Country Finance Coordinator – Various destinations

INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.

Terms of reference

Job Title: Country Finance Coordinator

Code: SR-999-3274

Duty station: Various destinations

Starting date: 01/01/2023

Contract duration: 12 months (with 4 months probation period)

Reporting to: Head of Mission

Supervision of: To be defined

Dependents: According to the country of assignment

General context of the project

According to the country of assignment​

General purpose of the position

The Finance Coordinator works under the supervision of the Head of Mission and is responsible for ensuring the proper technical performance of all mission and project financial accounting activities.

He/she works under the technical supervision of the Regional Finance Coordinator in the discharge of his/her activities. Within this framework, he/she ensures proper and efficient management of financial resources, in accordance with the Organization’s procedures and the indications of the Head of Mission and the Regional Finance Coordinator.

Main responsibilities and tasks

Responsible for proper management of accounting and administration of funds

• Ensure compliance with INTERSOS and donor financial procedures
• Support (if necessary) the program staff, in particular the project managers, in the preparation and elaboration of the financial planning of the projects
• Validate the monthly financial planning of the projects on the basis of which the financial procurement plans of the projects (cash and bank) will also be made
• Elaborate, with the Head of Mission, the economic and financial plan (Cost structure) and provide the monthly update, highlighting possible discrepancies, errors and problems that may arise; share the document with the Cost Recovery and the Regional Finance Coordinator for verification at headquarters level
• Organize and implement sound mission and project accounting, and coordinate the administrative staff (admins/Fins/Cash) of all bases and projects as the technical supervisor of the same
• In collaboration with the Head of Mission, assume responsibility for the administration of cash accounts, ensuring compliance with existing procedures; shortages or thefts must be reported, yet the joint signature of both, the Country Finance Officer and the Head of Mission
• Update the economic and financial status of the mission and mission-related projects in terms of expenditures, credits, debts, commitments, cash flow and cash available
• Responsible for the preparation and update of the PN to be submitted to the Head of Mission and Regional Finance for approval each month
• Prepare interim and final project financial reports in collaboration with project managers and submit them to the Project Manager and Head of Mission for verification and to the Regional Finance Coordinator for technical approval
• Ensure completeness of documents, procurement processes for goods and works and compliance with Intersos and donor procedures before authorizing payment
• Provide support to the Head of Mission in the development of new projects
• Complete and share with the Cost Recovery Officer the forms to allow the recording of each budget and/or budget revision in the NPW software
• Ensure correct budget processing, verify the conformity and consistency of expenditure items, and in accordance with the procedures in force
• In collaboration with the Head of Mission, he/she evaluates the new administrative requirements against the estimated activities
• Be responsible for the financial-administrative documents of the mission and all finished project documentation
• Upload monthly PN, cash/bank reconciliation, statement into Drive and project financial reports into IMP
• Set up, organize and manage administrative files for the mission and in-country projects, based on criteria defined by the Protocols and guidance from the Regional Finance Coordinator
• Verify that accounting records and related documents are stored and filed in the warehouse
• Provide the Regional Finance Manager with official documentation on individual projects and contracts
• Submit to the Chef de Mission, Regional Finance Coordinator and Finance Director the accounting report, project reports and supporting documents (if requested)

Required profile and experience

Education

Degree in Accounting​

Professional Experience

Minimum of 5 years of relevant work experience in the emergency and humanitarian aid context, including field experience​

Professional Requirements

• Flexibility
• Ability to deal with unforeseen events (internal and external)
• Proactivity
• Desire to be operational and not just a supervisor
• Competence in staff capacity building
• Advanced knowledge of Excel

Languages

• Fluent English (spoken, read, written)
• Knowledge of Arabic is an asset

Personal Requirements

• Ability to adapt to simple living conditions, dry hot/very hot climate and security constraints
• Organizational, management and planning skills
• Excellent interpersonal skills, diplomacy and partnership approach