European Union Capacity Building Mission in Somalia
Position Name: Logistics Assistant
Employment Regime: Seconded/Contracted
Post Category for Contracted: Mission Support – Assistant Level
Ref. Number: SOM-167
Component/Department/Unit: Operations Department/Field Office Garowe/Support Office
Security Clearance Level: EU CONFIDENTIAL
Open to Contributing Third States: No
1. Reporting Line:
The Logistics Assistant reports to the Head of Field Office Garowe.
2. Main Tasks and Responsibilities:
To coordinate all aspects of logistical and supply needs such as, the acquisition, distribution allocation of logistical resources;
To provide supply chain management solutions, transportation and coordination/management of aspects related to customs clearance procedures;
To monitor supplies of materials and products to ensure Mission members have access to required items;
To assist in the development and maintenance of the assets inventory;
To maintain records of the quantity, type, and value of assets and supplies;
To prepare reports, such as inventory balance, price lists, shortages and vehicle status;
To prepare a list of depleted items and recommends survey of defective or unusable items;
To forecast future stock needs;
To assist in prioritizing and coordinating the logistical activities in the area of competence;
To collect, file and forward, draft technical reports and implement operating instructions,
guidelines and procedures regarding provision of assets and supplies;
To provide logistical support regarding computers, vehicles, furniture, telecommunications etc.;
To barcode equipment and maintain barcode databases;
To replace the Financial and Administration Officer and CIS assistant as requested;
To be willing to work in other Mission locations with a short notice;
To be responsible for the technical condition, repair and maintenance of the vehicles allocated to the Field Office;
To participate in the procurement procedures, market surveys and contract management as requested;
To assist the General Support Section in prioritising the logistical activities in his/her area of competence.
3. General Tasks and Responsibilities:
To identify and report on lessons learned and best practices within the respective area of responsibility;
To contribute and ensure timely reporting on activities within the respective area of responsibility;
To take account of gender equality and human rights aspects in the execution of tasks;
To undertake any other related tasks as requested by the Line Manager(s).
4. Essential Qualifications and Experience:
Successful completion of a minimum level of secondary education attested by a diploma giving access to post-secondary education and/or professional technical/mechanical trade and/or technical engineering such as a qualified technical trade and attested by a diploma; AND
A minimum of 3 years of professional experience, after having fulfilled the education requirements.
5. Essential Knowledge, Skills and Abilities:
Ability to keep accurate and up-to-date records.
Driving Licence category C1.
6. Desirable Qualifications and Experience:
Training in logistics, asset management and transport management or any other related courses;
Knowledge of current technologies used for Logistics, Supply Chain Management, Asset Management, Inventories, Enterprise Resource Planning (ERP) System etc.;
International experience, particularly in crisis areas, with multinational and international organisations.
7. Desirable Knowledge, Skills and Abilities:
Logical analytical approach to solving problems using sound judgment and decision-making methodologies;
Knowledge of the administrative and financial procedures related to logistics activities;
Good command of spoken and written English including vehicle and logistics related vocabulary;
Good report writing skills.
How to apply
Details on current vacancies and application form: https://www.eeas.europa.eu/eucap-somalia/2-2022-call-contributions-european-union-capacity-building-mission-somalia-eucap_en
Details on working in a EU CSDP mission: https://www.eeas.europa.eu/eeas/working-csdp-mission-general-conditions_en
Closing date: 9/12/2022