Administrative Assistant – Manila (Filipino Nationals Only)

Acción contra el Hambre España

Duration : 24 months Start date : 10-Oct-2022

You’ll contribute to ending world hunger by …

Action Against Hunger is currently working with CALP to recruit a Administrative Assistant for CALP.

Do you believe the humanitarian system can, and should, do better? Are you committed to improving cash and voucher assistance as a key part of humanitarian planning and response? Can you influence, motivate, engage, take initiative and inspire? Do you believe in the power of collective action? Do you know the humanitarian landscape in Asia and the Pacific? Are you able to both think strategically and work with details? If this sounds like you, then this super exciting position could be yours. We’re looking for someone to establish and lead a small CALP team in the Philippines to take forward CALP’s work in Asia and the Pacific – this is an exciting role with huge potential.

The Administrative Assistant provides administrative support to the Regional Team. The role requires attention to detail coupled with excellent organisational skills to get things done efficiently. This is an important role that enables the whole team to be at its best and helps CALP excel.

This role is hosted by Action Against Hunger and you’ll be based in their office in Manila. You’ll be joining a strong and motivated CALP team and, while the team is globally dispersed, they are very connected – collaborating through daily engagement.

Key activities in your role will include

  • Support the planning and management of events, mostly on-line and occasionally face-to-face. This includes platform facilitation, technical support for on-line meetings, registration management, note-taking, etc.
  • Support procurement and logistical processes, liaising with host agency and tracking progress to ensure timely completion of processes; resolving any issues as may arise.
  • Support grant management by updating trackers and assisting with grant related administration.
  • Provide clerical support to the team, including note taking, the maintenance of contact lists, electronic filing etc.
  • Track payments and follow-up as necessary, ensuring correctly coded and timely processing.
  • Deal with general enquiries, for example, helping people connect with CWGs; signpost to CVA resources; respond to training enquiries.

Do you meet the profile required criteria?

  • Excellent administrative skills.
  • Excellent organisational and planning skills.
  • Fluency English
  • Attention to detail and a persistent mindset to resolve issues.
  • Good communication skills.
  • Good numeracy skills.
  • Good computer skills.

Our remuneration package:

• Formal work contract: 24 months (fixed-term, renewable)

Base: Manila

Compensation based on salary grid: E1A Level

Benefits: health insurance, accident and life insurance, leave entitlement, government-mandated benefits

Since this is in an urgent hiring, the vacancy may close on or before 13 Oct 2022.

Action against Hunger is committed to preventing any type of unwanted behaviour at work such as but not limited to sexual harassment, sexual exploitation and abuse, lack of integrity and/or financial misconduct; We expects all staff and volunteers to share this commitment through endorsing our code of conduct and other related policies and only those who share our values and code of conduct will be recruited to work for us.

How to apply

Interested candidates meeting the requirements should apply to the link provided below on or before 13 October 2022.

Only shortlisted candidates will be contacted for an interview by the HR Department.

Note. – Given the urgency of this position, the vacancy may close on or before the deadline.

Action Against Hunger provides equal opportunities to candidates regardless of their origin, nationality, race, gender, regional and sexual orientation. This vision aims to integrate equal treatment and opportunities among females and men in all HR processes and policies within the organization.

Closing date: 13-Oct-22