Lead Associate, Centrally Managed Awards (P2)

Staff whose work requires or potentially could require any in-person interaction with Save the Children colleagues, partners, or beneficiaries must be fully vaccinated against COVID-19 unless otherwise required by law. Save the Children complies with federal, state, and local laws with regard to accommodations related to this policy.

Summary

The Lead Associate is responsible for ensuring donor compliance and successful implementation of a portfolio of associate awards centrally managed within the Department of Hunger & Livelihoods (DHL). You will be accountable for meeting award management targets and metrics. You will also efficiently share information and resources regarding the associate awards, with internal stakeholders and external partners.

What You’ll Be Doing (Essential Duties)

Associate Award Management (70%)

• Serve as point of contact on assigned awards within Save the Children United States (SCUS), and for donor as appropriate
• Assist the Sr. Advisor, Finance and Portfolio Management, the Sr. Director of Collaboration, Learning, and Adaption, and Associate Awards project leads in monitoring award implementation, reporting, and procurement to ensure compliance and appropriate completion
• Support development and monitoring of annual workplans
• Manage SCUS consultancy agreements, including procurement, contracting, payments, tracking deliverables, and ad hoc support
• Work with Finance and relevant technical staff leads to monitor rate of spending, including charges such as staffing costs, travel, consultancies, sub-award agreements; troubleshoot and escalate as needed;
• Prepare budget pipelines, spending forecasts, quarterly accruals, and other projections
• Monitoring associate award financial transactions to track payment status; ensure expense charges are allowable, allocable and reasonable; and follow up with Finance to ensure errors are corrected in a timely manner.
• Assist Sr. Advisor, Finance & Portfolio Management, with budget planning and monitoring monthly budget versus actual expenditures; compile and analyze annual and other budget submissions;
• Track and monitor project-specific Level of Effort (LOE) reporting for associate awards in portfolio and/or departmental sharing of LOE as directed;
• Manage sub-award agreements, including development of sub-award agreement documents, reviewing quarterly narrative and financial reports, processing payments, ad hoc support, and closeout
• ensuring award files are kept up-to-date in a consistent manner to support backstopping and handover and in doing so support DHL and SCUS in maintaining award management (AM) systems
• Ensure associate awards are closed out in AM and financial systems; resolve any issues preventing closeout through coordination with Finance, and relevant technical teams and partners
• Provide support to routine financial matters such as payments and wire transfers, travel expense reports, purchase orders, consultancy agreements, contracts, and other financial matters as required
• Adapt a range of centrally managed associate awards to new SCUS processes and systems as they are developed.

Donor Reporting (15%)

• Facilitate communication and ensure timely, accurate narrative and financial reporting to donors
• Coordinate responses to donor queries
• Review donor reports, and support drafting, as applicable

Knowledge Management (15%)

• Provide logistical and event management support for centrally managed associate awards capacity building and knowledge management activities
• Improve and maintain the associate award internal filing systems
• Participate in developing best practices, sharing resources, and ongoing trainings

Required Qualifications

• Minimum of a High School Diploma or equivalent, plus at least 3 years of relevant experience
• Proven organizational skills and attention to detail, with the demonstrated ability to execute highly detailed work while maintaining big picture focus
• Knowledge of USG donor rules and regulations
• Demonstrated ability to analyze financial information
• Demonstrated ability to work proactively and identify and implement effective processes for achieving outcomes
• Proven ability to remain professionally agile to respond to changing needs and ambiguity
• Willingness and ability to travel up to 5%.
• Professional proficiency in MS Office suite
• Professional proficiency in spoken and written English
• Demonstrated ability to communicate and collaborate effectively with individuals and teams at all levels, both internally and externally
• Demonstrated commitment to fostering and maintaining and environment of diversity, inclusion, and belonging.

Preferred Qualifications

• Experience managing USAID budgets and awards
• Professional proficiency in French or Spanish

Compensation

Save the Children is offering the following salary ranges for this position, dependent on candidate location:

• Geo 1 – NY Metro, DC, and other locations with labor costs significantly above national average: Target Salary for this position is $66,300 – $74,100 base salary
• Geo 2 – Locations around the US National Labor Cost Average: Target Salary for this position is $60,350 – $67,450 base salary
• Geo 3 – Locations significantly below the US National Labor Cost Average: Target Salary for this position is $54,400 – $60,800 base salary

Actual base salary may vary based upon, but not limited to, relevant experience, base salary of internal peers, business sector, and geographic location.

Why you should join the Save the Children Team…

Save the Children US offers outstanding benefits that include health, dental, vision and life insurances, short-term and long-term disability coverage, an Employee Assistance Program, 403(b), generous vacation, personal sick leave, family leave, parental/adoption leave, commuter benefits, dress for your day, and much more.

Click here to learn more about how Save the Children US will invest in YOU!

About Save the Children

No matter your role when you join Save the Children, each and every day you will challenge yourself to devote your skills, talent and expertise to changing the world for kids. It’s an ambitious goal, and a meaningful one no matter how you see yourself professionally: an accountant, a writer, a data analyst, a teacher, a driver, a designer, or any one of the hundreds of dozens of roles we’re looking to fill every day.

You see, Save the Children believes every child deserves a future. In the United States and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.

Our work for children and their families requires that we commit—at every opportunity—to work together to identify and dismantle persistent systemic and structural racism, inequality, and any other forms of discrimination in this country and beyond. As an anti-racist organization, Save the Children will not tolerate discrimination in any form—in our employment practices, amongst our staff, in our leadership or toward the people we serve. We stand in solidarity with all people to fight for equal rights, justice, inclusion, and belonging.

We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws.

Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom we are in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse. In addition, it is Save the Children’s policy to create and proactively maintain an environment that aims to prevent and deter any actions and omissions, whether deliberate or inadvertent, that place children at the risk of any kind of child abuse. All our representatives are expected to conduct themselves in a manner consistent with this commitment and obligation.

Save the Children is committed to minimizing safety and security risks for our valued employees, ensuring all are given training, support and information to reduce their risk exposure while maximizing the impact of our programs for children and families. Our shared duty, both agency and individual, is to seek and maintain safe working conditions for all.