. Member I Donor /Internal Reporting:
- Maintain a donor I Member reporting calendar for all awards.
- Ensures timely and accurate reporting on awards and NAF in coordination with AMU and adherence to the donor required formats.
- Ensure reports are submitted to the finance director for approval three days before these are due date to AMU.
- Ensure that all the reports are reconciled with Agresso, and the ineligible costs are reclassed before submission of the report to AMU.
- Prepare analysis reports as required for by the CD, FD, and SMT.
3. Training I Capacity Building:
- Provide guidance on grant compliance issues to Program Managers, Logistic and Finance staff.
- Train budget holders/program managers regarding development of budget, monitoring tools and donor compliances issues, as needed
4. Budget Vs. Actual Analysis:
- Provide BvA reports to the relevant stakeholders including budget holders and arrange meeting with them to review the BvA report:
- Analyse the SoF wise BvA report on a monthly basis and obtain explanation from the respective budget holders for significant over or under spending
- Prepare explanations on the over and under spending and share with the regional office
- Attend monthly call with the ARO to explain the BvA results and other queries
5. Develop annual budget and (re)forecasts
- Circulate guidelines for annual budget, and (re)forecasts
- Ensure timely submission of Master Budget, including narratives, to Director Finance for review and submission to ARO.
- Meeting with the Budget Holders, if needed, to train them on how to prepare SoF wise phased budget
- Maintain the CAM calculator and shared cost to prepare new proposal budget
- Facilitate verification of salary information between the HR and Finance (payroll)
- Ensure timely receipt of the donor budget from the budget holders/ awards team
- Review individual SoF budget
- Work with awards team for compliance with budget timetable and pipelines submission
- Guide Budget Holders in reviewing the direct salaries to be included in the Master Budget
- Meetings with CD, DCD and other stakeholders to explain the master budget before finalization
- Work with FMS team for Master budget uploading and budget revision
- Working with budget holders on decentralization of budget
6. Develop donor I Member budget
- Actively engage with the Technical Advisors, Budget Holders, and Awards Team, in preparing the donor proposal budget
- Lead on the proposal budgets, amendments, modifications, cost/no-cost extensions
- Submit the proposed budget for review and approval of Finance Director at least one day before submission to the Awards Team
- Ensure accurate and up-to-date CAM calculators are in place.
7 . Create DEAs and Phased Budgets
- Work with the Budget Holders and Awards team to create appropriate DEAs for each SoF
- Prepare Phased budget for each SoF with the Budget Holder and develop SoF Loader for the same.
8 . Staff Costs and ODC Budgets
- Prepare monthly indicative employee-wise SoF-wise budget sheet in coordination with the reporting team.
- Advise staff on salary allocation and budget availability
- Analyze budget GAP for all Kabul and field staff plus other direct costs, on quarterly basis, as well as when required.
9. Training (10% FT LOE)
- Support Budget Holder, Finance and field staff with the information and training as needed
- Facilitate budget management training in CO.
- Carry out regular visits to SO and project sites
- Ensure key donors compliance checklist are available, provide orientation to BH and follow up implementation
10. Others – Under the directions from supervisor:
- Facilitate audit, and financial reviews,
- Ensure that audit recommendations are implemented as per donor rules and regulations
- Amend I update the Scheme of Delegation (SoD) upon start or end of any award.
- Prepare analysis reports as required for by the CD, FD, and SMT.
- Assist to develop, implement and review organizational funding scenario,
- Participate in internal and external meetings and report on grants management issues.
- Contribute to country strategy and operational planning and reporting
- To cover for any other position in the Director Finance team during leaves or high workload.
- Perform other Related Responsibilities as assigned by supervisor
- Ready to work to respond to any natural disaster or emergency situation anywhere in Afghanistan
- Prepare financial analysis and reports required by the management
- Facilitate audit, and financial reviews,
- Ensure that audit recommendations are implemented as per donor rules and regulations
- Participate in internal and external meetings and report on major issues.
- Contribute to country strategy and operational planning and reporting
- To cover for the Director Finance or the team during leaves or high workload.
- Ready to work to respond to any natural disaster or emergency situation anywhere in Afghanistan
How to apply
Please follow this link to apply: https://www.aplitrak.com/?adid=YS50YW1iYS41MjU4NC4xMjE4NUBzYXZldGhlY2hpbGRyZW5hby5hcGxpdHJhay5jb20
Closing date: 5-Oct-22