Logistics Assistant

Position Name: Logistics Assistant

Employment Regime: Seconded/Contracted

Post Category for Contracted: Mission Support – Assistant Level

Ref. Number: SOM-167

Location: Garowe/Bossaso

Availability: ASAP

Component/Department/Unit: Operations Department/Field Office Garowe/Support Office

Security Clearance Level: EU CONFIDENTIAL

Open to Contributing Third States: No

1. Reporting Line:

The Logistics Assistant reports to the Head of Field Office Garowe.

2. Main Tasks and Responsibilities:

 To coordinate all aspects of logistical and supply needs such as, the acquisition, distribution allocation of logistical resources;

 To provide supply chain management solutions, transportation and coordination/management of aspects related to customs clearance procedures;

 To monitor supplies of materials and products to ensure Mission members have access to required items;

 To assist in the development and maintenance of the assets inventory;

 To maintain records of the quantity, type, and value of assets and supplies;

 To prepare reports, such as inventory balance, price lists, shortages and vehicle status;

 To prepare a list of depleted items and recommends survey of defective or unusable items;

 To forecast future stock needs;

 To assist in prioritizing and coordinating the logistical activities in the area of competence;

 To collect, file and forward, draft technical reports and implement operating instructions,

guidelines and procedures regarding provision of assets and supplies;

 To provide logistical support regarding computers, vehicles, furniture, telecommunications etc.;

 To barcode equipment and maintain barcode databases;

 To replace the Financial and Administration Officer and CIS assistant as requested;

 To be willing to work in other Mission locations with a short notice;

 To be responsible for the technical condition, repair and maintenance of the vehicles allocated to the Field Office;

 To participate in the procurement procedures, market surveys and contract management as requested;

 To assist the General Support Section in prioritising the logistical activities in his/her area of competence.

3. General Tasks and Responsibilities:

 To identify and report on lessons learned and best practices within the respective area of responsibility;

 To contribute and ensure timely reporting on activities within the respective area of responsibility;

 To take account of gender equality and human rights aspects in the execution of tasks;

 To undertake any other related tasks as requested by the Line Manager(s).

4. Essential Qualifications and Experience:

 Successful completion of a minimum level of secondary education attested by a diploma giving access to post-secondary education and/or professional technical/mechanical trade and/or technical engineering such as a qualified technical trade and attested by a diploma; AND

 A minimum of 3 years of professional experience, after having fulfilled the education requirements.

5. Essential Knowledge, Skills and Abilities:

 Ability to keep accurate and up-to-date records.

 Driving Licence category C1.

6. Desirable Qualifications and Experience:

 Administrative experience;

 Training in logistics, asset management and transport management or any other related courses;

 Knowledge of current technologies used for Logistics, Supply Chain Management, Asset Management, Inventories, Enterprise Resource Planning (ERP) System etc.;

 International experience, particularly in crisis areas, with multinational and international organisations.

7. Desirable Knowledge, Skills and Abilities:

 Logical analytical approach to solving problems using sound judgment and decision-making methodologies;

 Knowledge of the administrative and financial procedures related to logistics activities;

 Good command of spoken and written English including vehicle and logistics related vocabulary;

 Good report writing skills.

How to apply

Details on current vacancies and application form: https://www.eeas.europa.eu/eucap-somalia/2-2022-call-contributions-european-union-capacity-building-mission-somalia-eucap_en

Details on working in a EU CSDP mission: https://www.eeas.europa.eu/eeas/working-csdp-mission-general-conditions_en