Ukraine : Country Finance Manager – Kyiv

Fixed term | 12 Months | ASAP

ACTED

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.

We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard-to-reach areas. With a team of 5,900 national staff and 400 international staff, ACTED is active in 38 countries and implements more than 500 projects a year, reaching over 20 million beneficiaries.

ACTED Ukraine

ACTED started its operations in Eastern Ukraine in 2015 to provide support to vulnerable people affected by the conflict that began in 2014. In 2022, as refugees are fleeing clashes across Ukraine triggered by military operations, ACTED is now extending its activities to deliver critical assistance to displaced persons in the main hosting regions and to support self-help and local organizations groups that have spontaneously formed. As the number of civilian casualties continues to grow and damage to critical infrastructure increases, ACTED is scaling-up its humanitarian assistance to help ensure those in transit, internally displaced or remaining in hotspots receive the basic support they need, including cash assistance, water, food and hot meals, blankets, hygiene supplies and access to mobile heating points. Finally, ACTED is also taking part in the ongoing efforts to provide humanitarian assistance to refugees in the neighbouring countries of Poland, Romania and Moldavia where 3 humanitarian response teams have been deployed.

You will be in charge of

The Country Finance Manager (CFM) is a key member of the Management Team at country level. He/she will be responsible for ACTED financial management in-country under the authority of the Country Director and Finance & Administrative Director in HQ. The CFM ensures that national legislation is adhered to, and that ACTED’s financial standards are applied in terms of accounting, financial control systems, internal / external reporting processes, in order to ensure an efficient use of resources. He/She leads, provides technical support and capacity building to the country finance and administrative staff. The CFM shall alert the Country Director and Finance Director in case some major problems arise with a potential financial impact on the mission.

Main duties

Accounting and treasury Management

• Accounting management – supervise the accounting cycle for the mission
• Treasury management – ensure a controlled and smooth cash management

Commitment of expenditures, budget control, & Financial Management

• Commitment of expenditure – guaranty budget availability and compliance to ACTED and donor’s procedures before releasing payments
• Project budget follow-up, mission’s cost control, internal & external audits – anticipate and mitigate financial risks ensuring operations are run in a compliant and cost-efficient manner

Project financial cycle management

• Develop project budgets and reports – ensure the financial feasibility of projects, respecting ACTED and donors’ rules and deadlines

HR managements

• Payroll management
• Develop/update organizational charts and allocation forecast in line with financial resources, programme and FLATS departments needs.
• Control monthly internal HR reporting
• Ensure compliance with ACTED HR procedures/policies and national legislation.
• Control compliance with immigration requirements for international staffing.
• Define national recruitment strategy with CD and Country HR manager.

Team leadership & other tasks

• Manage the team: definition of ToRs, recruitment, appraisal, training, internal mobility
• Promote strong & structured articulations with all ACTED teams
• Plan field missions
• Perform any other related activities as assigned by immediate supervisor.

Expected skills and qualifications

• Msc in Finance, Audit, Business Management, Economics or equivalent;
• 3+ years of solid experience in financial & budget management;
• Excellent financial and analytical skills;
• Excellent communication and drafting skills for effective reporting on programme financial performance;
• Ability to manage a financial team and demonstrate leadership;
• Ability to monitor and evaluate financial skills of teams through capacity-building efforts;
• Ability to undertake serious responsibilities and to manage stress efficiently;
• Ability to operate in a cross-cultural environment requiring flexibility;
• Prior knowledge of the region an asset.

Conditions

• Salary between 3200 and 3400€ monthly (before income tax), depending on the level of education, security level, etc as well as a monthly living allowance of $300
• Accommodation and food provided in ACTED guesthouse
• Pension, health insurance, life insurance and repatriation assistance (& unemployment insurance for EU citizens)
• Flight tickets every 6 months & visa fees covered
• Contribution to the luggage transportation: up to 100 kgs, depending on the length of the contract
• R&R every 3 months, flight tickets covered up to $500 and allowance of $200
• Annual leave of 25 to 43 days per year
• One week pre-departure training in ACTED HQ, including a 3-days in situ security training
• Tax advice (free 30-minute call with a tax consultant)
• Psychological assistance