Project Finance Officer – Ukraine

INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.

Terms of reference

Job Title: Project Finance Officer

Code: SR-60-2642

Duty station: Poltava

Starting date: 31/10/2022

Contract duration: 4 months

Reporting to: Project Manager

Supervision of: N/A

Dependents: Non-family duty station

General context of the project

INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.

The war broke out in Ukraine in March 2022. Since then, millions of people have fled to the neighbouring countries, raising a big concern on how to manage such an immense flux of people. In order to support refugees, INTERSOS is setting up an emergency response operation in Poland, Moldova and Ukraine.

General purpose of the position

The Project Administrator is responsible for carrying out and supervising the AICS project’s financial activities and ensures financial needs are met. He/she ensures the proper and effective management of financial resources, in accordance with the Organization’s and donor’s procedures and under the supervision of Project Manager and Country Finance Coordinator.​

Main responsibilities and tasks

• Manages the daily transactions of the project, ensuring duly support documentation.
• Assumes responsibility for cash account management and prepares bank payments.
• Updates the financial status of the project on a monthly basis.
• Regularly checks, in collaboration with the Project Manager, the project’s financial performance: overall burn rate, expenditure against budget, and financial forecasts.
• In collaboration with the Project Manager, prepares the monthly procurement plan and follows up on ongoing procurements for timely delivery of goods and services.
• Ensures that all project financial activities are carried out on time and within budget to achieve project results.
• In collaboration with Finance Coordinator, prepares project progress, interim and final project financial reports
• Monitors project expenditures ensuring that no expenditure is incurred before it has been authorized.
• Make sure that the project uses available financial resources in an efficient and transparent manner.
• Ensures compliance with INTERSOS and donor procedures.
• Coordinates and ensures proper administrative filing according to INTERSOS procedures
• Ensures all support documents are translated in Italian
• Prepares internal and external audits.
• Ensures proper budgeting, verifying the conformity of expenditure items, as well as compliance with current procedures.
• Verifies that expenditures and purchase commitments are in line with budget availability and current level of expenditure.
• Supports the HR unit in the recruitment process for administrative positions
• Performs any other tasks as requested by the Head of Mission, Country Finance Coordinator, or Project Manager

Required profile and experience

Education

Bachelor’s degree in business administration/economics/accounting​

Professional Experience

Minimum of 2 year of experience in finance and administration​

Professional Requirements

• Knowledge of donors rules and regulations, especially AICS and MAECI;
• Experience in the management of the cash;
• Experience in the management of the in and the out;
• Experience in bank and cash reconciliation.

Languages

Fluency in Italian and English is mandatory. Russian preferable.​

Personal Requirements

• Strong diplomatic, interpersonal, listening and communication skills.
• Strong computer knowledge and skills.
• Ability to work independently, under pressure
• Ability to work in a multidisciplinary and multinational team
• Ability and willingness to travel to assigned project areas.