SoCha LLC
Company Profile
SoCha (a portmanteau of Social and Change) is an independent Monitoring, Evaluation and Learning (MEL) firm that provides bespoke solutions to social challenges. We are a US-registered, veteran-owned small business and staff support offices in Nairobi, Bangkok, and Mauritius. SoCha currently supports multiple foreign assistance interventions across Asia and Africa.
Background
SoCha, LLC is contracted to provide Monitoring, Reporting, and Capacity Strengthening (MRCS) support to complement and augment USAID Senegal’s Sahel Regional Office (SRO) performance management of activities within its portfolio. MRCS will support Sahel Regional technical Office (SRTO), Sahel Regional Program Office (SRPO), the Niger Mission, the Burkina Faso Country Office, the Bureau for Humanitarian Assistance (BHA) Resilience Food Security Activities (RFSAs) in Niger and Burkina Faso.
The Administrative Assistants / Receptionists are responsible for smooth administrative operations of the project offices.
Responsibilities
- Support the finance, operations and technical teams as required.
- Work closely with the Human Resources, Procurement, Operations, Logistics and Finance Specialists to provide operational support to all project activities.
- Support operations and technical teams by scanning documents and providing copies in a timely manner.
- Maintain project files, take notes during meetings, and assist with office management.
- Information management – maintain office filing systems; maintain library resources, prepare, and distribute minutes from meetings.
- Meeting, travel, and schedule management – assist the Logistician and Operations & Human Resources Manager to manage these office functions.
- Support procurement actions of office supplies and materials (e.g., for workshops) and ensure an adequate supply of office materials (paper, toner, stationary, cleaning substances, toiletries etc.) for the day-to-day running of the office.
- Conference and workshop coordination – coordinate as needed with the Technical team to ensure smooth preparation and running of workshops and training sessions.
- Assist staff with overflow work including word processing, data entry and internet research tasks.
- Provide welcoming environment to visitors to the project office, as the first point of contact.
- Communications management – handle calls, mail, and electronic communications; compose and type correspondence; and interface as appropriate to parties passing through or using the project office.
- Route messages and information to appropriate individuals, paying particular attention to channeling communications to other project offices.
- Manage courier and deliveries to the office in a timely manner.
- Oversee bookings of office space and arrange for related needs.
The tasks outlined above are indicative, but not exhaustive for the role and other tasks may be assigned by supervisor, the Chief of Party or their designee(s).
Qualifications
- Bachelor’s degree in business administration or similar field.
- At least two (2) years of relevant experience working on donor-funded projects in a related administrative role, preferably USAID projects.
- English & French language proficiency required.
- Strong communication and interpersonal skills, and the ability to work effectively in a team environment.
- Excellent coordination skills with attention to detail, accuracy, and timeliness.
- Excellent working knowledge of MS Word and Excel.
- Familiarity with USAID policies and procedures.
- Demonstrated initiative and self-motivation in performing assigned tasks.
Location
- Ouagadougou, Burkina Faso (1 position)
- Niamey, Niger (1 position)
How to apply
To apply, please lodge CV highlighting your experience in qualitative research via the following link: https://jobs.socha.net/administrative-assistants-burkina-faso-and-niger/10/05/2022/
Applications close 18 October 2022. Promising candidates may be selected before this deadline.