Head Of Operations

REAL School Budapest

REAL School Budapest,

a progressive international school is currently looking for a


(Budapest based)

Join us in our quest to educate for sustainability through real-life learning!

REAL School Budapest is a not-for-profit international school for kids who will imagine and shape tomorrow – and today. Through project-based learning, kids discover the world and themselves, develop a sustainability mindset and skills to make a difference, and learn to adapt to change.


Do you love kids and are you able to keep your sense of humour while juggling numerous tasks? Do you love to solve problems and make things happen? Do you enjoy the world of numbers, systems and processes just as much as people? Are you kind and courteous? Do you care for social or environmental issues?


  • Have experience in an office management or administration role
  • Are a master prioritiser, with the ability to juggle many concurrent urgent & important matters
  • Have excellent communication and interpersonal skills
  • Love solving problems independently
  • Have experience in developing processes
  • Are fluent in English and Hungarian
  • Are a power user of computers, including Google Apps or Excel and Word
  • Are tidy and well organised
  • Are trustworthy, discrete and fun to be with
  • Preferably have experience with Salesforce or another CRM system


REAL School Budapest is an opportunity for entrepreneurial thinkers to make a difference. You will have the freedom and support to bring your ideas to life. Join a community where causes take centre stage, and real-life, entrepreneurial learning, student agency and sustainability are at the core of continuous innovation.


The Head of Operations role is challenging, as the person will be responsible for a number of key areas in a growing school environment. These include:

School administration

  • Develop and maintain student and HR databases and systems
  • Manage onboarding and offboarding students, including contracting, invoicing, databases, email address creation
  • Manage the tuition assistance application process
  • Manage regulatory compliance requirements, such as KIR reporting
  • Send out term reports
  • Develop processes to ensure smooth running of the school’s operations
  • Organise and participate in meetings and workshops, take notes, write-up outputs and draft follow-up e-mails
  • Support the implementation of the school’s new administration systems

HR and recruitment

  • Manage contracting of all staff and contractors
  • Manage work permit and visa procedures, and immigration matters for international staff – in cooperation with external immigration advisors
  • Support the Safer Recruitment Process
  • Manage the monthly payroll reporting across different countries
  • Arrange occupational health check for staff
  • Provide backup for other key personnel

Health, safety and safeguarding

  • Oversee H&S matters
  • Keep contact with external H&S officer
  • Schedule/organise fire drills, walkthroughs etc
  • Arrange pre-employment and annual H&S trainings, 1st aid trainings etc
  • In cooperation with the Head of Wellbeing, take part in the development and management of internal policies relating to H&S (eg. emergency procedures) 
  • Fulfill the duties of the Deputy Designated Safeguarding Lead
  • Support the Head of Wellbeing in safeguarding related administrative and operational matters

Corporate legal

  • Manage the administration of board meetings, act as board secretary
  • Manage all legal matters with the external lawyers
  • Manage all contracts with suppliers and customers
  • Manage all legal matters of the different legal entities relating to the School


  • Enjoy learning and professional growth opportunities
  • Have plenty of autonomy in your work
  • Be in a young, inspiring and caring international community
  • Have great career prospects as the school grows
  • Earn appropriate compensation that is commensurate with making the school accessible to a diverse community

Closing date: when the position is filled, starting full time as soon as possible

To apply, please fill out the short application form, upload your CV and a cover letter on WHY you and WHY this endeavour.

All qualified candidates are encouraged to apply; REAL School Budapest respects and advocates diversity and is an equal opportunity working environment. REAL School Budapest is committed to safeguarding and promoting the welfare of children. Applicants must be willing to undergo child protection screening appropriate to the post, including references from previous employers by following our safer recruitment practice. International Child Protection Certificate or equivalent will be required for all prior countries lived. All positions of employment are dependent on the fulfilment of Hungarian employment law requirements.

If you have any questions, please email our team at [email protected]


To apply for this job please visit realschool-1635183780269.freshteam.com.