Ukraine : CCCM Technical Coordinator – Lviv

Fixed term | 12 months | ASAP

ACTED

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.

We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard-to-reach areas. With a team of 5,900 national staff and 400 international staff, ACTED is active in 38 countries and implements more than 500 projects a year, reaching over 20 million beneficiaries.

ACTED Whole of Ukraine

ACTED started its operations in Eastern Ukraine in 2015 to provide support to vulnerable people affected by the conflict that began in 2014. In 2022, as refugees are fleeing clashes across Ukraine triggered by military operations, ACTED is now extending its activities to deliver critical assistance to displaced persons in the main hosting regions and to support self-help and local organizations groups that have spontaneously formed. As the number of civilian casualties continues to grow and damage to critical infrastructure increases, ACTED is scaling-up its humanitarian assistance to help ensure those in transit, internally displaced or remaining in hotspots receive the basic support they need, including cash assistance, water, food and hot meals, blankets, hygiene supplies and access to mobile heating points. Finally, ACTED is also taking part in the ongoing efforts to provide humanitarian assistance to refugees in the neighbouring countries of Poland, Romania and Moldavia where 3 humanitarian response teams have been deployed.

You will be in charge of

Camp Coordination and Management

Planning and Strategy Development

Ensure collaboration with the relevant CCCM actors in the planning, development of sites, ensuring that site designs support protection and assistance of men, women, boys and girls

Ensure regular site needs assessment and gap analysis are conducted with all CCCM stakeholders in the camps

Map and track “who is doing what, where, when”

Map out the operational requirements for the response within displacement sites, and identify and establish (where necessary) standards and guidelines that facilitate interoperability to ensure that activities are carried out

Develop and update agreed response strategies for the camps, including “exit”/transition strategy for site closures and action plans for the cluster and ensuring that these are adequately reflected in overall country strategies, such as the Consolidated Appeal Process

Support Camp Managers to conduct contingency planning based on worst-case and most likely scenarios in terms of population movements

Support the development and maintenance of a coherent CCCM strategy across the camps.

Technical CCCM Leadership

Promote harmonization of approaches and methodologies across the different camp sites by developing and monitoring use of common tools (in close coordination with the CCCM Cluster), as well as creating opportunities for experience sharing and Learning

Adapt relevant policies, guidelines and technical standards to the context of the crisi

Ensure that the responses is in line with existing policy guidance, technical standards and relevant government human rights legal obligations

Provide technical support and capacity building to Camp Managers and other CCCM staff on a regular basis

Disseminate CCCM tools, research, best practices and lessons learned internally and externally through publications, networks, working groups, events, and conferences

Brief Camp Managers about main CCCM issues, and updating them on a regular basis;

Protection

Facilitate the provision of security and law enforcement by the national/local authorities and other relevant actors such as civilian police components of peacekeeping missions, as well as through the establishment of site watch teams (if necessary in cooperation with the national sector lead for protection) in the camps

Organize and facilitate the participation of the affected population in site governance and community mobilization, with particular emphasis on women’s decision-making role and on persons with specific needs (such as the elderly and the physically-challenged);

National/local authorities, State institutions, local civil society and other relevant actors

Establish appropriate links with national and local authorities, State institutions, local civil society and other relevant actors (e.g. peacekeeping forces) to maintain appropriate coordination and information exchange with them

Promote the capacity building of relevant authorities, where deemed necessary;

Coordination

Establish appropriate links with national and local authorities, State institutions, local civil society and other relevant actors (e.g. peacekeeping forces) to maintain appropriate coordination and information exchange with them

Promote the capacity building of relevant authorities, where deemed necessary.

Administrative and Operational Management of CCCM Project Implementation

Finance

Review the BFU(s) to avoid under/over spending

Ensure accurate budget forecasting and expense planning

Logistics

Contribute to the development of project procurement plans

Contribute to quality checks and procurement committees to finalizea suppliers’ selection according to applicable scenario

Ensure timely procurement and adherence to rules of origin and nationality

Administration/HR

Participate in the transparent and timely recruitment of project staff (developing organigrams, ToRs, elaborating recruitment tests)

Proactively support Camp Managers and Area Coordinators to adapt the project staffing structure to needs and funding

Ensure regular performance appraisal and career management of project teams

Ensure a positive working environment and good team dynamics

Manage interpersonal conflicts

Ensure capacity building among project staff

Transparency/Compliance

Ensure project records and documents (FLAT files, beneficiary lists, donation certificates, attendance sheets etc.) are adequately prepared, compiled and filed according to ACTED procedures

Ensure staff awareness and respect of ACTED’s code of conduct and FLATS procedures

Security

Together with the Security focal points, assess risks in the areas of project implementation and develop context specific MOSS and SOPs

Ensure that project teams are aware of security threats and follow ACTED security policies, MOSS and SOPs accordingly

Implementing Partners (if any)

Support the FLATS team and Camp Managers to ensure adherence to ACTED’s policies and procedure, arranging training and induction as required

Ensure that all budgetary issues between ACTED and partners are addressed and that mutually beneficial solutions are agreed upon in a timely manner

In collaboration with the FLATS team, review due diligence of partners or conduct new due diligence and develop appropriate time bound organizational development work plans

Oversee the development of capacity building framework and action plans with full participation of partners

Ensure partners provide all project documents required by ACTED and its donors in a timely manner and according to ACTED standards.

Expected skills and qualifications

Required qualifications and technical competencies

Experience of Camp Coordination / Camp Management

Experience working in a volatile environment

Demonstrated ability to manage a team

Strong analytical capacity

Significant experience in finance and logistics

Computer knowledge is a must (Excel, Word …etc.).

Ability to work under stressful conditions

Conditions

• Salary defined by the ACTED salary grid depending on education level, expertise, security level and experience
• Living allowance of 300 USD
• Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract lenght and country of assignement)
• Flight tickets in and out + Visa taken in charge by ACTED
• Provision of medical and repatriation insurances