ICT Support & Administration Services Assistant

CTG Overview

• CTG staff and support humanitarian projects in fragile and conflict-affected countries around the world, providing a rapid and cost-effective service for development and humanitarian missions. With past performance in 17 countries – from the Middle East, Africa, Europe, and Asia, we have placed more than 20,000 staff all over the world since operations began in 2006.
• CTG recruits, deploys and manages the right people with the right skills to implement humanitarian and development projects, from cleaners to obstetricians, and mechanics to infection specialists, we’re skilled in emergency response to crises such as the Ebola outbreak in West Africa. Key to successful project delivery is the ability to mobilise at speed; CTG can source and deploy anyone, anywhere, in less than 2 weeks and have done so in 48 hours on a number of occasions.
• Through our efficient and agile HR, logistical and operational services, CTG saves multilateral organisations time and money. We handle all our clients’ HR related issues, so they are free to focus on their core services.
• Visit www.ctg.org to find out more

Overview of Position

• CTG is looking for qualified staff as per TOR below

Role Objectives

• Assist in the preparation of budget proposals, cost estimates & supporting documents.
• Extract information & generate expenditure reports & budget performance reports.
• Provide a wide range of administrative & office management support including travel arrangements, ordering office supplies, maintaining attendance records & drafting email.
• Oversee incoming & outgoing mail, review & bring priority items to the attention of the CCITS.
• Secure appropriate signatures on administrative & other correspondence.
• Arrange meetings & appointments.
• Provide secretarial & logistical assistance for meetings & presentations.
• Support the CCITS by preparing slides & subject files, gathering relevant documentation & other materials & background information.
• Initiate & process requests for temporary job opening & job requisition.

Project Reporting

• Report to the line manager

Key Competencies

• High School Diploma / Associate’s Degree or relevant certification is a plus.
• Minimal 5 year experience in administrative support.
• Experience in accounting, budgeting an preparing reports.
• Ability to provide a professional interface with the user community.
• Good interpersonal skills.
• Attention to detail.
• Proven ability to work under pressure.
• Ability to work outside normal working hours if required.
• Knowledge of office management systems & procedures.
• Proficiency in MS Office.

Team Management

• This role has no team management responsibility

Further Information

• Qualified female candidate are encourage to apply