WoS Award and Partnership Manager

Position: WoS Award and Partnership Manager

Location: Amman with frequent travel to the field

Reports to: WoS Deputy Country Director Program Implementation

Direct Reports: NA

Duration: 12 months (renewable).

Critical interface: Hub Team Leaders, Grant and Reporting Manager.

About Relief International.

Relief International (RI) is a leading nonprofit organization working in 16 countries to relieve poverty, ensure well-being and advance dignity. We specialize in fragile settings, responding to natural disasters, humanitarian crises and chronic poverty.

Relief International combines humanitarian and development approaches to provide immediate services while laying the groundwork for long-term impact. Our signature approach — which we call the RI Way—emphasizes local participation, an integration of services, strategic partnerships and a focus on civic skills. In this way, we empower communities to find, design and implement the solutions that work best for them.

Relief International includes the four members of the RI Alliance in the USA, UK, France, and Belgium. Under our alliance agreement, we operate under a single, shared management structure with one CEO and one Board of Directors.

About our Programs

RI is active in 16 countries around the world, including some of the most fragile: Afghanistan, Bangladesh, Iran, Iraq, Jordan, Lebanon, Myanmar, Pakistan, Philippines, Somalia, South Sudan, Sudan, Syria, Turkey, and Yemen. Often, RI is the only organization providing assistance to highly vulnerable communities.

·RI employs 7,000+ staff and auxiliary workers

·97% of staff are in-country nationals

·We only have some 90 ex-pat staff out of 7,000+

·RI spent $125 million in 2019 on our programs.

RI invests in four broad program sectors: Economic Opportunity, Education, Health, and Water, Sanitation and Hygiene (WASH). We design our programs to incorporate The RI Way: local participation, integrated programming, the development of civic skills, and partnerships including with local NGOs, governments, and the private sector.

RI supports solutions that reinforce and improve upon existing in-country systems. Where such systems do not exist or are chronically underperforming, RI’s crisis response lays the foundation for long-term, sustainable change.

Position Summary:

The Awards and Partnership Manager is involved in grants information management and grants management capacity-building efforts. The Awards and Partnership Manager also supports programmatic and budgetary monitoring, compliance with donors and internal RI rules and regulations. The Awards and Partnership Manager reports to the WoS Deputy Country Director Program Implementation (DCD-PI) based in Amman and he/she will work closely with the Amman-based technical advisors/focal points for programs and support functions and with the hub-based cross border program teams.

ESSENTIAL RESPONSIBILITIES AND DUTIES

Grants and Compliance

·In coordination with the regional Awards Manager/Sr.Officer, provide guidance to the country office on donor regulations at key phases of the award cycle:

·During project development, work with the Grants and Report Writing Manager, technical advisors/focal points for programs and support functions and DCD PI) to ensure the prepared package (including budget) are in compliance with donor grant requirements.

·At the project opening stage, ensure shared understanding of award obligations and requirements is communicated to the relevant focal points at both the hubs and Amman-based program and support focal points, this includes setting up deliverables, donor’s engagement (i.e reporting schedule and special/requirements), payments schedule, etc.

·During implementation, reviews donor compliance including allowable costs, flexibility within budget, advise on procurement from donor compliance perspective in coordination with the operations team.

·Support in drafting various requests to donors such as reprogramming of activities, requests for assets procurement, loss reports. etc.

·Follow up on the award closeout for compliance, including audit readiness, disposition plan, and other donor requirements.

·In coordination with the hubs grants/partnership focal points, hub leadership and Amman-based technical focal points and advisors, follow up on the implementation of Audit recommendations.

·In coordination with the Grants focal points in the hub and Amman based technical focal points, organize and lead the Grant Opening and Closing meetings, as well as monthly/regular Grants Review Meetings which include representation from all units of the hub and Amman-based focal points (finance, programs, operations, security, MEL, HR and senior leadership of the hub and Amman based DCD-PI) and ensure proper documentation of minutes of meetings and action points for follow up on issues raised.

·Lead the process of updating and reviewing the monthly country portfolio and regular awards monitoring and oversight ensuring compliance to RI and donor requirements.

·Monitor and coordinate the use of grants management tools such as BVAs, procurement planning, recruitment planning and activity plans amongst program teams to ensure accurate tracking of implementation and timely alerts to potential challenges/obstacles.

·In coordination with the hubs focal points, Amman-based technical focal points for programs and support, and regional program/award focal points, lead on the preparation of award modifications and amendments.

·In coordination with RI regional office and HQ, monitor implementation of programs to ensure they are in accordance with donor and RI’s internal requirements.

·Leads the filing system for all grants management files in box folders/future filing systems, and in coordination with Grants/partnership Coordinators of the hubs, maintain and update an online and offline record of RI Syria’s grant portfolio for audit compliance.

·Maintain the country Awards Matrix up to date and share it with Award Management Unit on a monthly basis.

·Support CO Finance lead in facilitating different donors spot-check and verification missions, review management response and advise on donor special languages and precautions to mitigate potential risks.

Partnership Management

·Contribute to the process of reviewing/revising partnership manual for RI Syria.

·Lead and coordinate the Enhanced Due Diligence process for partnership using RI-developed tools and processes.

·In coordination with the hubs’ leadership, Amman-based technical advisors and focal points for programs and support, lead the process of Organizational Capacity Assessment (OCA) and Due Diligence (DD) for partners, and drafting/reviewing of sub-award agreements, modifications, and other contractual documents.

Training and capacity building

·Offer training and capacity building (remotely and in person through field visits) to grants/partnership focal points in the hubs on all grants management tools.

·Offer training and capacity building (remotely and in person through field visits) of all staff on RI award/grant management tools/forms.

·Conduct regular capacity building sessions on donor compliance

·Ensure that all staff are aware of and integrate the RI program framework into all programs.

Information management

·Distribute and share with all RI staff copies of all grant-related post award documentation (modified proposal package and budgets, donor approval on notifications and changes, templates, and tools, etc.) related to their specific programs. Ensure comprehensive grant files are maintained up to date and are available for use.

·Distribute and share donor and RI regulations-existing and new as they become available

Safeguarding

• Uphold and promote RI’s commitment to ensuring the safeguarding and safety of the vulnerable communities we serve.
• Consistent with RI’s safeguarding and protection policies, ensure all people who come into contact with Relief International are as safe as possible

QUALIFICATIONS & REQUIREMENTS

This position demands a dynamic individual with a demonstrated ability to achieve results in a demanding and fast paced environment. Female candidates are highly encouraged to applied.

Key desirable qualifications :

• A degree in relevant field and/or;
• At least 5 years of work experience in relief or development programs, with focus on grants management and donor compliance functions
• Demonstrated ability to work under deadline pressure.
• Working knowledge of budget development and management
• Experience working in a multi-cultural setting
• Competence with Windows, Microsoft Office
• Ability to work in unstable security environments
• Previous experience and knowledge on donors regulations with focus on USAID/BHA, UNOCHA, FCDO and ECHO.
• Fluent written and spoken English required.

Desirable:

• Previous experience of working on Syria Response/ Middle East highly desirable
• Experience working in consortium is highly desirable.
• Arabic language skills

Key competencies :

• Adaptable and flexible

• Strategic thinking

• Strong writing and analytical skills

• Solution oriented and positive thinking

• Solid organizational and planning skills

• Self-critic, curious and eager to develop further professionally

• Communicate with impact and respect

Diversity, Equity & Inclusion

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.

We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.

Equal Employment Opportunity

Relief International is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.

We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics

Relief International (RI) is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to RI’s Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct e-learning courses upon hire and on an annual basis.

RI Values:

We uphold the Humanitarian Principles: humanity, neutrality, impartiality and operational independence. We affirmatively engage the most vulnerable communities.

We value:

• Inclusiveness
• Transparency and accountability
• Agility and innovation
• Collaboration
• Sustainability

How to apply

Please apply via the following link:

https://phg.tbe.taleo.net/phg01/ats/requisitions/RequisitionView.jsp?act=show&id=1879