SRO Logistics Technical Officer (National Position)

Applicants are only considered if holding a Jordanian Nationality & if applying on Webcruiter using this link:
https://23109900.webcruiter.no/Main/Recruit/Public/4598146872?link_source_id=0

NRC currently has more than 2,000 staff in the Middle East region assisting people displaced by conflict in Syria. As a leading humanitarian organization, we support displaced persons by implementing programs across the Shelter, Education, Food Security, Information Counseling and Legal Assistance (ICLA) and Water, Sanitation and Hygiene (WASH) sectors with strong protection and resilience focus integrated into our programs. In the Middle East, NRC has over 3000 staff dedicated to assisting people affected by the conflict in Jordan, Syria, Lebanon, Iraq, and Palestine. Its humanitarian interventions are based upon its programming expertise in the Core Competencies of Shelter, Education, Water and Sanitation Hygiene, Food Security, along with Information Counselling and Legal Assistance (ICLA) to forcibly displaced people. The Syrian Crisis is well into its eight-year, but the level and intensity of conflict in the country remain high. Humanitarian and protection need continue to grow inside of Syria as a result of the ongoing conflict and consequent complex emergency situation in which displacement is both massive and widespread.

The purpose of a Logistics Technical Officer position is to contribute with specific technical competences to the logistics function. The post holder will be responsible for all procurement activities for the Area Office.

Generic responsibilities

1. Ensure compliance with NRC policies, guidelines and standards
2. Ensure compliance with logistics function strategy, tools, handbooks, guidelines and standards
3. Specific technical responsibility for implementation of the logistics function
4. Specific technical responsibility for the quality control and monitoring of logistics function activities
5. Provide specific technical support and capacity building towards logistics staff
6. Provide specific technical analysis and feedback to NRC representatives in coordination forums
7. Monitor the progress of team activities and ensure they are implemented according to standards
8. Implement complex systems and procedures in line with NRC policies, SOP’s and handbooks
9. Assess, promote and document ideas for technical improvement and further program development options

Specific responsibilities

1. Manages the set up and maintenance of all procurement filing, electronic and hardcopy, and ensures that files are complete, correct and include all relevant documentation to meet audit requirements
2. Ensures all local procurement procedures in NRC Office are effectively followed in compliance with the NRC logistics Handbook, SRO SOPs and relevant donor guidelines
3. Identification of suitable and reliable suppliers, vendors, providers and contractors of goods, works and services in support of program implementation in accordance with NRC logistics guidelines. Registering of suppliers in the supplier database
4. Preparation of Tender Documents and support with Tender Evaluations – key focus on documenting Tender evaluation decision making
5. Review procurement plans for all grants and consolidate these regularly into a country procurement plan
6. Training of logistics and non-logistics staff NRC procurement processes, procedures and policies – particularly on the correct use of NRC online UNIT4 procurement module
7. Prepares and submits daily / weekly / monthly logistics reports as required, including PR Tracker, Contract Follow-Up, Procurement Plans, Vendor Database & Waiver Registry
8. Collection of price list surveys and leading on market reviews where appropriate
9. Set up and management of Framework Agreements for the Area Office and maintenance of a Framework Agreement price list that is shared regularly with colleagues from other departments
10. Any other specialized logistics assistance as directed by line management
11. Provide the support in Assets and Inventory management, tracking and counting
12. Provide the support in “Implementing Partners” management and reviewing financial reports

Generic professional competencies

1. Experience working within a procurement function in a humanitarian/ recovery context
2. Previous experience working in complex and volatile contexts
3. Minimum of 3 years of relevant procurement expertise
4. Documented results related to the position’s responsibilities
5. Fluency in English, both written and verbal
   Context/specific skills, knowledge and experience
6. Excellent attention to detail and good writing ability
7. Bachelor’s degree in a relevant field
8. Very good computer skills in Microsoft Office (MS Excel, Word, and Outlook)
9. Strong communication and interpersonal skills
10. Strong organizational and team work skills with good cultural awareness and sensitivity
11. Highly approachable, trustworthy and confidential
12. Good diplomacy and negotiating skills
13. Knowledge of procedures on donor procurement
14. Ability to understand and implement organisational and donor policies
15. Ability to manage and prioritize a varied workload in a rapidly changing work environment

Behavioural competencies

1. Planning and delivering results
2. Working with people
3. Communicating with impact and respect
4. Handling insecure environments
5. Managing resources to optimize results

We can offer
-Candidates are encouraged to apply early, as applications may be screened prior to the vacancy deadline
-Contract period: till 30 June 2023 renewable subjected to availability of funds
-Duty Station: This position will be based in the NRC office in Amman
-Salary/benefits: According to NRC’s salary scale and terms and conditions
-For more information, please see the Job Description.
-Application deadline: 3 January 2023.