Fund Administrator – HPF3

Crown Agents

About the role

Background information

Health Pooled Fund South Sudan (HPF3) is a five-year, multi-donor programme led by the British Government’s Foreign, Commonwealth and Development Office (FCDO) and including the Government of Canada, the Swedish International Development and Cooperation Agency (SIDA), the United States Agency for International Development (USAID), GAVI – The Vaccine Alliance and the European Union (EU). HPF3 began in October 2018 and will end in October 2023.

HPF3 merges two previous health programmes – Health Pooled Fund 2 (HPF2), which provides healthcare at health facility level, and the Integrated Community Case Management 2 (ICCM2) programme, which provides healthcare to children under-five within more remote communities. HPF3 supports delivery of community level, essential primary health care, secondary health care and referral health services, stabilisation of local health systems, and procurement and supply chain management of essential medical commodities.

HPF supports services in eight state hubs of South Sudan formerly known as: Eastern Equatoria, Central Equatoria, Western Equatoria, Northern Bahr el Ghazal, Western Bahr el Ghazal, Warrap, Unity and Lakes.

The programme impact will be an improved health and nutrition status for the population that saves lives and reduces morbidity (including maternal, infant and under-5 mortality), and has the following three principal outcomes:

  • Improved health and nutrition services for the population, especially women and children;
  • Improved community engagement and accountability of health services;
  • Stabilisation of local health systems.

To attain these outcomes, the HPF3 team is responsible for:

  • Effective programme management, including robust risk management;
  • Ensuring continuity of and support to service delivery, with a focus on improving quality;
  • Specialist technical assistance covering health service delivery, community engagement, nutrition, health planning, information and HRH.
  • Procurement and supply chain management of essential medical commodities
  • Management of the Implementing Partner fund
  • Management of fiduciary risk associated with use of donor funds;

Position Summary

This position will support the Project Accountant and Project Management team in London to oversee the day-to-day financial administration of HPF3s Implementing Partners (IPs). This position will also need to work closely with the Fund Management team in South Sudan.


  • Review IP monthly reports and invoices
  • Reconcile IP reimbursements against invoices.
  • Check IP forecasts and ensure they are realistic
  • Conduct spot-checks on IP expenditure, ensuring correct documentation is provided
  • Carry out a risk-based approach with more risky IPs being spot-checked more often and with a larger sample
  • Track on a monthly basis all questioned and disallowed costs and follow up on the resolution of the same.
  • Understand and communicate to Programme Management and Fund Management team when IPs are consistently failing or recording ineligible costs
  • Gather and record data on IP’s financial KPI achievements
  • Support the Fund Management team to develop HPF Implementing partners audit terms of reference, approve auditors and review audit report findings against financial data and asset registers.
  • Support the Fund Management team to review all procurement plans and requests
  • Work with the Project Accountant to submit accurate monthly reports to FCDO

About you


  • Bachelors from a recognized university in Commerce, Finance, project management Business Administration and/or other related fields
  • Experience working on grant management programmes
  • Experience with grant and contract tracking and management systems, maintaining contract data and information system
  • Experience working with donors, FCDO preferable
  • Proficiency in Ms Excel, Word and power point presentation
  • Interpersonal and communication skills

About us

Crown Agents are an international development company that partners with governments, aid agencies, NGOs and companies in nearly 100 countries. Taking on clients’ fundamental challenges, they make lasting change to the systems and organisations that are vital for people’s well-being and prosperity. Its main focus is to help governments around the world to increase prosperity, reduce poverty and improve health by providing consultancy and training in health systems strengthening, trade and growth, public private partnerships, public financial management and governance.

How to apply

HPF3">Job Details | Crown Agents